<div dir="ltr"><div>Hey Dan, I'm sure others will have some ideas but here's some thoughts that immediately come to mind.</div><div><br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><span style="color:rgb(0,0,0);font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"> 1. Is there anything I should keep in mind when signing the venue's<br></span><span style="color:rgb(0,0,0);font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"> rental agreement?<br></span></blockquote><div><br></div><div>Be sure you understand what's included in the costs and what is not. Some venues require staffing the event, have setup/tear down costs, and charge for very granular things (tablecloth rentals, etc.). Also be sure their WiFi can handle your expected attendance - this one is commonly overlooked and is very important for a workshop.</div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><span style="color:rgb(0,0,0);font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"></span><span style="color:rgb(0,0,0);font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"> 2. What is the best/appropriate method to get money from our sponsor to<br></span><span style="color:rgb(0,0,0);font-size:small;background-color:rgb(255,255,255);text-decoration-style:initial;text-decoration-color:initial;float:none;display:inline"> our venue?</span></blockquote><div><br></div><div>The PSF offers fiscal sponsorship for user groups. If you go this route know that they have a 6 week minimum turn around time for paying invoices/POs. The PSF will setup a payment portal that your sponsor(s) can use to allocate the funds for your group. If you pay the venue directly, see if your sponsor is willing to pay them directly on your behalf. I don't know how much it is going to cost you -- but unexpected taxes (receiving sponsorship dollars is considered untaxed income) is a commonly overlooked detail.</div><div><br></div><div>Good luck!</div><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><table style="color:rgb(0,0,0);font-size:medium;font-family:Times"><tbody><tr><td style="width:100px"><br></td><td><br></td></tr></tbody></table></div></div></div></div></div></div></div></div><br></div><br><div class="gmail_quote"><div dir="ltr">On Tue, Jul 24, 2018 at 11:30 AM Dan Clark <<a href="mailto:wpu.clark@gmail.com">wpu.clark@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Hi all,<br>
<br>
I'm a co-organizer of the Python User Group in Princeton (PUG-IP). We've<br>
always been informal, but we will be hosting a workshop in October. This<br>
one comes with a rental fee that we needed a sponsor for (at least in my<br>
time).<br>
<br>
So my questions are<br>
<br>
1. Is there anything I should keep in mind when signing the venue's<br>
rental agreement?<br>
2. What is the best/appropriate method to get money from our sponsor to<br>
our venue?<br>
<br>
Any help would be appreciated.<br>
<br>
--Dan Clark<br>
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