[BangPypers] Today's IRC meeting

Baiju M mbaiju at zeomega.net
Tue Mar 3 15:23:28 CET 2009


Hi All,
         Quick reminder:

The meeting is about to start.  For those who are new to IRC may use
http://www.mibbit.com

or just click this link to join #BangPypers channel:

http://widget.mibbit.com/?settings=cf2a37f49545b5d606245243cf5b3530&server=irc.freenode.net&channel=%23BangPypers&autoConnect=true

Regards,
Baiju M

On Tue, Mar 3, 2009 at 10:30 AM, Noufal Ibrahim <noufal at gmail.com> wrote:
> Hello everyone,
>   The meeting is planned for today at 9:00.
>
>   It would be great if someone can own up to making minutes of the
>   meeting and posting them on the wiki.
>
>   I have some other commitments and will not be there for meeting but
>   will keep my client connected so that I have the logs. I will go
>   through them later and try to filter out the decisions offline.
>
>   I am attaching below a simple agenda outline which we can use to
>   keep the meeting focused and productive. Please feel free to
>   modify it before the meeting on this thread so that we can make the
>   best use of our time. We can strip out parts of this if it's
>   premature to talk about it now. I think the main points are the
>   sponsorships and the volunteers
>
>   Also, I apologise in advance if I sound like a suit. :)
>
> * Date
>  - When is the conference?
>  - Are there other conferences around at the same time?
>  - David explicitly asked that it not be competitive so we need to be
>    doubly sure.
>
> * Positions (IMPORTANT)
> ** We need people to take up ownership for the following positions.
> They need to coordinate the area.
>   - Treasurer - Needs to keep track of money and maintain the balance
>                 sheet, accounts etc.
>   - Logistics - Needs to worry about venue, facilities (computers,
>                 net etc.), accommodation for foreign people etc.
>   - Advertising - Needs to open pipelines with various channels
>                   (mags, newspapers, blogs, people etc.) to make sure
>                   that the event is sufficiently publicised.
>   - Participation - Needs to make sure that word of the conference is
>                     reached to places like colleges, companies. Needs
>                     to co-ordinate papers, presentations etc.
>   - Website - Someone should own this up and keep it up and
>               running. Should also publicise it.
>   - Sponsorship - Someone should own up creation of a sponsorship
>                   kit, narrowing down the companies who need to
>                   visited and coordinating the efforts.
>   - Head - The conference should have a point of contact for external
>            people.
>
> * Sponsorship (IMPORTANT)
> ** We need to decide on who to visit.
> ** Need to know what will go into the sponsorship kit
> ** Need to arrange funds to get this printed. Probably voluntary donations.
> ** Need to have a time and money deadline. If we don't meet this,
> we'll have to scale down or cancel.
>
> * Format
> ** What is the event going to be like?
> ** Specifics on how many days, hours, format of talks
>
> * Venue
> ** Where do we hold this?
> ** How do we arrange things like net etc.
> ** Needs inputs from people who have done stuff like this before.
>
> * Advertising
> ** Blogs
> ** People
> ** Sites
> ** Colleges etc.
> ** Copy for formal channels like magazines etc.
>
> * Money matters
> ** How do we keep track?
> ** Separate account?
> ** Balance sheets etc.
>
> Thanks
>
> --
> ~noufal
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