[Inpycon] First cut of grand schedule

[Noufal Ibrahim]

I haven't put it up on the wiki yet but if you folks can take a quick
look see and voice your thoughts, we can refine it on the list. I'll
post it up on the wiki with alterations once the discussions converge.

Does it look reasonable?

                Overall schedule for PyCon India 2010
                =====================================

Date: 2010-04-23 11:19:02 IST


Table of Contents
=================
1 Till end of April
2 May1 - May 10
3 By end of May
4 June 1 - June 30
5 July 1 - July 30
6 August
7 September


1 Till end of April
~~~~~~~~~~~~~~~~~~~~
  - Discussions on long term aspects like
    - Dates
    - CFP
    - Number of tracks
    - Venue finalisation and begin talking (JN Tata is my vote).
    - Wifi provider
    - A/V provider
    - Food provider
  - Development and setup of website so that we have our public
    face (by May 1).
  - Start advertising by word of mouth/twitter

2 May1 - May 10
~~~~~~~~~~~~~~~~
  - Discuss sponsors on list
  - Finalise main list (the must haves - others can come later and
    we'll accomodate)
  - Finalise benefits in each tier
  - Prepare sponsorship brochures
  - Assign people to start talking to the sponsors.
  - The bank account should be ready so that we can get funds by
    atleast May 15.

3 By end of May
~~~~~~~~~~~~~~~~
  - Get commitments from atleast a few sponsors
  - WiFi is a priority. We should somehow get a provider like AirTel
    to sponsor this. One person should be in charge of this.
  - A/V shouldn't be as hard as wifi but we need a person who'll be
    in touch with them.

4 June 1 - June 30
~~~~~~~~~~~~~~~~~~~
  - Mainly focussing on sponsors. This month will be a little hazy
    since our steps forward depend on how much cash we'll make.
  - It will also be one of the most critical since no money == no
    conference.
  - The moment we make enough to book the venue, we should go ahead
    and do it.
    - Now we have a minimal conference with no wifi/food.
    - Put up pages on the website detailing nearby restaurants and
      stuff in as much detail as possible.
  - Depending on what the financial situation, we can take the call
    here on international speakers. They're the main luxury we can
    cut off.
  - Discuss of CFP on the list (details like how many etc.)
  - We (ie. Anand) will also discuss with the PSF whether they can
    sponsor a speaker or two from abroad.

5 July 1 - July 30
~~~~~~~~~~~~~~~~~~~
  - CFP (July 1)
    - Announce in and shamelessly publicise it
    - 3 weeks to send papers. July 20 is the cut off date.
    - 2 or 3 weeks to review papers. Authors will be notified by
      early/mid August. (team to review papers - a few from India and
      few from abroad).
    - By end of August, the abstracts should be with us.
  - Find a caterer and negotiate prices (same as last time?)
  - By the end of this month, we should have a confirmed conference so
    official publicity can start (media etc.)

6 August
~~~~~~~~~
  - Recieve papers from interested parties.
  - Discuss keynote/invited speakers - This would depend on budget
    and by this time we should be clear on when/what we can do.
  - Tie up loose ends. This is getting fuzzy.

7 September
~~~~~~~~~~~~
  - Somewhere in the middle (15 - 20) - official conference dates.


-- 
~noufal
http://nibrahim.net.in