PyCon 2015 volunteers' meet - Topics discussed.
Ladies & Gentlemen, Boys & Girls, On the 1st of November 2014, the volunteers meet in order to plan for PyCon 2015 was held at the HackerEarth Office in Koramangala. 6 of us were there at the meeting and another 6 joined us through Google Hangouts. Here is a list of what all were discussed and decided: 1. "For 2015, we would like to see..." a) Hackfest / Dev sprint - Get started by user groups in various places organizing sprints locally. - Needs to have planning. - Chandan, Sayan & Bibhas along with Tenzin, to take the lead in planning. 2. PyCon India 2015, Website. a) Learn from PyCon US and EuroPython websites. - They use something called Symposion. - Sheesh, Siva, Krace, Vanitha & Bibhas to lead the effort. b) Get more volunteers to keep testing the website iterations. c) Logo design. - Praseetha & Bibhas to lead the effort. - Get more designers involved. - Sayan to talk to his juniors. d) To be launched on January 1st, 2015. 3. Opening CFP & Talk selection. a) Dates: - CFP opens on January 20th, 2015. - CFP closes on May 31st, 2015. - Month of June will be for talk selections. - Month of July will be for speakers to prepare and upload content. - Month of August will be for preparing the schedule. - Final Schedule to be prepared by September 1st. b) Proposal submission & selection. - Talk selection committee to have 11 members. - Slide deck should be submitted when the talk is proposed. - Talk selection committee should prepare guidelines for Slide Deck creation. - Rejection emails to be crafted and to be sent out for rejected proposals. - IMPORTANT: Talk selection committee should be proactive in providing feedback to speakers. - Have volunteers who will follow up with talk selection committee members & keep them on their toes. - Talk selection committee to be finalized by December 1st week. - Open a mail thread asking for experienced practitioners who can be on the talk selection committee. - Step 1 in talk selection process will be to judge by content. c) Outreach for getting a wide variety of topics. - Actively get in touch with communities who work in different areas like OpenStack, SciPy, etc. - Have more sections in talk proposal form. - Use Mailchimp to create specific mail notification groups that people can selectively subscribe to. - Notify previous speakers. - Have a form/site/something, where potential sponsors can register themselves so that we can reach out to them. - Krace to handle the outreach effort. 4. Mobile App. a) Should have schedule and some feedback mechanism. b) Feedback. - Requires a lot more thought. - Open up a thread on mailing list for discussion. 5. Financial stuff. a) Get more companies to sponsor. - Understand what is stopping a company from sponsoring PyCon India. - Understand what the expectation of smaller companies are. - Get more volunteers to be point of contacts and to reach out to sponsors. - Prepare a proper prospectus with details and points. - Rejy had previously expressed interest in being involved. 6. Open spaces. - IMPORTANT: Open spaces should be given more visibility. - Separate open spaces & sponsor tracks from each other? - Thought: Might be good to let only the Platinum Sponsors have dedicated sessions. - Thought: The other sponsors are free to use open spaces / lightning talk sessions. - Apparently there was a miscommunication between the open space organizers and the other conference organizers in terms of ground work needed to be done and other related things. This needs to be rectified. - Have the planning done at least one month before hand. - Display Open spaces in the conference schedule on the website. That's about it. Here is looking forward to an awesome PyCon India 2015! -- Haris Ibrahim K. V. http://sosaysharis.wordpress.com @harisibrahimkv
On Mon, Nov 3, 2014 at 7:14 PM, Haris Ibrahim K. V. <blucalvin@gmail.com> wrote:
6. Open spaces.
- IMPORTANT: Open spaces should be given more visibility. - Separate open spaces & sponsor tracks from each other? - Thought: Might be good to let only the Platinum Sponsors have dedicated sessions. - Thought: The other sponsors are free to use open spaces / lightning talk sessions. - Apparently there was a miscommunication between the open space organizers and the other conference organizers in terms of ground work needed to be done and other related things. This needs to be rectified. - Have the planning done at least one month before hand. - Display Open spaces in the conference schedule on the website.
I'd like to take up responsibility for this. Will plan better for 2015. Had a few personal problems in 2014 and couldn't contribute as much as I wanted to. Apologies from my side for that.
Looks good, I'm from Python user group Gujarat. I can take a lead of Hackfest/Sprint in my area :) On Mon, Nov 3, 2014 at 11:01 PM, Shrayas rajagopal <shrayasr@gmail.com> wrote:
On Mon, Nov 3, 2014 at 7:14 PM, Haris Ibrahim K. V. <blucalvin@gmail.com> wrote:
6. Open spaces.
- IMPORTANT: Open spaces should be given more visibility. - Separate open spaces & sponsor tracks from each other? - Thought: Might be good to let only the Platinum Sponsors have dedicated sessions. - Thought: The other sponsors are free to use open spaces / lightning talk sessions. - Apparently there was a miscommunication between the open space organizers and the other conference organizers in terms of ground work needed to be done and other related things. This needs to be rectified. - Have the planning done at least one month before hand. - Display Open spaces in the conference schedule on the website.
I'd like to take up responsibility for this. Will plan better for 2015. Had a few personal problems in 2014 and couldn't contribute as much as I wanted to. Apologies from my side for that. _______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks, Milap Bhojak | Student Ambassador, Google | Google + <https://plus.google.com/+MilapBhojak> | +91-9898855075
On Mon, Nov 3, 2014 at 7:14 PM, Haris Ibrahim K. V. <blucalvin@gmail.com> wrote:
Ladies & Gentlemen, Boys & Girls,
On the 1st of November 2014, the volunteers meet in order to plan for PyCon 2015 was held at the HackerEarth Office in Koramangala. 6 of us were there at the meeting and another 6 joined us through Google Hangouts. Here is a list of what all were discussed and decided:
1. "For 2015, we would like to see..."
a) Hackfest / Dev sprint - Get started by user groups in various places organizing sprints locally. - Needs to have planning. - Chandan, Sayan & Bibhas along with Tenzin, to take the lead in planning.
2. PyCon India 2015, Website.
a) Learn from PyCon US and EuroPython websites. - They use something called Symposion. - Sheesh, Siva, Krace, Vanitha & Bibhas to lead the effort.
I would be glad to help on this.
b) Get more volunteers to keep testing the website iterations. c) Logo design. - Praseetha & Bibhas to lead the effort. - Get more designers involved. - Sayan to talk to his juniors. d) To be launched on January 1st, 2015.
3. Opening CFP & Talk selection.
a) Dates: - CFP opens on January 20th, 2015. - CFP closes on May 31st, 2015. - Month of June will be for talk selections. - Month of July will be for speakers to prepare and upload content. - Month of August will be for preparing the schedule. - Final Schedule to be prepared by September 1st. b) Proposal submission & selection. - Talk selection committee to have 11 members. - Slide deck should be submitted when the talk is proposed. - Talk selection committee should prepare guidelines for Slide Deck creation. - Rejection emails to be crafted and to be sent out for rejected proposals. - IMPORTANT: Talk selection committee should be proactive in providing feedback to speakers. - Have volunteers who will follow up with talk selection committee members & keep them on their toes. - Talk selection committee to be finalized by December 1st week. - Open a mail thread asking for experienced practitioners who can be on the talk selection committee. - Step 1 in talk selection process will be to judge by content. c) Outreach for getting a wide variety of topics. - Actively get in touch with communities who work in different areas like OpenStack, SciPy, etc. - Have more sections in talk proposal form. - Use Mailchimp to create specific mail notification groups that people can selectively subscribe to. - Notify previous speakers. - Have a form/site/something, where potential sponsors can register themselves so that we can reach out to them. - Krace to handle the outreach effort.
4. Mobile App.
a) Should have schedule and some feedback mechanism. b) Feedback. - Requires a lot more thought. - Open up a thread on mailing list for discussion.
5. Financial stuff.
a) Get more companies to sponsor. - Understand what is stopping a company from sponsoring PyCon India. - Understand what the expectation of smaller companies are. - Get more volunteers to be point of contacts and to reach out to sponsors. - Prepare a proper prospectus with details and points. - Rejy had previously expressed interest in being involved.
6. Open spaces.
- IMPORTANT: Open spaces should be given more visibility. - Separate open spaces & sponsor tracks from each other? - Thought: Might be good to let only the Platinum Sponsors have dedicated sessions. - Thought: The other sponsors are free to use open spaces / lightning talk sessions. - Apparently there was a miscommunication between the open space organizers and the other conference organizers in terms of ground work needed to be done and other related things. This needs to be rectified. - Have the planning done at least one month before hand. - Display Open spaces in the conference schedule on the website.
That's about it. Here is looking forward to an awesome PyCon India 2015!
-- Haris Ibrahim K. V. http://sosaysharis.wordpress.com @harisibrahimkv _______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
participants (4)
-
Haris Ibrahim K. V. -
Milap Bhojak -
Shrayas rajagopal -
Sivasubramaniam Arunachalam