<div dir="ltr">Hi all,<br><br><div>This is a public service announcement: for the first time NumFOCUS is organising a sustainability workshop, details below. NumPy is able to send two representatives; the NumPy steering committee chose Chuck and Nathaniel. I'll be present as well as NumFOCUS board member. Last year there was a NumFOCUS summit as well, but no sustainability workshop. It looks like going forward there will be one a year of these. If there's more interest than tickets next year we'll look at rotating the NumPy representatives.<br></div><div><br></div><div>Cheers,<br></div><div>Ralf<br></div><div><br><br><br><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Christie Koehler</b> <span dir="ltr"><<a href="mailto:christie@numfocus.org">christie@numfocus.org</a>></span><br>Date: Thu, Jun 29, 2017 at 10:52 AM<br>Subject: [NumFOCUS Projects] Important: 2017 NumFOCUS Summit & Sustainability Workshop<br>To: "<a href="mailto:projects@numfocus.org">projects@numfocus.org</a>" <<a href="mailto:projects@numfocus.org">projects@numfocus.org</a>><br><br><br><div style="word-wrap:break-word"><span id="m_783824002090281598docs-internal-guid-22f98fe7-f0e1-e08a-1c9e-0c9884b61b25"><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Dear Project Leads, </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Following up from our “save the date” note a few weeks ago, here is our formal invitation to the 2017 NumFOCUS Summit & Sustainability Workshop taking place in <b>Austin, Texas on 10-11 October, 2017</b>. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">All participants planning to attend should register</span><a href="https://ti.to/numfocus-sustainability/2017-summit-workshop" style="text-decoration:none" target="_blank"><span style="font-size:11pt;font-family:Arial;color:rgb(17,85,204);font-variant-ligatures:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap"></span></a><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> no later than </span><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">July 19th, 2017</span><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-style:italic;font-variant-ligatures:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">New at this year’s Summit is our first ever Sustainability Workshop. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The goal of the Workshop is to guide project leads and core contributors in identifying an appropriate sustainability plan for their project as well as the initial steps required to start implementing that plan.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">We would like to have at least 1-2 representatives from each NumFOCUS sponsored project attend the workshop. Members of the NumFOCUS Board of Directors, Advisory Council, and Sustainability Advisory Board who would like to attend are welcome to do so. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Project Leads are tasked with selecting which project representative(s) should attend the Summit/Workshop,</span><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> according to their governance practices. Once you’ve selected your reps, you may simply forward this email to them and ask them to register. </span><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">You do not need to otherwise inform NumFOCUS of your choice prior.</span></div><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"></span></p><hr><div><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">N.B. </span><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">— FYI, NumFOCUS is hoping to arrange an event for the Austin data science community to benefit from the presence of so many core maintainers of the scientific computing stack. This would take place immediately prior to the NumFOCUS Summit.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">No details are available yet — if we succeed in securing a venue, NumFOCUS staff will be in touch to invite your participation. We just wanted to give you a friendly heads-up as you consider your travel plans. Direct questions about this event to </span><a href="mailto:info@numfocus.org" style="text-decoration:none" target="_blank"><span style="font-size:11pt;font-family:Arial;color:rgb(17,85,204);font-variant-ligatures:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">info@numfocus.org</span></a><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">.</span></div><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"></span></p><hr><div><br></div><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">FAQ (Please review before registering):</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">What am I committing to if I register for the Summit/Workshop?</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Those attending the Summit/Workshop should plan to attend </span><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">all day</span><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> on the 10th and 11th. You can view the tentative schedule for the Summit/Workshop </span><a href="https://numfocus.github.io/projects-director/project-briefs/sustainability-workshop-2017-october.html" style="text-decoration:none" target="_blank"><span style="font-size:11pt;font-family:Arial;color:rgb(17,85,204);font-variant-ligatures:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">here</span></a><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Additionally, each project sending a representative to the Summit should commit to preparing and delivering a 5-minute lightning talk about the state of their project. NumFOCUS staff will be available to help with these presentations.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Who do you recommend we send to represent our project?</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">While we recognize that people have multiple roles, we recommend sending 1 person who can represent the technical aspects of your project (such as a person who develops or maintains code) and 1 person who can represent the community/business aspects (such as a person who works with the user/developer community).</span></div><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Representatives can be paid or unpaid contributors, but should be sufficiently invested and involved in your project such that they will both want to and are able to continue the sustainability work started at the Workshop.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Can we send more than 2 reps from our project?</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Maybe. Our travel budget is based on two people from each project. That number is also what we are basing our venue, catering, and other logistical arrangements upon.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Once we start collecting registrations, however, we may find that not all projects can send two representatives and/or that some projects can cover the cost of travel for one or more of their reps. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">So, a max of two registrations for each project will be available and thereafter anyone from your project wanting to attend will be given the option of being added to the waitlist. Because registrations are “first-come, first-served” you should make sure your first two choices of representative register before subsequent ones. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Are you covering travel expenses for project reps? For those traveling from outside the United States, too?</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Yes. We have a budget for reimbursing participants for travel-related costs, even those needing to travel from outside the United States. To ensure the best use of these funds, we’ll ask you when you register if you need NumFOCUS to reimburse you for travel. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">For all participants, we will handle hotel reservations and payments. We will book hotel accommodations for all participants for three nights: 9-11 October. Please email </span><a href="mailto:summit-travel@numfocus.org" style="text-decoration:none" target="_blank"><span style="font-size:11pt;font-family:Arial;color:rgb(17,85,204);font-variant-ligatures:normal;font-variant-east-asian:normal;text-decoration:underline;vertical-align:baseline;white-space:pre-wrap">summit-travel@numfocus.org</span></a><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> if you need different arrangements.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Those participants needing to be reimbursed for other travel-related expenses should generally expect to cover those expenses at the time they are incurred and submit them to NumFOCUS for prompt reimbursement after the Summit/Workshop. But if this will present a hardship for you, let us know and we’ll make other arrangements. </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">For further details about what we’ll reimburse you for, read our travel reimbursement policy (coming soon). </span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">If you are traveling from outside of the United States and might need assistance with visa or other immigration-related issues, please let us know as soon as possible.</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-weight:700;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">What if I have other questions not answered here?</span></div><br><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Ask via this list, reply directly to Christie, or email <a href="mailto:summit-info@numfocus.org" target="_blank">summit-info@numfocus.org</a>.</span></div><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br></span></div><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;font-variant-ligatures:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Cheers,</span></div><div style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font face="Arial"><span style="font-size:14.666666984558105px;white-space:pre-wrap">Christie</span></font></div><br></span><div>
<div style="color:rgb(0,0,0);letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;word-wrap:break-word"><div style="text-align:start;text-indent:0px;word-wrap:break-word"><div style="word-wrap:break-word"><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px">--</div><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px">Christie Koehler</div><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px">Projects Director, NumFOCUS</div><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px"><a href="mailto:christie@numfocus.org" target="_blank">christie@numfocus.org</a></div><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px">+1 415-317-7603 mobile/signal</div><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px"><br></div><div style="color:rgb(0,0,0);letter-spacing:normal;text-transform:none;white-space:normal;word-spacing:0px;font-variant-caps:normal;text-align:start;text-indent:0px">Need to meet with me?</div><div style="text-align:start;text-indent:0px"><a href="https://calendly.com/numfocus-christie" target="_blank">https://calendly.com/numfocus-<wbr>christie</a></div><span class="HOEnZb"><font color="#888888"><br class="m_783824002090281598Apple-interchange-newline"></font></span></div></div><span class="HOEnZb"><font color="#888888"><br class="m_783824002090281598Apple-interchange-newline"></font></span></div><span class="HOEnZb"><font color="#888888"><br class="m_783824002090281598Apple-interchange-newline"><br class="m_783824002090281598Apple-interchange-newline">
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