Re: [Pycon-openspaces] PyCon Open Spaces Game Plan

Hey all, I just checked the emails to make sure we responded to all the recent ones and we did! Thanks Katia and Haley for handling those. Anna and Haley: I agree that every 30 minutes might be too ambitious this year. I agree that updating every 60-120 minutes is probably fine (especially for the first year we're doing this). What do you all think of me asking others if they'd be up for helping out as well and giving a few other trusted folks access via their GitHub accounts? Any objections to that? On Wed, Apr 24, 2019 at 5:04 PM Anna Ossowski wrote:

Hi Trey,

Thanks for putting together the doc! Looks great!

I think taking a pic every 30 minutes might be a bit much and I don’t think it would be manageable. Every 1-2 hours should be fine. We could add a sentence to the website setting clear expectations of how often we will update the picture.

My availability will be limited as I will be staffing the Elastic booth, organizing the mental health Open Space, and participating in other events.

Thank you! Anna

—— You are appreciated. You are enough. You matter. You are not alone.

On Apr 24, 2019, at 7:00 PM, Trey Hunner wrote:

Alright I've started a document that I'd like you all to review and discuss

https://docs.google.com/document/d/1BK86UbPu5wnXsaATUpOeqI1-hC_4Dh8pfMQytyaH...

*On picture quality*

Picture quality seems like it might be shaky (see the many examples of pictures folks have taken in the past, which are often hard to read because the text is so small/fuzzy in photos).

We could try to compensate for this by encouraging large dark letters and reminding people to write legibly so that people can read what they've written from afar.

*On scheduling pictures*

I'd love to have a picture taken every 30 minutes if possible. Thoughts on how reasonable/necessary that seems?

What is your availability like during PyCon? Will you be able to take pictures of the board on-site and, if so, how often? I figure I should be able to take a picture every 120 minutes approximately, since I don't plan to be in talks and open spaces for more than about 2 blocks of time in a row.

Taking a picture every 2 hours is a bit of a scheduling issue potentially. If we got 1-3 more trusted volunteers for this task, would could instead shoot for each person taking a picture every 3 hours. I suppose technically we could even recruit random people as volunteers, if they wanted to email one of us a picture if they see an upload of one is needed.

On Tue, Apr 23, 2019 at 8:28 AM Anna Ossowski wrote:

...

Thanks so much for the help! You are awesome :)

—— You are appreciated. You are enough. You matter. You are not alone.

On Apr 23, 2019, at 4:14 PM, Trey Hunner wrote:

Hi Anna,

I'll put together a game plan and run it by you all via email tomorrow. It'll be in the form of a Google Doc.

Thanks for the nudge!

On Tue, Apr 23, 2019 at 6:17 AM Anna Ossowski < annabell.ossowski@gmail.com> wrote:

...

Hi Trey,

PyCon is fast approaching so I thought it would be good to come up with a general game plan for everyone. Would you be able to send some instructions to the team with regards to monitoring the Open Spaces board and uploading the images to the website? How often should we take a picture? How do we split it up? Anything else we need to know?

Thanks so much :) Anna

—— You are appreciated. You are enough. You matter. You are not alone.

-- Trey Hunner Truthful Technology, LLC https://truthful.technology/

-- Trey Hunner Truthful Technology, LLC https://truthful.technology/

-- Trey Hunner Truthful Technology, LLC https://truthful.technology