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Am 20.01.2016 um 05:14 schrieb Anna Ossowski :

That is a great idea to encourage Open Space hosts to put their Twitter handle on the card and tweet about the Open Spaces themselves maybe with the hashtag #pyconopenspaces so those interested in attending the Open Spaces can easily find these tweets. The hashtag could easily be promoted via the official @pycon account.

I appreciate all your ideas and I’m willing to explore more of them next year. Since this is my first time as Open Spaces chair and our first time working together as a team I just think it’s a good idea to improve things but still keep them simple so we can all get a feel of what this work is like, how time consuming it is beforehand and onsite, and how we work together as a team. So I see this year as an experiment or prototype and next year I’d love to work on even more improvements :) This also means that just because we won’t do something this year, we can’t try it next year so I’d highly like to encourage both you and Kinga to keep adding your ideas to our Trello board.

Please do know though that I hear and appreciate all your thoughts and ideas, Hobson :) Anna

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Am 20.01.2016 um 04:56 schrieb Hobson Lane mailto:hobsonlane@gmail.com>:

I think the tweeting would be much more manageable than you are imagining. But I'm sure your 2-board approach will be perfectly adequate. Maybe we can brainstorm other ways to help improve buy-in and attendance at open spaces without being too much work for anyone. Perhaps helping hosts tweet a survey and/or announcement from their own account? An open space proposal card could include a place for a twitter account name so that attendees can follow specific open-spaces that they're interested. If I think of any other ideas I'll share. Look forward to hearing yours as well.

--Hobson (503) 974-6274 gh https://github.com/hobson/ twtr https://twitter.com/hobsonlane li https://www.linkedin.com/in/hobsonlane g+ http://plus.google.com/+HobsonLane/ so http://stackoverflow.com/users/623735/hobs On Tue, Jan 19, 2016 at 7:44 PM, Anna Ossowski mailto:ossanna16@gmx.de> wrote: Hey Hobson,

Thanks for sharing your thoughts on this.

I like the idea but I still have my doubts whether this approach is feasible for us. I’ve been to PyCon and other conferences. I don’t constantly check Twitter during the conference on purpose because it simply overwhelms me to attend talks, chat to people, and monitor what’s going on on social media at the same time. If I would get several notifications every 2 hours about Open Spaces happening I would probably be even more overwhelmed or even annoyed at some point. Also I don’t know about other people, but I personally plan my day ahead and very rarely decide to attend talks or Open Spaces spontaneously. Also I still believe the tweet approach would be a stress factor for our little team.

The two board system has the advantage of being simple, yet it gives people a good overview. Last year I personally just took a picture of the board to remember which Open Spaces I wanted to attend. If we think that a notification system is absolutely necessary I would take a different approach and integrate it into the app PyCon uses which lets people see all talks/tutorials/etc. and save them to their own personal event calendar (forgot what the name of that app is). On Monday evening for example we could then go ahead and feed the app with all Open Spaces for Tuesday, which would give people time to plan the Open Spaces into their schedule for the next day. The app also has the ability to let you schedule your own reminders if you wish to be reminded of events, and it is fairly easy to update the app in case of schedule changes, which might get confusing on Twitter.

Thank you! Anna

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Am 20.01.2016 um 02:50 schrieb Hobson Lane mailto:hobsonlane@gmail.com>:

I agree Anna. Composing thoughtful, timely tweets and replies would certainly be a big effort. That's way too much.

But what about just checking the board once every 2 hours and buffering (in tweetdeck) a generic reminder tweet before each openspace? That would be a big help to attendees and open space hosts. All that's required of us is that one of us check the board every 2 hours and make sure the next two hours are reflected in the tweets on tweetdeck. If we rotated board duty we'd only have to check it once in the morning and once in the afternoon each. If a card goes up on the board within a couple hours or so before a new open space is scheduled, I don't think the host or attendees should expect a reminder tweet to go out.

Your two-board idea is an interesting one, but a two-hour "sliding window" might do much more to help smooth things out.

--Hobson (503) 974-6274 tel:%28503%29%20974-6274 gh https://github.com/hobson/ twtr https://twitter.com/hobsonlane li https://www.linkedin.com/in/hobsonlane g+ http://plus.google.com/+HobsonLane/ so http://stackoverflow.com/users/623735/hobs On Tue, Jan 19, 2016 at 3:48 PM, Anna Ossowski mailto:ossanna16@gmx.de> wrote: Hello everyone!

I put a little more thought into the idea we discussed yesterday about tweeting about the Open Spaces to remind people of when which Open Space is happening, and wanted to share my thoughts with you. I love the idea of having a @pycon_events Twitter account and tweeting out reminders about the Open Spaces shortly before they start. I believe this could lead to higher attendance of the Open Spaces since checking the board a few times a day can be a hassle for attendees, especially since PyCon is a pretty busy event. What I do feel a worried and stressed about though is the amount of tweets I/we would have to create, schedule, get out and maybe respond to several times a day. I do social media as part of my my job and other projects like PyLadies Remote and it can be extremely stressful if you want to do it well. I personally am a little worried about not being able to keep up with it well for the Open Spaces especially since there would be some time pressure.

I was therefore pondering the idea of having two boards up for sign up: Let’s say on the first day people can sign up for the first and second day, on the second day people can sign up for the second and third day and so on. Some conferences also have people sign up online for the first day (which I personally don’t think is such a great idea but we could certainly discuss it) but if we had two boards up for two days everyday this would make it easier for people to plan and integrate the Open Spaces into their personal PyCon schedule, plus it might also make it a little easier for us because we could plan ahead.

The Twitter idea is surely a great one but we’re only a small team of volunteers and I think we don’t want to run around and be stressed about getting the right tweets out at the right time all day but also enjoy PyCon so I’m not sure if this is feasible for us :) I would therefore suggest to try out having two sign up boards this year and see how it goes. We can always improve things for the future.

I would love to hear your thoughts! Anna _______________________________________________ Pycon-openspaces mailing list Pycon-openspaces@python.org mailto:Pycon-openspaces@python.org https://mail.python.org/mailman/listinfo/pycon-openspaces https://mail.python.org/mailman/listinfo/pycon-openspaces