On Sat, Jan 15, 2011 at 11:47 AM, Noufal Ibrahim <noufal@gmail.com> wrote:

Greetings all,
I just got a mail from a "reputable foreign company" telling me
that they're interested in sponsoring PyCon 2011 asking me for our
sponsorship information. They're allocating their budgets and want to
reserve some money for the conference here.

I think this is our cue to get our act together and
"start". I've forwarded the email to Kausik.

Let's get some ideas of overall expenses and budgets right away
so that we can get some ideas on how we want to do this.

Here are the things that will add to our expenses (from the last
2 years) in decreasing order of amount
- Foreign delegates (approx 1.5L for someone from North America)
- T-shirts
- Food
- A/V
- Wifi infrastructure (let's outsource this to a professional
this time)
- Venue (if we're plannnig to go for a paid place)

This year, we can stretch a little and maybe do print ads in
the appropriate magazines and newspapers.

I'd suggest not spend much money on promotion and instead do these two activities

For an event with some FOSS touch best would be barter...

I think some of the leading IT magazines will be interested in being a media partner, which means you dont pay for advertisements. They will get a logo. It may not be much, but this is what everyone basically does these days. The magazine guys can be provided a table and chair to display their magazines.

Also if someone can take pains contact naukri.com and other job sites, and ask them to send an e-mail inviting just about everyone who has shown Python as a skillset, there were some 12k odd resumes if I remember right. We can give the job site a logo on the site, banner T Shirt etc. If they can do multiple mails as a co-sponsor, it would really add value...

Trust me this would give us a very good coverage, more than any advertisement in any daily newspaper...

A decent newspaper ad in Hindu (which's the leading daily in Chennai) will cost you a bomb ( 1 L upwards). Instead please use that money to sponsor some Python evangelism exercises or provide better food.

We might also be able to
arrange limited accommodation for people from outside the city where
it's conducted on a first come first serve basis.

So, let's get started!

Thanks

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