Thank you, Anna!
Here is a light edit for you to consider — the main tweak that I made was to change the idea of the “open spaces headquarters” to the official name “Open Spaces Committee” so that they realize who, exactly, on the conference Staff web page you correspond to. :)
Oh, and I also mentioned up front that the meeting rooms are free, so that they realize they don't have to pay.
How are you going to make sure it only goes to people attending PyCon, and not people who are skipping this year, or who missed the deadline and are sad?
Thanks again, everyone! It's so much fun to have a whole committee excited about Open Spaces this year. :)
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Hello [insert name],
It’s only a few more weeks until PyCon 2016 in Portland, Oregon! We on the Open Spaces Committee are getting really excited. We noticed that you are involved in a Python project that PyCon attendees might be interested in — and we wanted to get you thinking about hosting an open space at PyCon this year.
Open spaces are little one-hour meetups during the three main conference days, held in free meeting rooms that PyCon provides. People come together and talk about their favorite topics and ideas, or enjoy activities like yoga, painting their nails, and playing board games. Any topic that two or more attendees are interested in, or any activity that more than two people would like to do, is a great candidate for an open space.
You may ask: what’s so awesome about the open spaces? They offer groups the ability to self-gather, self-define, and self-organize in a way that often doesn’t happen anywhere else at PyCon.
The first opportunity to reserve an open space slot will be during the PyCon opening reception. For more information regarding the open spaces, please see this [blog post](insert link to Anna’s blog post).
We look forward to a great PyCon US 2016 and to many great open spaces!
Anna Ossowski, Kinga Kieczkowska, & Hobson Lane
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