[Baypiggies] Pycon for the Bay Area
aahz at pythoncraft.com
Mon Jan 21 01:56:26 CET 2008
On Fri, Jan 18, 2008, Edward Cherlin wrote:
> The local Chairbeing is not the Conference Chair. Our staff and crew
> will be responsible for defined local arrangements, and not for
> program, exhibits, or speakers. Isn't that right?
That roughly matches my understanding.
> Questions? I don't have the answers, but I know whom to ask for them.
Here's the 2010 bid page, which includes a lot of questions (to make it
easy for everyone to see):
PyCon is an inexpensive, community-oriented conference for users and
developers of the Python programming language, organized by the Python
Software Foundation and a group of volunteers. PyCon 2007 had
attendances of almost 600 people.
PyCon is a North American conference; we don't intend to move into
territory served by EuroPython or Python UK. So far all PyCons have
been in the US, but we're open to considering locations in Canada and
Traditionally the structure of PyCon has been three days of
presentations, and two to four days of sprints. PyCon 2006 added a
pre-conference tutorial day that was a great success and it has since
become a standard part of the PyCon experience.
In the past, the location for PyCon was chosen through a grass-roots
bid process. Local groups with a passion for bringing PyCon to their
area got together and solicited bids from local hotels and other
venues. That process embodied the community spirit that drives not only
PyCon but also the whole of the Python language.
Year after year, PyCon has seen impressive attendance growth and
continued enthusiasm from the community, bringing attendees from far
and wide. The growth has been exciting, but it has put PyCon into a
class of conferences that not every venue can handle. But PyCon is now
a class of conference that many venues will compete for.
A New Bid Process
As PyCon has grown, the demands made by the traditional bid process
have grown as well -- there are larger requirements with a smaller
selection of venues available to suit our needs. Moreover, those extra
challenges were faced not just by one group, but by all the local
groups who were interested in hosting PyCon. There was a massive
duplication of effort across all of the bidding groups. Many of the
local groups have little to no experience with selecting venues and
negotiating contracts for large venues. It has become clear that the
old bid process would quickly limit PyCon, either through escalating
costs due to inexperienced negotiation, or worse, through a process of
overwhelming our wonderful local volunteers with a complex and
Beginning with the 2008 bid from the Chicago group, PyCon has begun
working with a professional meeting management group in order to help
select venues and negotiate contracts. This allows precious volunteer
energy to be re-focused on the important things: making PyCon the
experience we all want it to be. Therefore, the requirements for future
PyCon bids will be different than years past in that we won't be asking
local groups to actually begin negotiations with venues.
Instead, we're looking for a somewhat less formal proposal telling us
why PyCon should be held in your local area:
* Tell us, briefly, what's good and what's great about the
city/region/state that would make it a good place to host PyCon.
Tell us the pros and cons about the local area:
+ Are major venues (1000+ person capacity) plentiful?
+ Are they clustered or located in any particular area?
+ Transportation resources:
o How close is the nearest major airport to the heart of
the city or region?
o What sort of transportation options are available? Bus,
taxi, train, light-rail, subway, etc. How much does a
trip on each cost?
o How close are these resources to the large venues you
+ What other major (1000+ attendee) events has your area hosted
o Any tech-related events?
+ How's the weather? Remember, the target is for PyCon to be
held between mid-February and mid-April.
* Tell us about your group:
+ Who are you?
+ What's your connection to Python?
+ How many volunteers can you expect to provide for PyCon?
Remember, this is planning for two years in advance.
+ Are there any key players who bring experience or skills that
you feel are particularly valuable to PyCon?
+ Looking at the PyCon staff roles list, are there any local
people who would be committed to filling a particualr role?
* Tell us about the local Python community:
+ Users group(s) for Python? Django? Zope? Plone? Any local
university Python groups?
+ Local companies doing exciting things with Python?
o Would they be interested in sponsoring PyCon?
* Tell us about the local tech community:
+ Who are the big IT and Tech related companies in the area?
o Do they use Python?
Aahz (aahz at pythoncraft.com) <*> http://www.pythoncraft.com/
"All problems in computer science can be solved by another level of
indirection." --Butler Lampson
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