Hello everyone, We're opening registrations on July 1. Here's the plan. We're using doattend (unless there are other options which people want to explore). The website is at http://pyconindia2010.doattend.com/. There will be a link from the site to that one. I will call the doattend guys tonight and discuss with them. Here are some potential questions. - How do college students without a credit card/bank account pay? Can they pay on the spot? Will they help in that? - APIs to get participants registered so far etc. (so that we can put it on the main site). - Rates. If there are issues which anyone sees, please let me know. We're thinking the prices should be Rs. 250 : Early bird (Early bird will be there till mid August or so). Rs. 350 : Spot registrations. Any comments? Thanks. -- ~noufal http://nibrahim.net.in
2010/6/30 Noufal Ibrahim <noufal@gmail.com>:
Hello everyone, We're opening registrations on July 1.
Here's the plan. We're using doattend (unless there are other options which people want to explore). The website is at http://pyconindia2010.doattend.com/. There will be a link from the site to that one. I will call the doattend guys tonight and discuss with them. Here are some potential questions. - How do college students without a credit card/bank account pay? Can they pay on the spot? Will they help in that? - APIs to get participants registered so far etc. (so that we can put it on the main site). - Rates.
I discussed with them about getting the delegate list. They don't have an API right now, but working on it. They do display the list of registered people in the admin panel. I can write a script to scrap that and update it in our website every hour or so. And the rate s 4.9% + Rs. 15. That turns about Rs. 17.5/- per person. I think we can ask them for some discount. Anand
On Wed, Jun 30, 2010 at 2:39 PM, Anand Chitipothu <anandology@gmail.com>wrote:
2010/6/30 Noufal Ibrahim <noufal@gmail.com>:
Hello everyone, We're opening registrations on July 1.
Here's the plan. We're using doattend (unless there are other options which people want to explore). The website is at http://pyconindia2010.doattend.com/. There will be a link from the site to that one. I will call the doattend guys tonight and discuss with them. Here are some potential questions. - How do college students without a credit card/bank account pay? Can they pay on the spot? Will they help in that? - APIs to get participants registered so far etc. (so that we can put it on the main site). - Rates.
I discussed with them about getting the delegate list. They don't have an API right now, but working on it. They do display the list of registered people in the admin panel. I can write a script to scrap that and update it in our website every hour or so.
And the rate s 4.9% + Rs. 15. That turns about Rs. 17.5/- per person. I think we can ask them for some discount.
Another option is for them to sponsor us, if they think it gives them any visibility. It is not a bad idea actually since this could be the first large scale event for them ? That way instead of we paying them, they support us, by either giving a massive discount or for free.
Anand _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
-- --Anand
On Wed, Jun 30, 2010 at 2:50 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote: [..]
Another option is for them to sponsor us, if they think it gives them any visibility. It is not a bad idea actually since this could be the first large scale event for them ?
They did Rubyconf India so I don't think we're that large for them but it is worth considering.
That way instead of we paying them, they support us, by either giving a massive discount or for free.
let me speak with them. anything else? -- ~noufal http://nibrahim.net.in
On Wed, Jun 30, 2010 at 3:07 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 2:50 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote:
[..]
Another option is for them to sponsor us, if they think it gives them any visibility. It is not a bad idea actually since this could be the first large scale event for them ?
They did Rubyconf India so I don't think we're that large for them but it is worth considering.
That way instead of we paying them, they support us, by either giving a massive discount or for free.
let me speak with them.
anything else?
Folks, please respond if you have some suggestions regarding registration, fee amount etc. We need to get this going quickly to not loose our current momentum.
-- ~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
Thanks, -- --Anand
Another option is for them to sponsor us, if they think it gives them any visibility. It is not a bad idea actually since this could be the first large scale event for them ?
Afraid not. they handled the tickets for proto.in rubycon and a few other the last one and a half years. That way instead of we paying them, they support us, by
either giving a massive discount or for free.
i have been following them and the last i heard they have been seriously researching on python for a few product of theirs. keeping this in mind and the good will pycon will generate for them, you should probably ask them for a better deal. would the person coordinating send me a personal mail, so that we can co-ordinate on a better pitch ? -- Kausikram Krishnasayee Company: http://silverstripesoftware.com | Webpage: kausikram.net | Blog: blog.kausikram.net | Twitter: http://twitter.com/kausikram | Email: kausikram@gmail.com | Mobile: +91 9884246490
On Wed, Jun 30, 2010 at 3:58 PM, kausikram krishnasayee <kausikram@gmail.com> wrote: [..]
i have been following them and the last i heard they have been seriously researching on python for a few product of theirs. keeping this in mind and the good will pycon will generate for them, you should probably ask them for a better deal. would the person coordinating send me a personal mail, so that we can co-ordinate on a better pitch ?
I'll call you. We can talk and then speak to them. -- ~noufal http://nibrahim.net.in
On Wednesday 30 June 2010 13:58:39 Noufal Ibrahim wrote:
We're thinking the prices should be Rs. 250 : Early bird (Early bird will be there till mid August or so).
early bird should be for *all* online registrations prior to the conference - online registrations should be open till the day prior to the conference. -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
On Wed, Jun 30, 2010 at 3:10 PM, Kenneth Gonsalves <lawgon@au-kbc.org> wrote:
On Wednesday 30 June 2010 13:58:39 Noufal Ibrahim wrote:
We're thinking the prices should be Rs. 250 : Early bird (Early bird will be there till mid August or so).
early bird should be for *all* online registrations prior to the conference - online registrations should be open till the day prior to the conference.
Is that the plan? I recollect we had some confusion about this last year as well. My idea was that we'd sell the tickets online initially for a lower cost (early bird) - this is to encourage people to register early. And then after a cut off date (say 10 Aug), charge slightly more. The idea is to get more people to register upfront and publicise the event. I remember you mentioning that it won't make a different in India but if students are coming, I think the lower price might be good for them. Spot registrations are purely for people who are in the neighbourhood and want to drop in but don't have a ticket. What do you feel? -- ~noufal http://nibrahim.net.in
On Wednesday 30 June 2010 15:26:31 Noufal Ibrahim wrote:
early bird should be for all online registrations prior to the conference - online registrations should be open till the day prior to the conference.
Is that the plan? I recollect we had some confusion about this last year as well.
My idea was that we'd sell the tickets online initially for a lower cost (early bird) - this is to encourage people to register early. And then after a cut off date (say 10 Aug), charge slightly more. The idea is to get more people to register upfront and publicise the event.
I remember you mentioning that it won't make a different in India but if students are coming, I think the lower price might be good for them.
Spot registrations are purely for people who are in the neighbourhood and want to drop in but don't have a ticket.
What do you feel?
in India, people put off registering and paying till the last minute unless they get a substantial benefit in paying early. For a person who is capable of paying online, 100 rupees will not make a difference. He pays online for convenience. We benefit from online payment so that there are less hassles. Even then you are going to see the usual queue at the start of the conference. So it is in our interest to encourage online payment. Abroad early bird gives you substantial reduction in payment as also preference for discounted hotel booking etc. These factors do not apply here at all. So instead of early bird - which does not mean anything, we put online payment 250 and on spot payment 350. Another point - if the system is set to be unable to register without payment. then very few will register. We have to have a system where a person can register and choose 'pay now' or 'pay later'. Since obviously we cannot say that if you do not register and pay online you cannot attend - there is a real possibility that very few will register. -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
On Wed, Jun 30, 2010 at 3:42 PM, Kenneth Gonsalves <lawgon@au-kbc.org>wrote:
On Wednesday 30 June 2010 15:26:31 Noufal Ibrahim wrote:
early bird should be for all online registrations prior to the conference - online registrations should be open till the day prior to the conference.
Is that the plan? I recollect we had some confusion about this last year as well.
My idea was that we'd sell the tickets online initially for a lower cost (early bird) - this is to encourage people to register early. And then after a cut off date (say 10 Aug), charge slightly more. The idea is to get more people to register upfront and publicise the event.
I remember you mentioning that it won't make a different in India but if students are coming, I think the lower price might be good for them.
Spot registrations are purely for people who are in the neighbourhood and want to drop in but don't have a ticket.
What do you feel?
in India, people put off registering and paying till the last minute unless they get a substantial benefit in paying early. For a person who is capable of paying online, 100 rupees will not make a difference. He pays online for convenience. We benefit from online payment so that there are less hassles. Even then you are going to see the usual queue at the start of the conference. So it is in our interest to encourage online payment. Abroad early bird gives you substantial reduction in payment as also preference for discounted hotel booking etc. These factors do not apply here at all. So instead of early bird - which does not mean anything, we put online payment 250 and on spot payment 350.
Another point - if the system is set to be unable to register without payment. then very few will register. We have to have a system where a person can register and choose 'pay now' or 'pay later'. Since obviously we cannot say that if you do not register and pay online you cannot attend - there is a real possibility that very few will register.
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
-- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
-- --Anand
On Wed, Jun 30, 2010 at 3:47 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote: [..]
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
I agree to this as well. I'll talk to doattend about it. What about the early bird thing? I think Kenneth's suggestion makes sense. I'm eager to avoid any queues at the conference since it's a hassle. -- ~noufal http://nibrahim.net.in
What about the early bird thing? I think Kenneth's suggestion makes sense. I'm eager to avoid any queues at the conference since it's a hassle.
+1 makes sense. -- Kausikram Krishnasayee Company: http://silverstripesoftware.com | Webpage: kausikram.net | Blog: blog.kausikram.net | Twitter: http://twitter.com/kausikram | Email: kausikram@gmail.com | Mobile: +91 9884246490
On Wed, Jun 30, 2010 at 3:52 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 3:47 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote:
[..]
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
I agree to this as well. I'll talk to doattend about it.
What about the early bird thing? I think Kenneth's suggestion makes sense. I'm eager to avoid any queues at the conference since it's a hassle.
Yes. We should try to avoid the queues on the venue. They are always a time consuming affair.
-- ~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
-- --Anand
On Wed, Jun 30, 2010 at 4:05 PM, Anand Balachandran Pillai < abpillai@gmail.com> wrote:
On Wed, Jun 30, 2010 at 3:52 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 3:47 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote:
[..]
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
I agree to this as well. I'll talk to doattend about it.
What about the early bird thing? I think Kenneth's suggestion makes sense. I'm eager to avoid any queues at the conference since it's a hassle.
Yes. We should try to avoid the queues on the venue. They are always a time consuming affair.
i think you people have forgotten that there are 50 student volunteers first few hours ( not more than 2 hours ) majority of them could help in doing registration if necessary one of our experience ----- for an intercollegiate event with a participation of 3000 participants there were around 50 events with atleast 3 volunteers for each event for registration and other things , we were able to manage doing more than 1000 fresh registration within one hour well for pycon 2010 if there are 20 student volunteers doing registration at 10 desks in parallel for every two mins, one registration would count atleast 10 / min and may be more if participants have already registered on an avg if 10 registrations/ min is done , by one hour the registration process can be finished if the expected crowd is not more than 500
--
~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
-- --Anand
_______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
On Wednesday 30 June 2010 17:59:54 renuka prasad wrote:
on an avg if 10 registrations/ min is done , by one hour the registration process can be finished if the expected crowd is not more than 500
so they will miss the first keynote -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
On Wed, Jun 30, 2010 at 6:17 PM, Kenneth Gonsalves <lawgon@au-kbc.org>wrote:
On Wednesday 30 June 2010 17:59:54 renuka prasad wrote:
on an avg if 10 registrations/ min is done , by one hour the registration process can be finished if the expected crowd is not more than 500
so they will miss the first keynote
not necessary , start registration at 8.30 or 9.00 , have more registration desks and close it just before keynote addressing and then open again , otherwise few have to miss the key note and those might have to look into the recoded videos
-- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
On Wed, Jun 30, 2010 at 9:46 PM, renuka prasad <renukaprasadb@gmail.com> wrote: [..]
not necessary , start registration at 8.30 or 9.00 , have more registration desks and close it just before keynote addressing and then open again ,
This is not really practical. We can't take all the stuff from the desks, keep it somewhere and then come back again after they keynote. If the registration desk is opened, it should stay open till there are no more people to register. The traffic will spike around 10:00 am. That's when people will drop in in large numbers. I think it's a given that the people who man the registration desk will miss the keynote. It's not pleasant so i'd like to make it as quick and less as possible. Just because we have 50 student volunteers doesn't mean that we have to needlessly make more work.
otherwise few have to miss the key note and those might have to look into the recoded videos
Yeah. That's not a good thing. I'd like the number of people who miss the keynote to be as small as possible. [..] -- ~noufal http://nibrahim.net.in
On Wed, Jun 30, 2010 at 11:17 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 9:46 PM, renuka prasad <renukaprasadb@gmail.com> wrote: [..]
not necessary , start registration at 8.30 or 9.00 , have more registration desks and close it just before keynote addressing and then open again ,
This is not really practical. We can't take all the stuff from the desks, keep it somewhere and then come back again after they keynote.
it is possible , why we have to block our minds , there will be lot of options
If the registration desk is opened, it should stay open till there are no more people to register.
The traffic will spike around 10:00 am. That's when people will drop in in large numbers. I think it's a given that the people who man the registration desk will miss the keynote. It's not pleasant so i'd like to make it as quick and less as possible.
quick means , more volunteers and less in number means -- thats left to how we want it to be , do you think not allowing people to attend the keynote for those who have not registered is a good thing to do ,
i think it should not be like that Just because we have 50 student volunteers doesn't mean that we have
to needlessly make more work.
i bet students like to meet and talk to more people than anyone -- i bet on this , we have seen this happening since many years , so usually we leave these kind of things to them of course taking their help is left to you
otherwise few have to miss the key note and those might have to look into the recoded videos
Yeah. That's not a good thing. I'd like the number of people who miss the keynote to be as small as possible.
good !!
[..]
-- ~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
In the registration acknowledgement slip we can have barcodes printed. http://www.eventbrite.com/ has that option , and it is also capable enough to manage pre-event registrations. ( their services would have an option of pre-payment and also it would be free for us . (Non profit organization ) ) workflow 1: Participants with pre-booking. a. have the participant print out the acknowledgement slip with the bar code. b. the moment they come at the registration desk. a person with a barcode reader scans his slip, matches to see if it is legitimate. c. If it is legitimate , he is passed on to the next desk to collect the swags. workflow 2: Walk - In participants ( The difficult part ) a. We have a second Queue, with another barcode reader , the walking participant hands over his ID card (Office id / College id ) and has the barcode on it scanned. ( Most Id cards have bar codes ). ( *Does anyone has an experience working with barcode readers ? different cards would have different format for storing the data* ) b.1 If the card has barcode and the data is read correctly, he goes to the payment and swag collection counter. b.2 if the card doesn't have a barcode or the data isn't read correctly , the participant has to register manually. On Fri, Jul 2, 2010 at 12:21 AM, renuka prasad <renukaprasadb@gmail.com>wrote:
On Wed, Jun 30, 2010 at 11:17 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 9:46 PM, renuka prasad <renukaprasadb@gmail.com> wrote: [..]
not necessary , start registration at 8.30 or 9.00 , have more registration desks and close it just before keynote addressing and then open again ,
This is not really practical. We can't take all the stuff from the desks, keep it somewhere and then come back again after they keynote.
it is possible , why we have to block our minds , there will be lot of options
If the registration desk is opened, it should stay open till there are no more people to register.
The traffic will spike around 10:00 am. That's when people will drop in in large numbers. I think it's a given that the people who man the registration desk will miss the keynote. It's not pleasant so i'd like to make it as quick and less as possible.
quick means , more volunteers and less in number means -- thats left to how we want it to be , do you think not allowing people to attend the keynote for those who have not registered is a good thing to do ,
i think it should not be like that
Just because we have 50 student volunteers doesn't mean that we have
to needlessly make more work.
i bet students like to meet and talk to more people than anyone -- i bet on this , we have seen this happening since many years , so usually we leave these kind of things to them
of course taking their help is left to you
otherwise few have to miss the key note and those might have to look into the recoded videos
Yeah. That's not a good thing. I'd like the number of people who miss the keynote to be as small as possible.
good !!
[..]
-- ~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
_______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
-- regards ------- Kunal Ghosh Dept of Computer Sc. & Engineering. Sir MVIT Bangalore,India Blog:kunalghosh.wordpress.com Website:www.kunalghosh.net46.net
On Wed, Jun 30, 2010 at 5:59 PM, renuka prasad <renukaprasadb@gmail.com> wrote: [..]
i think you people have forgotten that there are 50 student volunteers
first few hours ( not more than 2 hours ) majority of them could help in doing registration if necessary
one of our experience ----- for an intercollegiate event with a participation of 3000 participants there were around 50 events with atleast 3 volunteers for each event for registration and other things , we were able to manage doing more than 1000 fresh registration within one hour
well for pycon 2010 if there are 20 student volunteers doing registration at 10 desks in parallel for every two mins, one registration would count atleast 10 / min and may be more if participants have already registered
on an avg if 10 registrations/ min is done , by one hour the registration process can be finished if the expected crowd is not more than 500
This sounds optimistic. We'd need 10 desks that crowd the area and there will be a lot of hustle and bustle. I'm sure there will be spot registrations but anything we can do to avoid that would be welcome. -- ~noufal http://nibrahim.net.in
2010/6/30 Anand Balachandran Pillai <abpillai@gmail.com>:
On Wed, Jun 30, 2010 at 3:52 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 3:47 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote:
[..]
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
I agree to this as well. I'll talk to doattend about it.
What about the early bird thing? I think Kenneth's suggestion makes sense. I'm eager to avoid any queues at the conference since it's a hassle.
Yes. We should try to avoid the queues on the venue. They are always a time consuming affair.
I don't think early-bird registration is going to cutdown the queue. People anyway have to collect the conference kit and swag. With early-bird registration we will have a better estimate of number of people expected. Anand
Hi Folks, Here is my take on ticketing strategy, sorry for being late at it. This is based on having handled over thousand event managers doing lot many more events (quite a few of them in India). 1. Segmenting tickets I understand there is a large student group that would want to be at this conference and benefit from it. They cannot pay a lot and hence there should be an extremely affordable Student Pass. Exclusively for them. Student Pass - rs. 250 (Showing valid ID at registration would be must, badge will mention Student) Working Professional Pass - rs. 750 (Because people like me can easily pay that much, take away value from such conferences are much more higher) This can significantly help increase budget for A/V and other important things that will make the event a quality one without having to solely depends on Sponsors money. 2. Closing registrations Early Usually registrations increase drastically towards the closing dates for registration. And this not necessarily be the event date (minus one). In indian scenario I would say over 40% of registrations happen in the last 3-days before the registrations close. Having starting registrations over two months in advance closing registrations 7 days before the event would be an excellent idea. I would highly recommend this for volunteer driven event so that planning and execution can be smoother knowing everything about the size of your audience 1 week in advance. Being very clear about when the registrations close (just like how you are clear about Proposal submission) makes event last minute guys register 1 week before. How cool! 3. Alternative to Early Bird Discount codes are great alternative to having early bird. For instance, I would launch with discount code 'ilovepython' or similar while announcing the opening of registrations. This code can be kept to a max quantity of 50, valid for first 3 days with a cash discount of 200 rupees (on Professional Pass) pushed mainly to the mailing list, twitter and facebook group. (Just an example!) My 2 cents. Shalin Jain http://twitter.com/shalin10 On Wed, Jun 30, 2010 at 7:52 PM, Anand Chitipothu <anandology@gmail.com> wrote:
2010/6/30 Anand Balachandran Pillai <abpillai@gmail.com>:
On Wed, Jun 30, 2010 at 3:52 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
On Wed, Jun 30, 2010 at 3:47 PM, Anand Balachandran Pillai <abpillai@gmail.com> wrote:
[..]
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
I agree to this as well. I'll talk to doattend about it.
What about the early bird thing? I think Kenneth's suggestion makes sense. I'm eager to avoid any queues at the conference since it's a hassle.
Yes. We should try to avoid the queues on the venue. They are always a time consuming affair.
I don't think early-bird registration is going to cutdown the queue. People anyway have to collect the conference kit and swag. With early-bird registration we will have a better estimate of number of people expected.
Anand _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
On Wed, Jun 30, 2010 at 9:10 PM, Shalin Jain <shalinjain@gmail.com> wrote: [..]
1. Segmenting tickets
I understand there is a large student group that would want to be at this conference and benefit from it. They cannot pay a lot and hence there should be an extremely affordable Student Pass. Exclusively for them.
Student Pass - rs. 250 (Showing valid ID at registration would be must, badge will mention Student) Working Professional Pass - rs. 750 (Because people like me can easily pay that much, take away value from such conferences are much more higher)
This can significantly help increase budget for A/V and other important things that will make the event a quality one without having to solely depends on Sponsors money.
There are problems with charging that high for a ticket. The venue sponsor is right now giving us the facilities at a very nominal cost. If we charge this kind of money, it wouldn't really work for them. The registration money is purely to cover the swag and food. We're thinking of the whole early bird thing to encourage people to register early so that we can get approximate numbers.
2. Closing registrations Early
Usually registrations increase drastically towards the closing dates for registration. And this not necessarily be the event date (minus one). In indian scenario I would say over 40% of registrations happen in the last 3-days before the registrations close. Having starting registrations over two months in advance closing registrations 7 days before the event would be an excellent idea. I would highly recommend this for volunteer driven event so that planning and execution can be smoother knowing everything about the size of your audience 1 week in advance.
Being very clear about when the registrations close (just like how you are clear about Proposal submission) makes event last minute guys register 1 week before. How cool!
We could *close* the registrations a week before the conference (ie. No more booking online) and then do only spot registrations after that for a much higher price. The aim being to discourage people from not booking online.
3. Alternative to Early Bird
Discount codes are great alternative to having early bird. For instance, I would launch with discount code 'ilovepython' or similar while announcing the opening of registrations. This code can be kept to a max quantity of 50, valid for first 3 days with a cash discount of 200 rupees (on Professional Pass) pushed mainly to the mailing list, twitter and facebook group. (Just an example!)
I don't quite get this. Maybe I'm getting senile before my time but this sounds a little complicated. Does this mean that the first 50 or so people in the first 3 days can enter "Ilovepython" or something and get a ticket for less? Thanks -- ~noufal http://nibrahim.net.in
There are problems with charging that high for a ticket. The venue sponsor is right now giving us the facilities at a very nominal cost. If we charge this kind of money, it wouldn't really work for them.
The registration money is purely to cover the swag and food. We're thinking of the whole early bird thing to encourage people to register early so that we can get approximate numbers.
Fair enough. 750 is just an example. Just to make it cheaper for Students and help subsidize student price by charge non-students slight more.
3. Alternative to Early Bird
Discount codes are great alternative to having early bird. For instance, I would launch with discount code 'ilovepython' or similar while announcing the opening of registrations. This code can be kept to a max quantity of 50, valid for first 3 days with a cash discount of 200 rupees (on Professional Pass) pushed mainly to the mailing list, twitter and facebook group. (Just an example!)
I don't quite get this. Maybe I'm getting senile before my time but this sounds a little complicated. Does this mean that the first 50 or so people in the first 3 days can enter "Ilovepython" or something and get a ticket for less?
Basically what I am referring to is: you can have discount coupons issued to promote early registrations. This is just an alternative to having early bird ticket. Basically discount codes could be time or quantity bound or both.
-- ~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
Hello all, Of the conferences we have organised and delegated , we have observed that providing online registrations has always helped +1 for that , but given that most of the students cannot buy tickets online let there be a provision of paying onsite after completing registrations online(hey could get a print out of confirmed registration mail or something for verification) and for those who want to purchase it online they could as well do that, this way we can have an estimate of the participants and also cater for their needs when they come to the venue. we could distribute the swag later during the day rather than in the morning as in we could announce in each of the halls to come and collect the swags and thus avoid commotion before the first keynote . Anil On Wed, Jun 30, 2010 at 11:45 PM, Shalin Jain <shalinjain@gmail.com> wrote:
There are problems with charging that high for a ticket. The venue sponsor is right now giving us the facilities at a very nominal cost. If we charge this kind of money, it wouldn't really work for them.
The registration money is purely to cover the swag and food. We're thinking of the whole early bird thing to encourage people to register early so that we can get approximate numbers.
Fair enough. 750 is just an example. Just to make it cheaper for Students and help subsidize student price by charge non-students slight more.
3. Alternative to Early Bird
Discount codes are great alternative to having early bird. For instance, I would launch with discount code 'ilovepython' or similar while announcing the opening of registrations. This code can be kept to a max quantity of 50, valid for first 3 days with a cash discount of 200 rupees (on Professional Pass) pushed mainly to the mailing list, twitter and facebook group. (Just an example!)
I don't quite get this. Maybe I'm getting senile before my time but this sounds a little complicated. Does this mean that the first 50 or so people in the first 3 days can enter "Ilovepython" or something and get a ticket for less?
Basically what I am referring to is: you can have discount coupons issued to promote early registrations. This is just an alternative to having early bird ticket. Basically discount codes could be time or quantity bound or both.
-- ~noufal http://nibrahim.net.in _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
_______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
On Wed, Jun 30, 2010 at 7:52 PM, Anand Chitipothu <anandology@gmail.com> wrote: [..]
I don't think early-bird registration is going to cutdown the queue. People anyway have to collect the conference kit and swag. With early-bird registration we will have a better estimate of number of people expected.
I think it will help. Picking up swag bags and giving it to people is not *that* time consuming. It's when people give us money and we have to hunt for change and put their names down etc. that it becomes tedious and time consuming. -- ~noufal http://nibrahim.net.in
On 06/30/2010 11:12 PM, Noufal Ibrahim wrote:
On Wed, Jun 30, 2010 at 7:52 PM, Anand Chitipothu<anandology@gmail.com> wrote: [..]
I don't think early-bird registration is going to cutdown the queue. People anyway have to collect the conference kit and swag. With early-bird registration we will have a better estimate of number of people expected.
I think it will help. Picking up swag bags and giving it to people is not *that* time consuming.
It's when people give us money and we have to hunt for change and put their names down etc. that it becomes tedious and time consuming.
Just a thought, since the event is in September and online registrations will be (/are ??) open, why can't in-person registrations also simultaneously occur at the python user group meets ? Unless i am mistaken the bangpypers meet every month and so to the Mumpy guys. In person registrations at these meets might be convenient for those who have already made up their mind to attend but cannot make online payment while also easing away at least some of the load off from the on-the-spot registrations. So, someone from these cities can volunteer to collect registrations. We can have a cut-off date after which the volunteers in each city handling these registrations stop accepting any more and transfer the names and registration money to someone in Bangalore (I am assuming that the ability to do this transfer through online means would be a pre-requisite to volunteer to collect registrations). I can volunteer to handle registrations in Pune (although we don't have regular meetings, i can always meetup with some of the members). cheers, - steve -- random spiel: http://lonetwin.net/ what i'm stumbling into: http://lonetwin.stumbleupon.com/
On Thursday 01 July 2010 21:02:12 steve wrote:
On 06/30/2010 11:12 PM, Noufal Ibrahim wrote:
On Wed, Jun 30, 2010 at 7:52 PM, Anand Chitipothu<anandology@gmail.com> wrote: [..]
I don't think early-bird registration is going to cutdown the queue. People anyway have to collect the conference kit and swag. With early-bird registration we will have a better estimate of number of people expected.
I think it will help. Picking up swag bags and giving it to people is not *that* time consuming.
It's when people give us money and we have to hunt for change and put their names down etc. that it becomes tedious and time consuming.
Just a thought, since the event is in September and online registrations will be (/are ??) open, why can't in-person registrations also simultaneously occur at the python user group meets ?
Unless i am mistaken the bangpypers meet every month and so to the Mumpy guys. In person registrations at these meets might be convenient for those who have already made up their mind to attend but cannot make online payment while also easing away at least some of the load off from the on-the-spot registrations.
So, someone from these cities can volunteer to collect registrations. We can have a cut-off date after which the volunteers in each city handling these registrations stop accepting any more and transfer the names and registration money to someone in Bangalore (I am assuming that the ability to do this transfer through online means would be a pre-requisite to volunteer to collect registrations).
I can volunteer to handle registrations in Pune (although we don't have regular meetings, i can always meetup with some of the members).
ideas out of the box are very good. We can collect from chennaipy members -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
Kenneth Gonsalves <lawgon@au-kbc.org> writes:
On Thursday 01 July 2010 21:02:12 steve wrote: [...]
Just a thought, since the event is in September and online registrations will be (/are ??) open, why can't in-person registrations also simultaneously occur at the python user group meets ?
[...]
ideas out of the box are very good. We can collect from chennaipy members
I think it's a good idea and would help us. Let's start this off as soon as the registrations open (we're discussing stuff with Doattend - I expect it to officially open on the 5th). I will also speak to them about this. We'll need people for each of the groups to take responsibility for that area. Kenneth can (or at least find someone to) take care of Chennai Steve can handle Pune Someone needs to step up for Bangalore Someone needs to step up for Hyderabad Someone needs to step up for Mumbai If one of you guys can contact the people and arrange for this to happen, it would be great. I'm rather strapped for time myself. Thanks. --
2010/7/2 Noufal Ibrahim <noufal@gmail.com>:
Kenneth Gonsalves <lawgon@au-kbc.org> writes:
On Thursday 01 July 2010 21:02:12 steve wrote: [...]
Just a thought, since the event is in September and online registrations will be (/are ??) open, why can't in-person registrations also simultaneously occur at the python user group meets ?
[...]
ideas out of the box are very good. We can collect from chennaipy members
I think it's a good idea and would help us. Let's start this off as soon as the registrations open (we're discussing stuff with Doattend - I expect it to officially open on the 5th). I will also speak to them about this.
We'll need people for each of the groups to take responsibility for that area.
Kenneth can (or at least find someone to) take care of Chennai Steve can handle Pune Someone needs to step up for Bangalore Someone needs to step up for Hyderabad Someone needs to step up for Mumbai
If one of you guys can contact the people and arrange for this to happen, it would be great. I'm rather strapped for time myself.
That might not work for all the people. Some one like me might be sitting in some remote corner of the city and won't be able to meet the designated person to handover the money. What if the designated person failed to turn up for the event for some personal reason. I suggest keeping 3 tiers. online earlybird registration: Rs 250/- offline earlybird registration: Rs 300/- spot registration: Rs. 350/- So people can pay online to get a discount of Rs. 50. People who don't have access to netbanking can save Rs. 50/- by catching someone who has access. Anand
Anand Chitipothu <anandology@gmail.com> writes:
2010/7/2 Noufal Ibrahim <noufal@gmail.com>:
[...]
That might not work for all the people. Some one like me might be sitting in some remote corner of the city and won't be able to meet the designated person to handover the money. What if the designated person failed to turn up for the event for some personal reason.
It's not for all the people but the people who *can* come can do so and we'll have that much less overhead at the day of the conf.
I suggest keeping 3 tiers.
online earlybird registration: Rs 250/- offline earlybird registration: Rs 300/- spot registration: Rs. 350/-
So people can pay online to get a discount of Rs. 50. People who don't have access to netbanking can save Rs. 50/- by catching someone who has access.
[...] I don't think a 50INR benefit is going to persuade/dissuade anyone. I think the early bird rates can be 250. You can either pay online or at one of the group meetups. Doattend has some offline payment system (cheque etc.) as well. If they've registered early, and don't pay, they can pay at the venue. This is something which we wish to avoid but I'm not sure if we can. If they're completely spot registrations, we should make the money significantly higher so that this is dissuaded. 50 INR is not enough. Atleast double of the early bird rates. So that's three tiers. Early bird registration : 250 INR (From July 5 to 20 Aug) Regular registration : 350 INR (From 20 Aug till the conf date). Spot registration : 500 INR (at the desk registrations) The payment for the first two can be online or offline. If you feel that the 500 INR is too much, perhaps we can do something else like "no swag for spot registrations"? --
So that's three tiers. Early bird registration : 250 INR (From July 5 to 20 Aug) Regular registration : 350 INR (From 20 Aug till the conf date). Spot registration : 500 INR (at the desk registrations)
The payment for the first two can be online or offline.
Are those dates for registration or payment? If I register before 20 Aug and pay offline on Sept 1, should I have to pay Rs. 250 or Rs. 350?
Anand Chitipothu <anandology@gmail.com> writes:
So that's three tiers. Early bird registration : 250 INR (From July 5 to 20 Aug) Regular registration : 350 INR (From 20 Aug till the conf date). Spot registration : 500 INR (at the desk registrations)
The payment for the first two can be online or offline.
Are those dates for registration or payment? If I register before 20 Aug and pay offline on Sept 1, should I have to pay Rs. 250 or Rs. 350?
[...] Oh boy. That's another hassle. This is getting hairy. I'm open to ideas here. This is not going anywhere nice. :( --
@Noufal Let us rephrase the sentences below, registration => registration with payment ( both completing on or before the stipulated dead line) payment gateways: 1.Transfer to bank account (which one ?). 2.Pay the amount online doAttend. 3.Pay it to one of the Python User Group Representatives. ..... On Fri, Jul 2, 2010 at 5:55 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
Anand Chitipothu <anandology@gmail.com> writes:
So that's three tiers. Early bird registration : 250 INR (From July 5 to 20 Aug) Regular registration : 350 INR (From 20 Aug till the conf date). Spot registration : 500 INR (at the desk registrations)
The payment for the first two can be online or offline.
Are those dates for registration or payment? If I register before 20 Aug and pay offline on Sept 1, should I have to pay Rs. 250 or Rs. 350?
[...]
Oh boy. That's another hassle.
This is getting hairy. I'm open to ideas here. This is not going anywhere nice. :(
-- _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
-- regards ------- Kunal Ghosh Dept of Computer Sc. & Engineering. Sir MVIT Bangalore,India Blog:kunalghosh.wordpress.com Website:www.kunalghosh.net46.net
On Fri, Jul 2, 2010 at 4:31 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
If they're completely spot registrations, we should make the money significantly higher so that this is dissuaded. 50 INR is not enough. Atleast double of the early bird rates.
So that's three tiers. Early bird registration : 250 INR (From July 5 to 20 Aug) Regular registration : 350 INR (From 20 Aug till the conf date). Spot registration : 500 INR (at the desk registrations)
Rethink on the Amount for Spot Registration, Doubling the early bird offer and spot registrations looks like a business tactic
and i suggest to do some more classification, like Students ( Academic Institutions ) and Others ( classify further if needed) We see that classification in most of the conferences
The payment for the first two can be online or offline.
If you feel that the 500 INR is too much, perhaps we can do something else like "no swag for spot registrations"?
-- _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
renuka prasad <renukaprasadb@gmail.com> writes: [...]
Rethink on the Amount for Spot Registration, Doubling the early bird offer and spot registrations looks like a business tactic
Hmm. I didn't intend that. I just didn't want people to say "I'm not sure if I can attend so I'll keep it for the last minute since it's just 50 Rs. more".
and i suggest to do some more classification, like Students ( Academic Institutions ) and Others ( classify further if needed)
This came up earlier. I was personally against it and if I remember, it wasn't very popular on the list. The idea is that we'll keep the rates low enough for students and make that the rate for everyone. [...] --
On 07/02/2010 06:04 PM, Noufal Ibrahim wrote:
renuka prasad<renukaprasadb@gmail.com> writes:
[...]
Rethink on the Amount for Spot Registration, Doubling the early bird offer and spot registrations looks like a business tactic
Hmm. I didn't intend that. I just didn't want people to say "I'm not sure if I can attend so I'll keep it for the last minute since it's just 50 Rs. more".
I think 500 is fine. If it is mistaken as like a business tactic that's unfortunate, but the difference has to be substantial to encourage online registrations.
and i suggest to do some more classification, like Students ( Academic Institutions ) and Others ( classify further if needed)
This came up earlier. I was personally against it and if I remember, it wasn't very popular on the list. The idea is that we'll keep the rates low enough for students and make that the rate for everyone.
+1. Keep one rate. That /also/ takes away the hassle of screening IDs. I am sure there are those out there who carry their student IDs from the previous year to just try their luck at a discount -- not because they can't afford to pay the regular amount. Even if the people manning the registration desks are diligent and catch these, it still is wasted time and effort. cheers, - steve -- random spiel: http://lonetwin.net/ what i'm stumbling into: http://lonetwin.stumbleupon.com/
On Fri, Jul 2, 2010 at 6:21 PM, steve <steve@lonetwin.net> wrote:
On 07/02/2010 06:04 PM, Noufal Ibrahim wrote:
renuka prasad<renukaprasadb@gmail.com> writes:
[...]
Rethink on the Amount for Spot Registration, Doubling the early bird
offer
and spot registrations looks like a business tactic
Hmm. I didn't intend that. I just didn't want people to say "I'm not sure if I can attend so I'll keep it for the last minute since it's just 50 Rs. more".
I think 500 is fine. If it is mistaken as like a business tactic that's unfortunate, but the difference has to be substantial to encourage online registrations.
Institutions ) and Others ( classify further if needed)
This came up earlier. I was personally against it and if I remember, it wasn't very popular on the list. The idea is that we'll keep the rates low enough for students and make that the rate for everyone.
+1. Keep one rate. That /also/ takes away the hassle of screening IDs. I am sure there are those out there who carry their student IDs from the
and i suggest to do some more classification, like Students ( Academic previous year to just try their luck at a discount -- not because they can't afford to pay the regular amount. Even if the people manning the registration desks are diligent and catch these, it still is wasted time and effort.
what wrong? ( i am not telling that what they are doing is right ) what i am feeling is that he /she will attend the conference na ... there can be so many possibilities , what if some of the students who come to conference and start calling up their friends and they suddenly come in 100's then ?? anyways there should be fair chance for every one
cheers, - steve
-- random spiel: http://lonetwin.net/ what i'm stumbling into: http://lonetwin.stumbleupon.com/ _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
renuka prasad <renukaprasadb@gmail.com> writes:
On Fri, Jul 2, 2010 at 6:21 PM, steve <steve@lonetwin.net> wrote:
[...]
what wrong? ( i am not telling that what they are doing is right ) what i am feeling is that he /she will attend the conference na ...
It's an overhead. I don't think it's worth it. If they're serious about the conf., they can pay and enter. I don't think we need to accommodate such people.
there can be so many possibilities , what if some of the students who come to conference and start calling up their friends and they suddenly come in 100's then ??
Two things 1. While possible, I don't think this scenario is probable so it's not worth discussing. 2. We'd get shafted. The extra people wouldn't get food, they wouldn't get swag, we wouldn't be able to accommodate them and we'd be totally messed up. I want these "some students" to hear about conf. *now* so that they can call their friends and we'd get numbers in advance.
anyways there should be fair chance for every one
For the people who are interested anyway. [...] --
On Fri, Jul 2, 2010 at 10:08 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
renuka prasad <renukaprasadb@gmail.com> writes:
On Fri, Jul 2, 2010 at 6:21 PM, steve <steve@lonetwin.net> wrote:
[...]
what wrong? ( i am not telling that what they are doing is right ) what i am feeling is that he /she will attend the conference na ...
It's an overhead. I don't think it's worth it. If they're serious about the conf., they can pay and enter. I don't think we need to accommodate such people.
Was just wondering about earlier discussion about promoting in academic institution for the success of conference and there were several suggestions about using different kind of networks , in that context i was just willing to express my concern about mentioning exclusively about the registration specifically for people from Academic Institutions
But now i am just thinking to look once about the agenda of the conference , the home page anyways is not telling much , it tells that main target is developers so u are right in that context ( correct me if i am wrong ) ... are there any updations coming up..
there can be so many possibilities , what if some of the students who
come to conference and start calling up their friends and they suddenly come in 100's then ??
Two things 1. While possible, I don't think this scenario is probable so it's not worth discussing.
2. We'd get shafted. The extra people wouldn't get food, they wouldn't get swag, we wouldn't be able to accommodate them and we'd be totally messed up. I want these "some students" to hear about conf. *now* so that they can call their friends and we'd get numbers in advance.
anyways there should be fair chance for every one
For the people who are interested anyway.
[...]
-- _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
renuka prasad <renukaprasadb@gmail.com> writes:
On Fri, Jul 2, 2010 at 10:08 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
[...]
But now i am just thinking to look once about the agenda of the conference , the home page anyways is not telling much , it tells that main target is developers so u are right in that context ( correct me if i am wrong ) ... are there any updations coming up..
[...] I don't think there will be any updates. The conference is for Python developers (though not only professional ones - students who code or want to are welcome as well) and enthusiasts. --
On Friday 02 July 2010 22:30:56 Noufal Ibrahim wrote:
But now i am just thinking to look once about the agenda of the conference , the home page anyways is not telling much , it tells that main target is developers so u are right in that context ( correct me if i am wrong ) ... are there any updations coming up..
[...]
I don't think there will be any updates. The conference is for Python developers (though not only professional ones - students who code or want to are welcome as well) and enthusiasts.
and I would like to repeat again, it is *not* and open source conference - and if you have any doubts about this please check out the main sponsor of pycon au. (have we approached them for sponsorship?) -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
On Sat, Jul 3, 2010 at 5:09 AM, Kenneth Gonsalves <lawgon@au-kbc.org> wrote:
On Friday 02 July 2010 22:30:56 Noufal Ibrahim wrote:
But now i am just thinking to look once about the agenda of the conference , the home page anyways is not telling much , it tells that main target is developers so u are right in that context ( correct me if i am wrong ) ... are there any updations coming up..
[...]
I don't think there will be any updates. The conference is for Python developers (though not only professional ones - students who code or want to are welcome as well) and enthusiasts.
and I would like to repeat again, it is *not* and open source conference - and if you have any doubts about this please check out the main sponsor of pycon au. (have we approached them for sponsorship?)
ya i had seen this , and also the other similar kind of conferences Good to endorse those who sponsor but, I just hope that not every activity of the main sponsor ( M$ ) is endorsed
-- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
a bit OT: MS sponsored the coding event in our tech-fest (IIIT, Allahabad) and hired the winner team (all 3 members). Big companies keep looking for talents. They were even one of the sponsors of PyCon, Atlanta. But AFAIK MS India does not use python for any product of theirs. Why will they hunt for pythonistas. However the whole thing boils down to - 'Will they sponsor us ?'. If yes, then there must be no issues.
This thread is getting off topic. The only criteria for sponsors is whether they pay, whether they have an interest in Python/Python related technologies and whether they let us work without interfering. Open Source/Free Software issues are not really germane to a "Python language conference" regardless of what our personal feelings are. If this is a deal breaker for anyone here, here's a warning that you're going to see a lot more of this. Let's stop it at that. I'll summarise the discussion on the whole registration business and send an email tomorrow. We'll open it up for Monday morning. Good night. --
On Sat, Jul 3, 2010 at 9:47 PM, Noufal Ibrahim <noufal@gmail.com> wrote:
This thread is getting off topic.
The only criteria for sponsors is whether they pay, whether they have an interest in Python/Python related technologies and whether they let us work without interfering.
Open Source/Free Software issues are not really germane to a "Python language conference" regardless of what our personal feelings are. If this is a deal breaker for anyone here, here's a warning that you're going to see a lot more of this.
The whole community has been seeing many things and is seeing many things and will be seeing many more things ,There is nothing new ... Community is aware of all these things . Let's stop it at that. I'll summarise the discussion on the whole
registration business and send an email tomorrow. We'll open it up for Monday morning.
Good night.
-- _______________________________________________ Inpycon mailing list Inpycon@python.org http://mail.python.org/mailman/listinfo/inpycon
On Friday 02 July 2010 18:21:41 steve wrote:
I think 500 is fine. If it is mistaken as like a business tactic that's unfortunate, but the difference has to be substantial to encourage online registrations.
+1
and i suggest to do some more classification, like Students ( Academic Institutions ) and Others ( classify further if needed)
This came up earlier. I was personally against it and if I remember, it wasn't very popular on the list. The idea is that we'll keep the rates low enough for students and make that the rate for everyone.
+1. Keep one rate. That also takes away the hassle of screening IDs. I am sure there are those out there who carry their student IDs from the previous year to just try their luck at a discount -- not because they can't afford to pay the regular amount. Even if the people manning the registration desks are diligent and catch these, it still is wasted time and effort.
+1 -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
My idea was that we'd sell the tickets online initially for a lower cost (early bird) - this is to encourage people to register early. And then after a cut off date (say 10 Aug), charge slightly more. The idea is to get more people to register upfront and publicise the event.
I remember you mentioning that it won't make a different in India but if students are coming, I think the lower price might be good for them.
Spot registrations are purely for people who are in the neighbourhood and want to drop in but don't have a ticket.
What do you feel?
in India, people put off registering and paying till the last minute unless they get a substantial benefit in paying early. For a person who is capable of paying online, 100 rupees will not make a difference. He pays online for convenience. We benefit from online payment so that there are less hassles. Even then you are going to see the usual queue at the start of the conference. So it is in our interest to encourage online payment. Abroad early bird gives you substantial reduction in payment as also preference for discounted hotel booking etc. These factors do not apply here at all. So instead of early bird - which does not mean anything, we put online payment 250 and on spot payment 350.
Another point - if the system is set to be unable to register without payment. then very few will register. We have to have a system where a person can register and choose 'pay now' or 'pay later'. Since obviously we cannot say that if you do not register and pay online you cannot attend - there is a real possibility that very few will register.
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
doattend interface allows people to choose to pay at the venue. We don't need have to "register" on our site. I think, it is better to close the early-bird registration 10-15 days before the conference so that we can plan well for food etc. If we keep the early-bird till the last minute then people won't register till the last minute. Anand
On Wednesday 30 June 2010 16:51:13 Anand Chitipothu wrote:
+1. Valid point. We need a "register" on site and then click on "Pay" button which takes us to doattend. This way we can track delegates on our site and get payment status from doattend also. I am sure their API should support that.
doattend interface allows people to choose to pay at the venue. We don't need have to "register" on our site.
then do it - as long as the details start appearing fast
I think, it is better to close the early-bird registration 10-15 days before the conference so that we can plan well for food etc. If we keep the early-bird till the last minute then people won't register till the last minute.
what about food for those who come in the last minute (which will be the majority). This is India - the best and brightest always keep things to last minute -- Regards Kenneth Gonsalves Senior Associate NRC-FOSS at AU-KBC
---------- Forwarded message ---------- From: Kenneth Gonsalves <lawgon@au-kbc.org>
what about food for those who come in the last minute (which will be the majority). This is India - the best and brightest always keep things to last minute
Generally caterers are flexible with 15-20% variation if notified 3 hrs in advance. We have experienced this in MozDevDay and similar events. I thinks its ok to give caterer final number by 10:00 AM that day ( if the approximate range is indicated earlier). -sree
participants (13)
-
Anand Balachandran Pillai -
Anand Chitipothu -
anil kumar -
kausikram krishnasayee -
Kenneth Gonsalves -
kunal ghosh -
Mehul Ved -
Noufal Ibrahim -
renuka prasad -
Shalin Jain -
Shashwat Anand -
Sreekanth S Rameshaiah -
steve