Hi Gulnar,

I do have a question about how to import schedule data from a file. The
template CSV shows a column for "Schedule Track" but it looks like it's
just for one track. In the web interface I'm able to add a schedule item
to multiple tracks. What's the format to use in a CSV file to link a row
to multiple tracks? Thanks!

Sorry, forgot to include the Guidebook Zendesk email in my previous
reply! See below :)

----- Original message -----

From: Felix Crux <felixc@felixcrux.com>

To: pycon-mobile-guide@python.org

Subject: Re: [Pycon-mobile-guide] [Guidebook] Update: Intro to Guide Building Team (PyCon)
Date: Sun, 02 Apr 2017 18:29:59 -0400

Hi all,

Thanks for the intro and the templates! I've gotten started on a few
parts of the guide this weekend. Here's what I've done so far:
- Update links, graphics, names, etc. to reflect PyCon 2017
instead of 2016.
- Set up sidebar menu sections and icons.

- Deleted old speakers, sponsors, etc.

- Got a good chunk of automation in place based on the templates Gulnaar
provided. I've uploaded *all the **speakers and sponsors*, and can
easily regenerate the entire list as it changes.

Here's what I'll be doing next:

- Getting the *schedule* import automated as well. Not expecting much
difficulty, based on the previously completed work.
- Getting *links/connections* automated (e.g. speakers to their talks).
This is new/different work but it shouldn't be hard.
- Importing *sponsor logos*. This is a little trickier because the
exported data doesn't link the files to their sponsors, but I'm
hopeful that some simple heuristics for matching by name should make
this automatable as well, meaning the entire sponsor list can be
deleted and rebuilt as needed without manual intervention.
- Getting "special pages" imported, such as the Code of Conduct. This
is very little work, just have to check the code from last year
still works.

*Ewa*, what I need from you:

- Are we in the same section of the venue as last year, and can we
therefore use the same venue map? If not, we'll need a new one.
- Has the YouTube channel for video uploads been set up? We'll want to
link to that instead of the 2016 version.
- What is the plan for Open Spaces? Blank data for them seems to be
showing up in the export, suggesting it'll be possible to register and
schedule them... but they're all empty for now.
- Similarly for Startup Row. Have the selected startups been announced?
I don't know where to get the list from.
- All the GitHub issue links I sent you earlier are still valid for this
year. However, like last year, they're not *critical*, just nice to
have extras, like showing speaker photos.

And finally, some parts I'm unsure about and which might require
manual work:
- Special events, such as the charity run. These aren't currently
showing up in the schedule, but there are few enough that they can be
updated by hand. The only risk is that if we do that, we have to be
very careful when updating the rest of the schedule automatically so
as to not overwrite them!
- Plenary sessions. These should be treated as regular events in the
schedule, but they're not in the data export.
- Likewise keynote speakers. Might just have to manually add them
as speakers.
- Any other extra guide entries, like last year's car service
discount coupon.

More info to come, likely next weekend!

Cheers,

Felix

Great - talk to you then!

Best regards,

Ewa
Director of Operations
Python Software Foundation
Cell: 415-319-5237

Thanks for the breakdown, Gulnaar!

In that case, just me on the call from our side. I will send a recap to the rest of the PyCon team after our call.

I am available Friday from 8am to 4pm CT.

Best regards,

Ewa
Director of Operations
Python Software Foundation
Cell: 415-319-5237

Hi,

There are a couple of us that will be working on the guide. Is the phone call just for general functionality of the Guidebook app? If so, I can just take the call and send minutes to Felix. If it is more specific & detailed call agenda, I would like Felix on the call as well.

Let me know and from there we can work on setting up a day/time.

Best regards,

Ewa
Director of Operations
Python Software Foundation
Cell: 415-319-5237

Hi Ewa,

I would like to introduce you to our awesome guide building team! They are the experts that will handle the data entry for you, and will work to create an easy to use guide on the Guidebook platform. I have shared your event information with the customer success team, and someone will be contacting you within one business day to get started on your guide (Team - please note the PST timezone). Good luck!

Best,

Katie

--
Katie Herrgesell
Sr. Corporate Account Manager
Office: 650.319.7233 ext 126
Mobile: 216.570.0531
www.guidebook.com