Hi Mani, I have some reservations about this but given the situation, it's the best way forward.
To avoid the mistakes with IPSS and PSSI, I think it's prudent to keep the charter of this new organisation as small as possible to limit the damage it can do. All of the PSSIs goals were noble (support multiple conferences, stipend for sending people for conferences abroad, etc) but I think the effort needed to keep all this under control was under estimated and that led to many ad-hoc decisions and the overall organisation unwavering.
Also, I think the AGM on the last day of the conference at the end of the event will probably not work. We'll rush through it and it'll just be a "everything fine!" meeting. We should put it somewhere earlier when people have more energy or maybe in the evening of the first day.
Finally, I'm in Kozhikode and not Kochi. :)
On Wed, Jul 04 2018, E Manivannan wrote:
I wanted to give an update on finance management of Pycon India 2018.
We were torn between forming a new organization vs using an existing organization for finance management. After a lot of thought and deliberation with different people within the community, we have chosen to form a new organization to manage finance for current Pycon & future as well.
As part of creating the new organization, we have taken over "Section 8 non-profit Company" - "Association For Promotion Of Free Open Source Technologies" AFROST. This company doesn't have any liability or any transactions and the members were happy to transfer it. Decision to take over this entity was primarily based on time constraint b\c opening new entity would take some time.
To know more about Section 8 Company - https://www.legalraasta.com/blog/need-know-section-8-company/
For this new entity, we are nominating 5 new interim Directors given below.
We are forming working committee for formulating the direction & charter of this new organization. This committee will propose it's delibration & outcome to the community at the end of Pycon India conference and will be dissolved after the conference. Members of the committee are below.
All Interim Directors
Akshay Aradhya [Delhi]
Yet to Confirm [Bangalore]
Responsibility of Interim Directors:
Manage funds of Pycon India 2018.
Present the recommendation by “Working Committee” in AGM. AGM will be conducted at the end of Pycon conference day.
Implement the final resolution passed at AGM.
Conduct election for new directors.
Responsibility of Working committee:
Update the existing “Memorandum of Association (MOA)”, “Articles of Association (AOA)” and come up with new name.
Come up with Bylaws & Rules for adding members & term for Directors, and operations.
Come up with rules/process for Director election.
I believe this new organization is the step in right direction for Python community in India. This organization should be based on trust, commitment, mutual respect for people & be social responsible.
Note: Member of interim director & working committee are chosen on two factors. One based on representation from different communities and another based on experience in creating & managing organizations.
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