Hello Everyone, I would like to propose having permanent workgroups for PyCon India just like europython[1]. Think of something like sponsorships. We usually have people running the conference looking at sponsorships, which is usually focused on host city. We hardly keep contact with our past sponsors. Wouldn't it is nice to have a team of volunteers across all the major cities and coordinating? The plan is to have one workgroup for each of talk selection, sponsorship, website etc. and people in the workgroup continue even if the location changes. This will make sure that the institutional knowledge is preserved and moving conference to a new place is not that hard and we don't end up reinventing everything again and again. Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest. We can start with the following workgroups and create more as the need arises. Progam WG - talk selection/voting, scheduling, session chairs, sprint/openspace/keynote/lightning talks, Python for young coders Sponsors WG - sponsor contacts, sponsor logistics, room/booth assignment Web WG - website management, issue tracking Marketing Design WG - brochures, banners, flyers, t-shirts, lanyards, badges, panels, logo Media WG - video recording, live streaming, uploads to YouTube Did I miss any other important ones? Please share you thoughts and feel to suggest if you have any alternative/better ideas. [1]: https://www.europython-society.org/workgroups Anand
On Wed, 28 Feb 2018 at 11:28 Anand Chitipothu <anandology@gmail.com> wrote:
Hello Everyone,
I would like to propose having permanent workgroups for PyCon India just like europython[1].
Think of something like sponsorships. We usually have people running the conference looking at sponsorships, which is usually focused on host city. We hardly keep contact with our past sponsors. Wouldn't it is nice to have a team of volunteers across all the major cities and coordinating?
The plan is to have one workgroup for each of talk selection, sponsorship, website etc. and people in the workgroup continue even if the location changes. This will make sure that the institutional knowledge is preserved and moving conference to a new place is not that hard and we don't end up reinventing everything again and again.
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
We can start with the following workgroups and create more as the need arises.
Progam WG - talk selection/voting, scheduling, session chairs, sprint/openspace/keynote/lightning talks, Python for young coders
Sponsors WG - sponsor contacts, sponsor logistics, room/booth assignment
Web WG - website management, issue tracking
Marketing Design WG - brochures, banners, flyers, t-shirts, lanyards, badges, panels, logo
Media WG - video recording, live streaming, uploads to YouTube
Did I miss any other important ones?
Please share you thoughts and feel to suggest if you have any alternative/better ideas.
+ 1 Like EuroPython, we should also set up a Google form to let people apply to the workgroups. For now, I think you, Anand C, should be the one receiving the applications until we have quorum.
[1]: https://www.europython-society.org/workgroups
Anand _______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
On 28-Feb-2018, at 11:26 AM, Anand Chitipothu <anandology@gmail.com> wrote:
Hello Everyone,
I would like to propose having permanent workgroups for PyCon India just like europython[1].
Think of something like sponsorships. We usually have people running the conference looking at sponsorships, which is usually focused on host city. We hardly keep contact with our past sponsors. Wouldn't it is nice to have a team of volunteers across all the major cities and coordinating?
The plan is to have one workgroup for each of talk selection, sponsorship, website etc. and people in the workgroup continue even if the location changes. This will make sure that the institutional knowledge is preserved and moving conference to a new place is not that hard and we don't end up reinventing everything again and again.
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
We can start with the following workgroups and create more as the need arises.
Progam WG - talk selection/voting, scheduling, session chairs, sprint/openspace/keynote/lightning talks, Python for young coders
Sponsors WG - sponsor contacts, sponsor logistics, room/booth assignment
Web WG - website management, issue tracking
Marketing Design WG - brochures, banners, flyers, t-shirts, lanyards, badges, panels, logo
Media WG - video recording, live streaming, uploads to YouTube
Did I miss any other important ones?
Please share you thoughts and feel to suggest if you have any alternative/better ideas.
[1]: https://www.europython-society.org/workgroups <https://www.europython-society.org/workgroups>
This sounds interesting. I went through the link but could not get enough info about how these independent workgroups coordinate. How are these workgroups anchored together to make the event a success? How does EuroPython do this? Sree
On Wed, Feb 28, 2018 at 11:46 AM, Sreekanth S Rameshaiah <sree@mahiti.org> wrote: [...]
This sounds interesting. I went through the link but could not get enough info about how these independent workgroups coordinate. How are these workgroups anchored together to make the event a success? How does EuroPython do this?
Wrote to someone I know at EuroPython asking for more details. I'll update once hear back. Anand
On Thu, Mar 1, 2018 at 10:29 AM, Anand Chitipothu <anandology@gmail.com> wrote:
On Wed, Feb 28, 2018 at 11:46 AM, Sreekanth S Rameshaiah <sree@mahiti.org> wrote: [...]
This sounds interesting. I went through the link but could not get enough info about how these independent workgroups coordinate. How are these workgroups anchored together to make the event a success? How does EuroPython do this?
Wrote to someone I know at EuroPython asking for more details. I'll update once hear back.
I wrote to Alexader Hendorf at EuroPython asking for some inputs about EuroPython Workgroups and here is I received: --- On 1. Mar 2018, 05:58 +0100, Anand Chitipothu <anandology@gmail.com>, wrote: Hi Alexander, We at PyCon India are trying to from permanent workgroups just like Euro Python. I'm leading that effort and would like to learn more about how these things are managed at EuroPython. Here are some of the specific questions I have: Happy to help/share insights - How do you select people for each workgroup? We'll we try to find out who serious they are. E.g. many people want to join the program WG. So we try to find out if they are really willing to work. We did have problems with large workgroups in the past with only few people working. - What are the roles in each workgroup? We have one or two chairs in a WG, I'd say the chairs is kind of project manager. The chair person checks deadlines and tries to distribute the work load within the group. Most of the times the chairs is also a member of the EP board. - How do people interact and communicate in each workgroup? Are there any common guidelines followed by all workgroups? Yes, we try to use only few tools. Email and telegram for communication, Google docs/sheets and sometimes Trello. Yes, we try to use all the same tools for all WG to minimise set-up time. If there is a good reason a WG still can use a tool it favours/helps getting stuff done. - How will these workgroups coordinate with EuroPython Society and the organizers of the conference The board members are all in WS, mostly chairs even - so we have short communication ways and the chair have always a big picture what's going on in the conference organisation. - Will there be any interactions between different workgroups? if so how are they mananged? Of course they are - most of the times people just work on common stuff. We don't have any formal rules for inter-WG-communication. - How is the division of work/responsibility between EuroPython Society and organizers (chair, co-chair) of the conference? The board is basically a board of organisers. We don't have a conference chair - the closest would be the chair of EPS. Are there any other things that we should be worried about? If you think someone else at EuroPython might be able to help me better, please put me in touch with them. The main problems are: - finding reliable volunteers - someone just stops working (without telling the others) - timing and deadlines I hope this will help. Feel free to ping me if you have any more questions. --- Not that we need to follow this literally, but I guess these are good guidelines. What do you say? Anand
On Tue, Mar 6, 2018 at 10:51 PM, Anand Chitipothu <anandology@gmail.com> wrote:
On Thu, Mar 1, 2018 at 10:29 AM, Anand Chitipothu <anandology@gmail.com> wrote:
On Wed, Feb 28, 2018 at 11:46 AM, Sreekanth S Rameshaiah <sree@mahiti.org
wrote: [...]
This sounds interesting. I went through the link but could not get enough info about how these independent workgroups coordinate. How are these workgroups anchored together to make the event a success? How does EuroPython do this?
Wrote to someone I know at EuroPython asking for more details. I'll update once hear back.
I wrote to Alexader Hendorf at EuroPython asking for some inputs about EuroPython Workgroups and here is I received:
--- On 1. Mar 2018, 05:58 +0100, Anand Chitipothu <anandology@gmail.com>, wrote:
Hi Alexander,
We at PyCon India are trying to from permanent workgroups just like Euro Python. I'm leading that effort and would like to learn more about how these things are managed at EuroPython. Here are some of the specific questions I have:
Happy to help/share insights
- How do you select people for each workgroup?
We'll we try to find out who serious they are. E.g. many people want to join the program WG. So we try to find out if they are really willing to work. We did have problems with large workgroups in the past with only few people working.
Did they do anything specific to get over it? or let time take care of it?
- What are the roles in each workgroup?
We have one or two chairs in a WG, I'd say the chairs is kind of project manager. The chair person checks deadlines and tries to distribute the work load within the group. Most of the times the chairs is also a member of the EP board.
- How do people interact and communicate in each workgroup? Are there any common guidelines followed by all workgroups?
Yes, we try to use only few tools. Email and telegram for communication, Google docs/sheets and sometimes Trello. Yes, we try to use all the same tools for all WG to minimise set-up time. If there is a good reason a WG still can use a tool it favours/helps getting stuff done.
- How will these workgroups coordinate with EuroPython Society and the organizers of the conference
The board members are all in WS, mostly chairs even - so we have short communication ways and the chair have always a big picture what's going on in the conference organisation.
- Will there be any interactions between different workgroups? if so how are they mananged?
Of course they are - most of the times people just work on common stuff. We don't have any formal rules for inter-WG-communication.
- How is the division of work/responsibility between EuroPython Society and organizers (chair, co-chair) of the conference?
The board is basically a board of organisers. We don't have a conference chair - the closest would be the chair of EPS.
Are there any other things that we should be worried about? If you think someone else at EuroPython might be able to help me better, please put me in touch with them.
The main problems are: - finding reliable volunteers - someone just stops working (without telling the others) - timing and deadlines
I hope this will help. Feel free to ping me if you have any more questions.
---
Not that we need to follow this literally, but I guess these are good guidelines. What do you say?
Anand
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks, Bibhas Debnath http://bibhas.in
On Wed, Feb 28, 2018 at 11:26 AM, Anand Chitipothu <anandology@gmail.com> wrote:
Hello Everyone,
I would like to propose having permanent workgroups for PyCon India just like europython[1].
Think of something like sponsorships. We usually have people running the conference looking at sponsorships, which is usually focused on host city. We hardly keep contact with our past sponsors. Wouldn't it is nice to have a team of volunteers across all the major cities and coordinating?
The plan is to have one workgroup for each of talk selection, sponsorship, website etc. and people in the workgroup continue even if the location changes. This will make sure that the institutional knowledge is preserved and moving conference to a new place is not that hard and we don't end up reinventing everything again and again.
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
We can start with the following workgroups and create more as the need arises.
Progam WG - talk selection/voting, scheduling, session chairs, sprint/openspace/keynote/lightning talks, Python for young coders
Sponsors WG - sponsor contacts, sponsor logistics, room/booth assignment
Web WG - website management, issue tracking
Marketing Design WG - brochures, banners, flyers, t-shirts, lanyards, badges, panels, logo
Media WG - video recording, live streaming, uploads to YouTube
Did I miss any other important ones?
- Food - Network - Social media (can be clubbed with Media WG)
Please share you thoughts and feel to suggest if you have any alternative/better ideas.
[1]: https://www.europython-society.org/workgroups
Anand
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Anuvrat Parashar <http://anuvrat.in> http://anuvrat.in
On Wed, Feb 28 2018, Anand Chitipothu wrote: [...]
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
[...] I think this is a good idea. However, getting it off the ground will probably be easier after one (more) edition of the conference takes place. The people who were involved with a certain area will gel and organically become a working group. -- Cordially, Noufal http://nibrahim.net.in
On Thu, Mar 1, 2018 at 11:37 PM, Noufal Ibrahim KV <noufal@nibrahim.net.in> wrote:
On Wed, Feb 28 2018, Anand Chitipothu wrote:
[...]
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
[...]
I think this is a good idea. However, getting it off the ground will probably be easier after one (more) edition of the conference takes place. The people who were involved with a certain area will gel and organically become a working group.
That would have been the case if all the volunteers are from the same city, meet physically once in a while. Since that is not the case, I think it is important to have small focused groups. Anand
Hi, On Wed, Feb 28, 2018 at 11:26 AM, Anand Chitipothu <anandology@gmail.com> wrote:
Hello Everyone,
I would like to propose having permanent workgroups for PyCon India just like europython[1].
Think of something like sponsorships. We usually have people running the conference looking at sponsorships, which is usually focused on host city. We hardly keep contact with our past sponsors. Wouldn't it is nice to have a team of volunteers across all the major cities and coordinating?
The plan is to have one workgroup for each of talk selection, sponsorship, website etc. and people in the workgroup continue even if the location changes. This will make sure that the institutional knowledge is preserved and moving conference to a new place is not that hard and we don't end up reinventing everything again and again.
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
We can start with the following workgroups and create more as the need arises.
Progam WG - talk selection/voting, scheduling, session chairs, sprint/openspace/keynote/lightning talks, Python for young coders
Sponsors WG - sponsor contacts, sponsor logistics, room/booth assignment
Web WG - website management, issue tracking
Marketing Design WG - brochures, banners, flyers, t-shirts, lanyards, badges, panels, logo
Media WG - video recording, live streaming, uploads to YouTube
I have volunteered to the roles mentioned in Web and Marketing/Design WG for several years previously and can help with it. I can also help with Program and Media WG as well as I have experience with them too. And I stay in Bangalore. So that helps.
Did I miss any other important ones?
Please share you thoughts and feel to suggest if you have any alternative/better ideas.
[1]: https://www.europython-society.org/workgroups
Anand
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks, Bibhas Debnath http://bibhas.in
I have volunteered to the roles mentioned in Web and Marketing/Design WG for several years previously and can help with it.
I can also help with Program and Media WG as well as I have experience with them too.
And I stay in Bangalore. So that helps.
Need a chair i suggest you take that position in interim before someone else steps in ,also need more names from Bengaluru , yes we need to relook all the logistics and be realistic than think with grand plans lets start from scratch like Venue etc... thanks -Satya
On 08-Mar-2018, at 12:31 PM, satyakam goswami <satyaakam@gmail.com> wrote:
I have volunteered to the roles mentioned in Web and Marketing/Design WG for several years previously and can help with it.
I can also help with Program and Media WG as well as I have experience with them too.
And I stay in Bangalore. So that helps.
Need a chair i suggest you take that position in interim before someone else steps in ,also need more names from Bengaluru , yes we need to relook all the logistics and be realistic than think with grand plans lets start from scratch like Venue etc…
I will be able to help with local logistics, venue, sponsorship etc. Sree
thanks -Satya
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
Sreekanth S Rameshaiah Executive Director Mahiti +91-98455-12611 http://mahiti.org
i am in bengaluru and can help anyway i can On Thu, 8 Mar 2018 at 12:34 PM, Sreekanth S Rameshaiah <sree@mahiti.org> wrote:
On 08-Mar-2018, at 12:31 PM, satyakam goswami <satyaakam@gmail.com> wrote:
I have volunteered to the roles mentioned in Web and Marketing/Design WG
for several years previously and can help with it.
I can also help with Program and Media WG as well as I have experience with them too.
And I stay in Bangalore. So that helps.
Need a chair i suggest you take that position in interim before someone else steps in ,also need more names from Bengaluru , yes we need to relook all the logistics and be realistic than think with grand plans lets start from scratch like Venue etc…
I will be able to help with local logistics, venue, sponsorship etc. Sree
thanks -Satya
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
Sreekanth S Rameshaiah Executive Director Mahiti +91-98455-12611 http://mahiti.org
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks Joinal Ahmed Assam University Silchar
Hi, I can help with Web WG and Program WG. And, I reside in Bangalore. Kind regards, Soundharya, www.soundharyaam.com On Thu, Mar 8, 2018 at 12:36 PM, JOINAL AHMED <joinalahmed@gmail.com> wrote:
i am in bengaluru and can help anyway i can
On Thu, 8 Mar 2018 at 12:34 PM, Sreekanth S Rameshaiah <sree@mahiti.org> wrote:
On 08-Mar-2018, at 12:31 PM, satyakam goswami <satyaakam@gmail.com> wrote:
I have volunteered to the roles mentioned in Web and Marketing/Design WG for several years previously and can help with it.
I can also help with Program and Media WG as well as I have experience with them too.
And I stay in Bangalore. So that helps.
Need a chair i suggest you take that position in interim before someone else steps in ,also need more names from Bengaluru , yes we need to relook all the logistics and be realistic than think with grand plans lets start from scratch like Venue etc…
I will be able to help with local logistics, venue, sponsorship etc. Sree
thanks -Satya
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
Sreekanth S Rameshaiah Executive Director Mahiti +91-98455-12611 http://mahiti.org
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks Joinal Ahmed Assam University Silchar
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
Another Bengaluru resident and volunteer at previous PyCons (*and also been part of multiple event organizing teams over the years*). Can be a part of Program WG/Web WG/Marketing WG On Thu, Mar 8, 2018 at 12:47 PM, Soundharya AM < soundharyabharatiya@gmail.com> wrote:
Hi,
I can help with Web WG and Program WG. And, I reside in Bangalore.
Kind regards, Soundharya, www.soundharyaam.com
On Thu, Mar 8, 2018 at 12:36 PM, JOINAL AHMED <joinalahmed@gmail.com> wrote:
i am in bengaluru and can help anyway i can
On Thu, 8 Mar 2018 at 12:34 PM, Sreekanth S Rameshaiah <sree@mahiti.org> wrote:
On 08-Mar-2018, at 12:31 PM, satyakam goswami <satyaakam@gmail.com>
wrote:
I have volunteered to the roles mentioned in Web and Marketing/Design
WG
for several years previously and can help with it.
I can also help with Program and Media WG as well as I have experience with them too.
And I stay in Bangalore. So that helps.
Need a chair i suggest you take that position in interim before someone else steps in ,also need more names from Bengaluru , yes we need to relook all the logistics and be realistic than think with grand plans lets start from scratch like Venue etc…
I will be able to help with local logistics, venue, sponsorship etc. Sree
thanks -Satya
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
Sreekanth S Rameshaiah Executive Director Mahiti +91-98455-12611 http://mahiti.org
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks Joinal Ahmed Assam University Silchar
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
I will be able to help with local logistics, venue, sponsorship etc.
Cool Lets start looking into Sponsorship deck and Venue , do you have any idea who was the access to sponsorship doc which is presently hosted on website ? -Satya Satyaakam.net <http://satyaakam.net/> | fossevents.in | ** For all official purposes use my name as Satyakam Goswami **
On Thu, Mar 8, 2018 at 3:29 PM, satyakam goswami <satyaakam@gmail.com> wrote:
I will be able to help with local logistics, venue, sponsorship etc.
Cool Lets start looking into Sponsorship deck and Venue , do you have any idea who was the access to sponsorship doc which is presently hosted on website ?
The last update on sponsorship is here https://mail.python.org/pipermail/inpycon/2018-January/011769.html
-Satya Satyaakam.net <http://satyaakam.net/> | fossevents.in | ** For all official purposes use my name as Satyakam Goswami **
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks, Bibhas Debnath http://bibhas.in
The last update on sponsorship is here https://mail.python.org/ pipermail/inpycon/2018-January/011769.html
Sorry if i was not clear i was referring to the sponsorship doc -Satya Satyaakam.net <http://satyaakam.net/> | fossevents.in | ** For all official purposes use my name as Satyakam Goswami **
On Wed, Feb 28, 2018 at 11:26 AM, Anand Chitipothu <anandology@gmail.com> wrote:
Hello Everyone,
I would like to propose having permanent workgroups for PyCon India just like europython[1].
Think of something like sponsorships. We usually have people running the conference looking at sponsorships, which is usually focused on host city. We hardly keep contact with our past sponsors. Wouldn't it is nice to have a team of volunteers across all the major cities and coordinating?
The plan is to have one workgroup for each of talk selection, sponsorship, website etc. and people in the workgroup continue even if the location changes. This will make sure that the institutional knowledge is preserved and moving conference to a new place is not that hard and we don't end up reinventing everything again and again.
Each workgroup will more more or less independently, coordinating with the conference team. Volunteers can join one or more workgroups of their interest.
We can start with the following workgroups and create more as the need arises.
Progam WG - talk selection/voting, scheduling, session chairs, sprint/openspace/keynote/lightning talks, Python for young coders
Sponsors WG - sponsor contacts, sponsor logistics, room/booth assignment
Web WG - website management, issue tracking
Marketing Design WG - brochures, banners, flyers, t-shirts, lanyards, badges, panels, logo
Media WG - video recording, live streaming, uploads to YouTube
Did I miss any other important ones?
We need to fit Production and logistics somewhere in there. Venue, food and network connectivity. And as we've booked a large venue and targeting a large number of attendees, food and network needs some good amount of work. I've mentioned whatever I could think of here[1], with relates to the lines of workgroups as well. [1]: https://mail.python.org/pipermail/inpycon/2018-February/011791.html
Please share you thoughts and feel to suggest if you have any alternative/better ideas.
[1]: https://www.europython-society.org/workgroups
Anand
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks, Bibhas Debnath http://bibhas.in
We need to fit Production and logistics somewhere in there. Venue, food and network connectivity.
And as we've booked a large venue and targeting a large number of attendees, food and network needs some good amount of work.
All that will come later , The venue needs to be re looked lets start from scratch . -Saty
On Thu, Mar 8, 2018 at 12:27 PM, satyakam goswami <satyaakam@gmail.com> wrote:
We need to fit Production and logistics somewhere in there. Venue, food
and network connectivity.
And as we've booked a large venue and targeting a large number of attendees, food and network needs some good amount of work.
All that will come later , The venue needs to be re looked lets start from scratch .
Sure. But we already paid some amount to the venue I think.
-Saty
_______________________________________________ Inpycon mailing list Inpycon@python.org https://mail.python.org/mailman/listinfo/inpycon
-- Thanks, Bibhas Debnath http://bibhas.in
participants (10)
-
Anand Chitipothu -
Anuvrat Parashar -
Bibhas Ch Debnath -
Jaidev Deshpande -
JOINAL AHMED -
Navin Pai -
Noufal Ibrahim KV -
satyakam goswami -
Soundharya AM -
Sreekanth S Rameshaiah