[BangPypers] Improving meetup attendance

[Sivasubramaniam Arunachalam]

I would suggest not to have any kind of fee/charges and don't restrict the
number of RSVPs. Allow participants based on a strictly
first-come-first-served basis if the venue capacity is limited. When we
organized the last data science workshop, the same policy was followed.


Thanks & Regards,
Sivasubramaniam Arunachalam


On Mon, Mar 20, 2017 at 7:01 PM, Abhiram R <abhi.darkness at gmail.com> wrote:

> Hi,
> I'm all for the gamification of the process.
> But here's my suggestion and it's totally up for vote.
>
> First of all, 100/- per head for attendance is fine. But it should be
> *refundable
> *on attendance.
> Secondly, for the amount that is available as part of the number of people
> not attending, this money can be split between speakers as say Amazon gift
> cards or something or the sort - no matter how small the amount. The point
> is not to make money, but something that provides motivation for the
> speaker as well.
>
> This way,
> Less attendance = monetary benefit (not really desired, but it's
> something),
> More attendance = Satisfaction at having reached so many people.
>
> Thoughts?
>
>
>
> Abhiram R
> https://twitter.com/__abhiram__
> https://github.com/abhiii5459
>
>
>
> On Mon, Mar 20, 2017 at 11:24 PM, Nitin Kumar <nitin.nitp at gmail.com>
> wrote:
>
> > I would vote for paying 100rs and let that be used for snacks and goodies
> > for the speaker.
> >
> > Nitin Kr
> >
> > On Mon, Mar 20, 2017 at 9:44 PM, Anand Chitipothu <anandology at gmail.com>
> > wrote:
> >
> > > On Mon, Mar 20, 2017 at 8:32 PM, kracekumar ramaraju <
> > > kracethekingmaker at gmail.com> wrote:
> > >
> > > > Hi
> > > >
> > > >  As of today, there are 5394 members in BangPypers meetup [0]. For
> last
> > > > meetup (IoT Workshop), 267 participants showed interest. We allowed
> 134
> > > > RSVPs and waitlisted 133 attendees. As Nitin mentioned in previous
> > > thread,
> > > > he couldn't attend the meetup since he was in waitlist. 75 people
> > > > participated in the event. Turnout ratio was 56%. Our expectation was
> > > only
> > > > 40% people would attend. That's the rationale behind 134 RSVP limit.
> > > >
> > > > This kind of scenario happens at least once or twice in a year.
> > > >
> > > > To solve the RSVP problem, few meetups charge a monetary fee of 100Rs
> > [1]
> > > > and return the amount when participant shows up on the event
> day(after
> > > > deducting gateway costs). Some meetup [2] donates the collected fee
> to
> > > > organizations like EFF, FSF, Software Freedom Conservancy and other
> > > > non-profit organization. Some meetup uses the amount to distribute
> > > goodies
> > > > to the speaker, and spend on snacks and food. The meetup tried
> > charging a
> > > > small amount and now reverted [3].
> > > >
> > > > The collecting money has administrative work - Use one of the
> organizer
> > > > bank accounts, record attended participants, return payment (not sure
> > > > payment gateways will be happy returning money for the majority of
> > > > transactions).
> > > >
> > > > Will you be interested in paying for the meetup with a refund?
> > > > I'd like to hear input from others regarding in this matter from all
> > > front.
> > > >
> > >
> > > Having a small barrier of entry is good to eliminate noise. To make
> > things
> > > easy to manage, you can probably take help of PSSI in managing
> payments.
> > > Also using bank account of one of the organizers may create
> > accounting/tax
> > > issues for him.
> > >
> > > Good to see 75 people attending the meetup and waiting list. Good work,
> > > organizers!
> > >
> > > Anand
> > > _______________________________________________
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> > >
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>
>
>
> --
> -Abhiram R
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