Mailman 3 May 2012 - Inpycon

PyCon 2012 Possible Dates
by Navin Kabra June 5, 2012

June 5, 2012

September 1st/2nd week is a good time for PyCon. The Fri-Sat-Sun in September this year are on 31-Aug/1-2-Sept, 7-8-9 Sept, and 14-15-16. Any of these dates are possible. After that, the ICC T20 World cup starts from 18 Sept onwards, and Ganesh Chaturthi starts from 19 Sept onwards. On 3-5 Sept, there is a "Cube Conference" happening in Pune ( http://www.thecubeconf.com/). This is the first time Cube is happening is Pune, so I have no idea of what kind of audience it will draw, and how much. But since is it not happening on a weekend, we needn't worry about it too much. There don't appear to be any other major religious holidays. No major exams for students in Pune that we are aware of. At this point, let use tentatively say that PyCon 2012 will be around the weekend of 8-9 Sept. Please spend some time checking for possible clashes. We would like to freeze the dates soon.

14 31

website
by Anand Chitipothu May 22, 2012

May 22, 2012

Hi, I've been hosting the in.pycon.org website for last two years and will be happy to continue doing it this year too. The software that we used is not perfect, but it is working well. I'm open to consider some other software if you have any suggestions. Some of the issues with the current software are: * Speakers get password to edit their submitted talk in email after submitting the talk. * If the same speaker submits more than one talk, he'll have to manage more than one password. It would be nice if the user can log using their gmail/github/twitter account instead of having to manage a new password. If you have any other suggestions for improvements, please let me know. While, I'm managing the hosting and software issues, it will nice if some can take up managing the content. Anyone want to take it up? I'll try to set up a skeleton website in a week. We can see if we can get someone to make a good design. Anand

13 32

Budget and sponsorship.
by Noufal Ibrahim May 21, 2012

May 21, 2012

Hello everyone, I've used http://jsfoo.in/SponsorKit.pdf as a template and come up with a quick budget calculation and a rudimentary sponsorship kit. It's attached to this email. Please consider it a first draft and edit as necessary to finalise it. Budget and sponsorship calculations =================================== Author: Noufal Ibrahim Date: 2012-04-20 01:29:49 IST Table of Contents ================= 1 Ticket pricing and budget 1.1 Ticket pricing 2 Sponsorship packages 3 Local (Indian) sponsors 3.1 Categories 3.1.1 Platinum 3.1.2 Gold 3.1.3 Silver 3.2 Privilege list 4 Foreign sponsors 1 Ticket pricing and budget ---------------------------- These considerations are based on the following calculations Cost per delegate Food cost per delegate (3 days) 450 T shirt cost 175 Swag bag 50 ---------------------------------+----- Total 675 Expected number of delegates : 700 Expenses Delegate cost 472500 A/V cost 50000 Aid budget 50000 Miscellaneous 100000 ---------------+-------- Total 672500 Average ticket cost : 672500 / 700 = 960 1.1 Ticket pricing =================== Student tickets : 500 Regular tickets : 1500 This will cover the whole cost of the event even if we don't get any sponsors. The only thing left out is the keynote speaker. This cost doesn't cover the cost of a foreign delegate if we have them over. That will cost another estimated 150,000. 2 Sponsorship packages ----------------------- Sponsorships are modular. Which means that there a number of things sponsors can buy. Each costs a certain amount. The sponsor falls into a category depending on what all they've picked and gets some extra privileges. 3 Local (Indian) sponsors -------------------------- Local sponsors are regular sponsors from India. Total amount from sponsorships : 550000 3.1 Categories =============== 3.1.1 Platinum ~~~~~~~~~~~~~~~ Amount : 150,000 Slots : 1 * Privileges - Logo on website with link back to your site. - Dedicated page and writeup on website. - Large logo on all official banners and flyers. - Your flyer and any other swag in the swag bag. - Link to your website in all emails sent out to delegates before and after event. - 10 complimentary sponsor passes. - Extra privileges as picked from the list 3.1.2 Gold ~~~~~~~~~~~ Amount : 100,000 Slots : 2 * Privileges - Logo on website with link back to your site. - Medium logo on all official banners and flyers - 5 complimentary sponsor passes - Extra privileges as picked from list 3.1.3 Silver ~~~~~~~~~~~~~ Amount : 50,000 Slots : 4 * Privileges - Logo on website with link back to your site - Small logo on all official banners and flyers - 2 complimentary sponsor passes - Extra privileges as picked from list. 3.2 Privilege list =================== Sponsors can pick any of the privileges from this list. Depending on the total amount, they'll fall into a category and get the category privileges. Privilege Number available Amount Total -----------------------------------------------------+------------------------------+--------+-------- Your own banner at the event (size to be specified) 5 12000 60000 Branding main hall 1 40000 40000 Branding smaller halls 2 (assuming 3 halls totally) 20000 40000 Logo on lanyards 1 40000 40000 Logo on notepads 1 40000 40000 Reserved slot to deliver a talk (morning session) 2 30000 60000 Your stall (size to be specified) at the venue 2 60000 120000 Sponsor travel/accomodation for keynote speaker* 1 150000 150000 -----------------------------------------------------+------------------------------+--------+-------- Total 550000 * This will be announced while introducing the keynote speaker. 4 Foreign sponsors ------------------- - This will require that they directly handle a certain aspect of the the conference without involving the IPSS. - Two things are possible. - Food : Directly pay caterers - 315000 (450 per day * 700 expected delegates) - Foreign delegate : Directly pay hotel and air fare. (150000 per person) Thanks. -- ~noufal http://nibrahim.net.in Goes (Went) over like a lead balloon.

5 17

Conference Dates
by Anand Chitipothu May 21, 2012

May 21, 2012

Hi, I'm starting a new thread to discuss the possible dates for PyCon India 2012. Things to keep in mind: DjangoCon- September 3-9, 2012 Ganesh Chaturdi - September 19 Cartonama conference - September 2012, Bangalore http://lanyrd.com/2012/cartonama/ It looks like September 28-30 are suitable and non-conflicting dates. What do you think? Anand

3 3

we are too late
by Anand Chitipothu May 18, 2012

May 18, 2012

Hi, I'm worried that things are moving very very slowly. Last year, we had even call for proposals open by this time. > Important Dates > ---------------- > Call for proposals opens: May 10, 2011 > Proposal submission deadline: June 30, 2011 > Proposal acceptance: July 18, 2011 > First presentation upload: Aug 15, 2011 > Final presentation upload (with changes if any): Aug 31, 2011 > We haven't even decided the dates yet. We need start moving quickly. Need to setup a website, talk to sponsors, invite keynote speakers, ... Team Pune? Anand

2 1

Pulling back.
by Noufal Ibrahim May 10, 2012

May 10, 2012

Hello everyone, I'm afraid that due to some personal matters, I'll have to pull back a little from PyCon India this year. I'm not sure if I'll be able to show up for the event either since Septmber is going to be rather tight for me. I've sent the financial calculations and a rudimentary sponsorship brochure in a separate email. I have a list of companies who I approached in the US who might be interested in sponsoring the event if we move quickly enough. I also have a list of people who are willing to come as keynote speakers if we can contact them and finalise the dates and other things quickly. If someone else can take the reigns, I can send introductory emails etc. Thanks! -- ~noufal http://nibrahim.net.in "Professional certification for car people may sound like an oxymoron." -The Wall Street Journal, page B1, Tuesday, July 17, 1990.

7 9