Mailman 3 May 2016 - Pycon-volunteers

Emails sent to Reg, Swag setup and tutorials
by Ewa Jodlowska 20 May '16

20 May '16

Hi all, I just cc'ed the group in on all the emails I sent. The volunteers were bcc'ed. We still need to send something to the session staff, swag distribution team, and the green room team. I will try to get to those by EOB Monday. Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Registration Desk
by Ewa Jodlowska 20 May '16

20 May '16

Dear volunteers, We are a little more than one week away from PyCon! You are receiving this message because you have signed up to help check people in at the registration desk. - Where: The registration desk will be located on the 1st level in the Oregon Convention Center. It will be setup right outside of Exhibit Hall A. Please see this floor plan to get an orientation of where it will be (the star shape designates the area): https://www.dropbox.com/s/58y8b7i8ix2emt5/reg.pdf?dl=0 - When: Your scheduled times and days are listed here: bit.ly/PyCon-2016-Registration-Volunteer - Who: Our managers at registration are Jackie and Chad. When you arrive go see either of them so they can train you. The training is super quick and involves scanning barcodes and using an iPad. If you are signed up for a morning time slot, it will be busy and it will require a lot of standing. If an attendee asks you a question you cannot answer, ask Jackie for advice. *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Registration Desk
by Ewa Jodlowska 20 May '16

20 May '16

Dear volunteers, We are a little more than one week away from PyCon! You are receiving this message because you have signed up to help check people in at the registration desk. - Where: The registration desk will be located on the 1st level in the Oregon Convention Center. It will be setup right outside of Exhibit Hall A. Please see this floor plan to get an orientation of where it will be (the star shape designates the area): https://www.dropbox.com/s/58y8b7i8ix2emt5/reg.pdf?dl=0 - When: Your scheduled times and days are listed here: bit.ly/PyCon-2016-Registration-Volunteer - Who: Our managers at registration are Jackie and Chad. When you arrive go see either of them so they can train you. The training is super quick and involves scanning barcodes and using an iPad. If you are signed up for a morning time slot, it will be busy and it will require a lot of standing. If an attendee asks you a question you cannot answer, ask Jackie for advice. *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Registration Desk
by Ewa Jodlowska 20 May '16

20 May '16

Dear volunteers, We are a little more than one week away from PyCon! You are receiving this message because you have signed up to help check people in at the registration desk. - Where: The registration desk will be located on the 1st level in the Oregon Convention Center. It will be setup right outside of Exhibit Hall A. Please see this floor plan to get an orientation of where it will be (the star shape designates the area): https://www.dropbox.com/s/58y8b7i8ix2emt5/reg.pdf?dl=0 - When: Your scheduled times and days are listed here: bit.ly/PyCon-2016-Registration-Volunteer - Who: Our managers at registration are Jackie and Chad. When you arrive go see either of them so they can train you. The training is super quick and involves scanning barcodes and using an iPad. If you are signed up for a morning time slot, it will be busy and it will require a lot of standing. If an attendee asks you a question you cannot answer, ask Jackie for advice. *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Registration Desk
by Ewa Jodlowska 20 May '16

20 May '16

Dear volunteers, We are a little more than one week away from PyCon! You are receiving this message because you have signed up to help check people in at the registration desk. - Where: The registration desk will be located on the 1st level in the Oregon Convention Center. It will be setup right outside of Exhibit Hall A. Please see this floor plan to get an orientation of where it will be (the star shape designates the area): https://www.dropbox.com/s/58y8b7i8ix2emt5/reg.pdf?dl=0 - When: Your scheduled times and days are listed here: bit.ly/PyCon-2016-Registration-Volunteer - Who: Our managers at registration are Jackie and Chad. When you arrive go see either of them so they can train you. The training is super quick and involves scanning barcodes and using an iPad. If you are signed up for a morning time slot, it will be busy and it will require a lot of standing. If an attendee asks you a question you cannot answer, ask Jackie for advice. *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Registration Desk
by Ewa Jodlowska 20 May '16

20 May '16

Dear volunteers, We are a little more than one week away from PyCon! You are receiving this message because you have signed up to help check people in at the registration desk. - Where: The registration desk will be located on the 1st level in the Oregon Convention Center. It will be setup right outside of Exhibit Hall A. Please see this floor plan to get an orientation of where it will be (the star shape designates the area): https://www.dropbox.com/s/58y8b7i8ix2emt5/reg.pdf?dl=0 - When: Your scheduled times and days are listed here: bit.ly/PyCon-2016-Registration-Volunteer - Who: Our managers at registration are Jackie and Chad. When you arrive go see either of them so they can train you. The training is super quick and involves scanning barcodes and using an iPad. If you are signed up for a morning time slot, it will be busy and it will require a lot of standing. If an attendee asks you a question you cannot answer, ask Jackie for advice. *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Swag Stuffing Setup
by Ewa Jodlowska 20 May '16

20 May '16

Dear volunteers, We are a little more than one week away from PyCon! You are receiving this message because you have signed up to help setup the swag bag stuffing area. This will take place in the Oregon Convention Center in Exhibit Hall AB. Attached is a floor plan of where in the hall the swag bag stuffing will take place. - When: May 29 11am to 3pm - Where: exhibit hall AB, see floor plan - Who: each of you signed up for a different shift via bit.ly/PyCon-2016-Setup-Volunteer - Food: we will be supplying a quick lunch at around 11:30 (pizza and refreshments) *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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PyCon 2016 Volunteering - Tutorial Host
by Ewa Jodlowska 20 May '16

20 May '16

Dear Volunteer - We are 8 days away from the start of the PyCon 2016 tutorials. You are receiving this message because you have signed up to volunteer as a tutorial host on either May 28th and/or May 29th. Below is a list of quick instructions for the day of: - one hour to thirty minutes before the tutorial begins, go to C125 (staff office) to pick up a roster for the class you signed up for (we will have a master list in the room as well). The earlier the better because attendees tend to go into their tutorial rooms pretty early. If you arrive at your tutorial and there are people sitting, please ask to see their badge so you can check them off the list. - if you signed up to be a "far greeter": your role is to help people find their tutorial room. - if you signed up to a "near greeter": your role is to check people in against the list received from C125.* If there is only one volunteer per tutorial, please take the role of checking people in. *Once you have checked in the attendees, please leave the tutorial and bring the check in sheet back to room C125. - if the tutorial runs into any issues with AV, there is an AV staffer located in each room, please bring the situation to them. Other questions you may get: - "Can we get more power?" The answer is "no - what we ordered is all we could afford, please share what is available" - "When is break and when is lunch?" Breaks are in the lobby at 10:15am and 3pm. Lunch is in the Oregon Ballroom at 12:20pm. - if there are any issues outside of the above or an emergency please call Ewa 415 319 5237 or go to room C125. If it is a serious medical emergency, please call 911 first. - if you signed up to be a lunch host, please come to the Oregon Ballroom 10 minutes before lunch. The main task is to make sure people have a badge. If they do not have a badge, they should not be allowed to enter the lunch room. - PyCon's code of conduct is available here: https://us.pycon.org/2016/about/code-of-conduct/. It also includes procedural instructions. *If you have any questions before the conference, please email us at pycon-volunteers(a)python.org <pycon-volunteers(a)python.org>. (please do not email me directly as I will be traveling and working onsite soon).* **Please note that the Oregon Convention Center requires us to use their own badge checkers in the area, but they only make sure people are wearing a badge and will not check names off a list. Most importantly: Thank you so much for volunteering at PyCon. The time you put in helps our attendees have a great experience at the conference. We truly appreciate you taking the time to make PyCon 2016 the best PyCon yet! Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237

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Re: [Pycon-volunteers] question for tutorial volunteering....
by Betsy Waliszewski 18 May '16

18 May '16

Hi Nicole, I've included the team managing the volunteers so that they can answer your specific questions. Best, Betsy On Wed, May 18, 2016 at 2:59 AM, <nicole(a)dmeetm.com> wrote: > Hi Betsy, > > I have a few questione about the volunteers for tutorials : > > 1. what does this means : "1ea far" in this sentence : - We could use 2 > greeters per tutorial (there are 9 tutorial rooms - 1ea far & near to > room), but you can multi-task. > > 2. As volunteer can i stay in the room after i greeted everyone and made > sure that everthing is ok, to listen to the tutorial? Not participate just > be there and listen... > > 3. Could I register for a tutorial with the discount on the same day? If > for example someone don't show up? > > > I was sadly too late to register for the tutorial that really interested > me as a beginner :( > What happened right? We launch just at the end of February a project and i > have been so focus on it that i forgot all the rest until Anton reminded me > and it was too late, so at least i can help by volunteering as we will be > there... > > Thanks, > > Nicole > > > We will be providing you with a check for the USD amount indicated in your > grant email. > Please come to one of the following sessions in front of rooms C125-C126: > > Sunday, May 29th, 15:00 > > On 2016-03-16 17:40, Betsy Waliszewski wrote: > >> You could always sign up as a volunteer: >> https://us.pycon.org/2016/about/volunteers/ [3] >> >> Betsy >> >> On Wed, Mar 16, 2016 at 9:27 AM, <nicole(a)dmeetm.com> wrote: >> >> Hey Betsy, >>> >>> I am sure that as a beginner there are some talks that will be too >>> much for me. >>> So i could help out a bit if necessary, just let me know ;) >>> >>> Nicole >>> >>> ` >>> >>> On 2016-03-16 17:22, Betsy Waliszewski wrote: >>> >>> I'll be running around like a crazy person, I'm sure. I'll find you >>> somehow! >>> >>> Betsy >>> >>> On Wed, Mar 16, 2016 at 8:34 AM, <nicole(a)dmeetm.com> wrote: >>> >>> Me too! >>> >>> Here is my picture ;) There will be a meeting point ? >>> >>> Regards, >>> >>> Nicole >>> >>> On 2016-03-15 17:16, Betsy Waliszewski wrote: >>> Hi Nicole, >>> >>> Looking forward to meeting you in Portland! >>> >>> Cheers, >>> >>> Betsy >>> >>> On Tue, Mar 15, 2016 at 2:36 AM, <nicole(a)dmeetm.com> wrote: >>> >>> Message regarding Nicole Verhagen's financial aid application. >>> >>> Submitted: March 15, 2016, 5:36 a.m. >>> Link: http://us.pycon.org/2016/finaid/review/details/1007/ [1] [1] >>> [1] >>> >>> Hi Reviewers, >>> >>> Thank you so much for your generosity, it boost me even more to be >>> part of this amazing community! >>> I can't wait to be there, i am going to book my ticket asap. >>> Thank you again. >>> >>> _______________________________________________ >>> pycon-aid mailing list >>> pycon-aid(a)python.org >>> https://mail.python.org/mailman/listinfo/pycon-aid [2] [2] [2] >>> >>> -- >>> >>> Betsy Waliszewski >>> Python Software Foundation >>> Event Coordinator / Administrator >>> @betswaliszewski >>> >>> Links: >>> ------ >>> [1] http://us.pycon.org/2016/finaid/review/details/1007/ [1] [1] >>> [2] https://mail.python.org/mailman/listinfo/pycon-aid [2] [2] >>> >>> -- >>> >>> Betsy Waliszewski >>> Python Software Foundation >>> Event Coordinator / Administrator >>> @betswaliszewski >>> >>> Links: >>> ------ >>> [1] http://us.pycon.org/2016/finaid/review/details/1007/ [1] >>> [2] https://mail.python.org/mailman/listinfo/pycon-aid [2] >>> >> >> -- >> >> Betsy Waliszewski >> Python Software Foundation >> Event Coordinator / Administrator >> @betswaliszewski >> >> Links: >> ------ >> [1] http://us.pycon.org/2016/finaid/review/details/1007/ >> [2] https://mail.python.org/mailman/listinfo/pycon-aid >> [3] https://us.pycon.org/2016/about/volunteers/ >> > > -- Betsy Waliszewski Python Software Foundation Event Coordinator / Administrator @betswaliszewski

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Fwd: PyCon 2016 - Important Information
by Ewa Jodlowska 18 May '16

18 May '16

Hi Ruben and volunteer team, I would like a process set in place for those that sign up to help tutorials. So far I have: - at 8:00am, go to C125 (staff office) to pick up a roster for the class - go to the tutorial room and check people in against the roster - if the tutorial runs into any issues with AV, there is an AV staffer located in each room, please bring the situation to them. - if there are any issues outside of AV before the tutorial begins, please call Ewa 415 319 5237 There is no green room during the tutorial days so I am not sure what the below person is referring to. Overall, I need a process nailed down so I can email them these instructions before the conference and also inform registration so they know what to say when asked. Please let me know by tomorrow how you would like me to proceed. Best regards, Ewa Director of Operations Python Software Foundation Cell: 415-319-5237 ---------- Forwarded message ---------- From: PYCON9 <pycon2016(a)cteusa.com> Date: Wed, May 18, 2016 at 8:51 AM Subject: Fwd: PyCon 2016 - Important Information To: Ewa Jodlowska <ewa(a)python.org> Can you assist with this? Jackie Begin forwarded message: *From: *Jamiel Almeida <jamiel.almeida(a)gmail.com> *Subject: **Re: PyCon 2016 - Important Information* *Date: *May 17, 2016 at 9:27:02 PM CDT *To: *PyCon Registration <pycon2016(a)cteusa.com> Hey, registration team, I signed up for tutorial volunteer, I have experience from doing it last year, but I wanted to ask a few questions that were difficult to answer last year. Who is supposed to have the role-call list for attendees for each tutorial? Who coordinates tutorial volunteers in case there is a mix-up? Last year it was a bit of a back-and-forth and running between tutorial room and the green room, and bugging Yarko and Doug N. pretty much non-stop. So I hope asking these questions early helps address these. I'll wait for your reply, and thanks in advance, On Tue, May 17, 2016 at 4:08 PM, PyCon Registration <pycon2016(a)cteusa.com> wrote: > In less than two weeks, PyCon 2016 will finally be underway! As you make > your final preparations for our conference in Portland, Oregon, there are a > few items we wanted to bring to your attention: > > - PyCon needs more volunteers! We are almost halfway there, but need more > than 200 additional hours of volunteer commitment for the conference to run > smoothly. Learn how offering even one or two hours of your time can be an > important part of making PyCon happen: > > https://us.pycon.org/2016/about/volunteers/ > > - You can still register for both Tutorials and for the free Sponsor > Workshops - neither has completely sold out yet! They take place over the > weekend before the main conference opens. You can add tutorials and > workshops to your registration by visiting the following link, clicking > "Add/Edit Registration", and selecting the "Add" button beneath "Tutorials > and Sponsor Workshops": > > https://us.pycon.org/2016/registration/register/ > > - There are still a few slots left for childcare, in case you are > bringing your youngest family members along! > > https://us.pycon.org/2016/childcare/ > > - A few Young Coders slots are also still available, for teenagers 12 and > up who want to spend the last two sprint days getting started as Python > programmers: > > https://us.pycon.org/2016/events/letslearnpython/ > > - The main conference itself starts on Sunday evening, May 29th, with our > grand Opening Reception 6pm - 9pm in the Expo Hall! We will provide light > food and offer a free drink ticket to each attendee. A cash bar will be > open as well. > > - Portland is an exciting city renowned for its art, food, coffee, craft > brews, and unique culture. Learn more about the city and opportunities for > exploring it both on our own site's Venue pages, and also from the city's > official Travel Portland site: > > https://us.pycon.org/2016/venue/ > https://us.pycon.org/2016/venue/restaurants/ > http://www.travelportland.com/ > > - If you booked your hotel room through the PyCon web site, we will give > you a MAX Light Rail pass when you arrive at registration that will let you > use the Portland light rail for free during the conference! > > - Lyft is offering PyCon attendees a 20% discount for rides around the > downtown Portland area. The maximum discount per ride is $10, and you are > limited to four discounted rides during the conference. Use the code > "PYCON" when using Lyft to receive the discount. > > - Sponsors - there's still time to donate items for the PyLadies Auction. > If you have any questions on the auction or are interested in > participating, please contact our Auction Coordinators at: > pycon-auction(a)python.org. Items are tax-deductible. > > https://us.pycon.org/2016/sponsors/charityauction > > Keep abreast of any last-minute announcements by following our Twitter > account, and by installing our Guidebook app on your mobile device! > http://twitter.com/pycon" <http://twitter.com/pycon> > http://guidebook.com/g/pycon2016 > > The conference staff wishes you all safe travels in the coming weeks, and > we look forward to seeing you in Portland! > > Brandon Rhodes, Chair of PyCon 2016 > > -- Jamiel Almeida

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