Hello everyone, I've used http://jsfoo.in/SponsorKit.pdf as a template and come up with a quick budget calculation and a rudimentary sponsorship kit. It's attached to this email. Please consider it a first draft and edit as necessary to finalise it. Budget and sponsorship calculations =================================== Author: Noufal Ibrahim Date: 2012-04-20 01:29:49 IST Table of Contents ================= 1 Ticket pricing and budget 1.1 Ticket pricing 2 Sponsorship packages 3 Local (Indian) sponsors 3.1 Categories 3.1.1 Platinum 3.1.2 Gold 3.1.3 Silver 3.2 Privilege list 4 Foreign sponsors 1 Ticket pricing and budget ---------------------------- These considerations are based on the following calculations Cost per delegate Food cost per delegate (3 days) 450 T shirt cost 175 Swag bag 50 ---------------------------------+----- Total 675 Expected number of delegates : 700 Expenses Delegate cost 472500 A/V cost 50000 Aid budget 50000 Miscellaneous 100000 ---------------+-------- Total 672500 Average ticket cost : 672500 / 700 = 960 1.1 Ticket pricing =================== Student tickets : 500 Regular tickets : 1500 This will cover the whole cost of the event even if we don't get any sponsors. The only thing left out is the keynote speaker. This cost doesn't cover the cost of a foreign delegate if we have them over. That will cost another estimated 150,000. 2 Sponsorship packages ----------------------- Sponsorships are modular. Which means that there a number of things sponsors can buy. Each costs a certain amount. The sponsor falls into a category depending on what all they've picked and gets some extra privileges. 3 Local (Indian) sponsors -------------------------- Local sponsors are regular sponsors from India. Total amount from sponsorships : 550000 3.1 Categories =============== 3.1.1 Platinum ~~~~~~~~~~~~~~~ Amount : 150,000 Slots : 1 * Privileges - Logo on website with link back to your site. - Dedicated page and writeup on website. - Large logo on all official banners and flyers. - Your flyer and any other swag in the swag bag. - Link to your website in all emails sent out to delegates before and after event. - 10 complimentary sponsor passes. - Extra privileges as picked from the list 3.1.2 Gold ~~~~~~~~~~~ Amount : 100,000 Slots : 2 * Privileges - Logo on website with link back to your site. - Medium logo on all official banners and flyers - 5 complimentary sponsor passes - Extra privileges as picked from list 3.1.3 Silver ~~~~~~~~~~~~~ Amount : 50,000 Slots : 4 * Privileges - Logo on website with link back to your site - Small logo on all official banners and flyers - 2 complimentary sponsor passes - Extra privileges as picked from list. 3.2 Privilege list =================== Sponsors can pick any of the privileges from this list. Depending on the total amount, they'll fall into a category and get the category privileges. Privilege Number available Amount Total -----------------------------------------------------+------------------------------+--------+-------- Your own banner at the event (size to be specified) 5 12000 60000 Branding main hall 1 40000 40000 Branding smaller halls 2 (assuming 3 halls totally) 20000 40000 Logo on lanyards 1 40000 40000 Logo on notepads 1 40000 40000 Reserved slot to deliver a talk (morning session) 2 30000 60000 Your stall (size to be specified) at the venue 2 60000 120000 Sponsor travel/accomodation for keynote speaker* 1 150000 150000 -----------------------------------------------------+------------------------------+--------+-------- Total 550000 * This will be announced while introducing the keynote speaker. 4 Foreign sponsors ------------------- - This will require that they directly handle a certain aspect of the the conference without involving the IPSS. - Two things are possible. - Food : Directly pay caterers - 315000 (450 per day * 700 expected delegates) - Foreign delegate : Directly pay hotel and air fare. (150000 per person) Thanks. -- ~noufal http://nibrahim.net.in Goes (Went) over like a lead balloon.