Sorry guys, had been travelling the weekend and could not start off on this thread earlier. So here are the possible numbers we are looking at. Event Ground Cost: Good Lunch at 90 - 100 rs per plate for 600 people on both days (an order of 600 pax can be servered for 700 people) = 600 * 100 * 2 = 1,20,000/- (Vegetarian) Tea, Coffee, etc for the two days = 40, 000 /- Videography, Mics, projectors etc = 40,000 /- (worst case scenario, we can avail these facilities inside campus if they have them) T Shirts at 110 rs * 600 = 66,000 /- (again this is an aprox number and can swing on either side by a few thousands) Banners, Badges, and other Branding Material = 15,000 /- all put together we will require around 2,90,000 ~ 3,00,000 INR. to run a barebone event with no venue cost. any more capital that we raise can go towards better shwag kits and such. ideally we should look at 3 tiers 1 * 2.5 lakhs - 3 lakhs from the main sponsor ( 5000 - 6000 USD ) 2 * 1 lakh from the silver sponsors ( 2000 USD) 4 * 30,000 - 50,000 from the third tier (1.2 lakhs - 2 lakhs) this will raise a capital of around 4.7 to 6 lakhs. with such a capital we can run a fabulous event, consider reducing event registration fee, start new initiatives and think about building a corpus for the association (if we need to). how do the numbers sound, cheers, kausik -- Kausikram Krishnasayee Company: http://silverstripesoftware.com | Webpage: kausikram.in | Blog: blog.kausikram.in | Twitter: http://twitter.com/kausikram | Email: kausikram@gmail.com | Mobile: +91 9884246490