[BangPypers] Improving meetup attendance
Nitin Kumar
nitin.nitp at gmail.com
Mon Mar 20 13:54:45 EDT 2017
I would vote for paying 100rs and let that be used for snacks and goodies
for the speaker.
Nitin Kr
On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu <anandology at gmail.com>
wrote:
> On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
> kracethekingmaker at gmail.com> wrote:
>
> > Hi
> >
> > As of today, there are 5394 members in BangPypers meetup [0]. For last
> > meetup (IoT Workshop), 267 participants showed interest. We allowed 134
> > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous
> thread,
> > he couldn't attend the meetup since he was in waitlist. 75 people
> > participated in the event. Turnout ratio was 56%. Our expectation was
> only
> > 40% people would attend. That's the rationale behind 134 RSVP limit.
> >
> > This kind of scenario happens at least once or twice in a year.
> >
> > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs [1]
> > and return the amount when participant shows up on the event day(after
> > deducting gateway costs). Some meetup [2] donates the collected fee to
> > organizations like EFF, FSF, Software Freedom Conservancy and other
> > non-profit organization. Some meetup uses the amount to distribute
> goodies
> > to the speaker, and spend on snacks and food. The meetup tried charging a
> > small amount and now reverted [3].
> >
> > The collecting money has administrative work - Use one of the organizer
> > bank accounts, record attended participants, return payment (not sure
> > payment gateways will be happy returning money for the majority of
> > transactions).
> >
> > Will you be interested in paying for the meetup with a refund?
> > I'd like to hear input from others regarding in this matter from all
> front.
> >
>
> Having a small barrier of entry is good to eliminate noise. To make things
> easy to manage, you can probably take help of PSSI in managing payments.
> Also using bank account of one of the organizers may create accounting/tax
> issues for him.
>
> Good to see 75 people attending the meetup and waiting list. Good work,
> organizers!
>
> Anand
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