These are a set of activities / tasks which need to be completed at Chennai. I am taking cue from last years venue requirements [from the wiki] and spawning this thread. after some initial discussions we should be moving the content into the pyconinida wiki. please add on if i had missed something. and please volunteer if you are from chennai :D * Venue Requirement Status: We have shortlisted a potential list of colleges that we can approach to host PyCon India 2010. before we zero in on a few colleges we need to take a look at a few things. namely: ** What is the total number of participants we are expecting / will be comfortable with? ** How many tracks should we be planning for? ** Are we planning hackathons? if so what are the requirements for it? ** Based on discussions on the above questions. we need to short list a few potential colleges, and workout on the tradeoffs between travel distance, comfort and general college prominence. * Catering Status: got a list of caterers who usually supply for the barcamps and other such meetups. ** We need a few people who can engage the caterers and get the best rates. * Wifi Status: some colleges have their own wifi network setup that can be used. ** if it cant hold over required bandwidth we can approach the wimax providers to provide us with a dedicated connection at a cost. ** In either case we need a bunch of network geeks who can do a better and more detailed feasibility study once the venue is decided. * Banners / Artworks: ** Artwork gets done remotely over the Internet. ** Once we freeze on the collateral we will be good to print. * Audio-Video: ** Colleges have projectors. and some also have inbuilt Audio systems. ** However there might arise a need to hire a professional AV team, in which case we need a person to coordinate / liaison. * Video Recording / Post Proc: ** This will defiantly need professional handling and will also need a dedicated set of individuals that would instruct the ideograph on what needs to be videographed and what need not. hope i got most of the things listed. i am sure i missed a few please do feel free to add on. cheers, kausik -- Kausikram Krishnasayee Company: http://silverstripesoftware.com | Webpage: kausikram.in | Blog: blog.kausikram.in | Twitter: http://twitter.com/kausikram | Email: kausikram@gmail.com | Mobile: +91 9884246490