[Baypiggies] Two volunteers needed to coordinate pizza/snacks?

Donna Snow donnamsnow at gmail.com
Mon Apr 10 18:32:23 CEST 2006


I'll take Google nights (or act as co-coordinator) if someone else
wants Google too.

I've only attended one Google night so far.. but my intention is to
return on a regular basis.

I don't attend Ironport meetings...just too far.

Donna M. Snow

On 4/10/06, Stephen McInerney <spmcinerney at hotmail.com> wrote:
> Folks,
> Volunteers urgently needed: An emerging consensus from the list+survey is
> that a subset of people definitely DO want snacks/pizza/fresh vegetable
> platters/soda/cookies.
> Typically this is some fraction (~50%) of the people who are driving to
> their
> "non-home" location, e.g. SouthBay folks when they come to Ironport,
> SF/EB/Peninsula folks when they come to Google.
> Most of these have indicated they are prepared to pay ~$5.
> Can it really be that we can achieve PhD's in Computer Science but can't
> order a pizza among us?
> Let's disprove that:
> So without more ado, let us seek TWO VOLUNTEERS:
> - a food coordinator for the Google nights
> - a food coordinator for the Ironport nights
> Suggested duties:
> - preferably someone who attends regularly at that location
> - research what people want, research the options, and the price point
> - (every 2 months) make the order, get the quantity right, and make sure
>   it is delivered to the meeting location, 30min early, to avoid
> interruption,
>   and does not get held up by security. (coordinate with JJ at IronPort or
>   Neal at Google)
> - collect the money(!), and make sure the operation is not out-of-pocket.
>   Keep receipts. We used to have a voluntary contribution jar at Stanford,
>   but that worked when we were much smaller.
> - communicate clearly on the list and website what the plan is
> (do people just show up with $5 or should they register or RSVP in advance?
> do you slightly overbook the quantity)
> - figure out silverware, paper/plastic plates, napkins, cups etc.
> - coordinate setup and cleanup
> - monitor and estimate the headcounts (=>coordinate with talk organizers)
> as these vary greatly depending on the talk. IronPort seems to average 30-60
> people, and
> - maybe try out different suggestions in rotation until people stabilize on
> a preferred one.
> Ok, so do we have two (or more) volunteers who will step up,
> one for each location, without more ado? Here is your opportunity to
> earn a lot of gratitude and recognition from your malnourished fellow
> members.
> (And FYI it is not clear whether this week's meeting will happen. You will
> have
> to work that out yourself and what the expected headcount is :)
> Volunteer for IronPort location - feel free to bring along a variety of
> menus to the meeting)
> Time to make this one happen!
> Stephen

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