Hi Sanchit,

Thanks for the update on the venue.

I see a couple of red flags with JNTU-H.

1. Second largest room is not even half as large as the largest one. We have had problems in the past even with NIMHANs which have rooms of capacity 1000, 500 and 300. One popular talk placed in the second hall was good enough to create havoc. I think we need at least two rooms which can accommodate 700+.

2. Conference spread across multiple buildings.

We have had conferences in venues like this in the early years of PyCon India and I must say that the experience was not very pleasant. It would be hard to move between rooms. People often get confused and end up in the wrong place and it would be too far to walk back.

Anand

On Sun, May 28, 2023 at 2:52 PM Sanchit Balchandani <balchandani.sanchit@gmail.com> wrote:

Hi Everyone,

I wanted to provide some updates regarding the venue for PyCon India 2023. We had scheduled visits to JNTU Hyderabad and a couple of other venues for finalization this week. As of now, JNTU-H seems to be a good option for the conference days. HICC and The Address Convention are still being pursued parallelly.

JNTUH has requested that we send a detailed proposal to them mentioning how this partnership will benefit JNTU-H. Below is the summary of JNTUH facilities:

Building 1 (Jawaharlal Nehru Auditorium) features two halls:

- Main Auditorium: Capacity of 1000 attendees
- Hall-2: Capacity of 250 attendees

Building 2 (JHUB) also consists of two halls:

- Hall-3: Capacity of 300 attendees
- Hall-4: Capacity of 300 attendees

Additionally, there is a small room available in Building 1, accommodating up to 50-70 people.

Positives:

- The major positive is that there would be minimal rentals, as we have heard so far, but nothing is confirmed yet.
- Permission for Outside Vendors: We have been granted permission to bring in outside vendors. That'll help us reduce the costs.
- Sponsor Stalls: The management has no objections to setting up sponsor stalls.
- Accessibility Features: The main building of JNTU Hyderabad is equipped with accessibility features, ensuring inclusivity for all attendees.
- Ample Space: There is abundant space available to organize buffet lunches and accommodate sponsor stalls.

While we believe that organizing the conference days will be relatively straightforward at this venue, we do need to make some accessibility arrangements between Building 1 and Building 2 as they are 300 meters away. The logistics team is currently working on the proposal and plans to share it with JNTUH later today.

If you have any suggestions or concerns, please feel free to share them here or on Zulip.

We will keep you updated as we progress further in the planning process.

Best regards
Sanchit

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