[Chicago] dropping the ball and all

[Carl Karsten]

Ted Pollari wrote:
> On Jan 2, 2007, at 9:45 AM, Carl Karsten wrote:
> 
>> So far I have 600 attendees and $150 reg fee.  which may be all  
>> there is.
>> hoping to hear how many/how much $ can be committed to by whoever  
>> it is that
>> will be committing.
> 
> I'm not sure if I followed that completely, but I think you're asking  
> if the Python Software Foundation or anyone else bankrolls PyCon  
> beyond what registration fees cover, right?
> 
> If so, the answer is, sorta... There are corporate sponsors, and  
> looking at the 2006/2007 PyCon budget ( http:// 
> spreadsheets.google.com/ccc?key=pYkW9LgX8G5Pd-GMmhgYPHg ), the  
> expected contribution from sponsors is ~30k and there'll be another  
> ~2k from tutorials, though some tutorial expenses will come out of that.
> 
> As for attendance, I'd say we should use 450 people as our rough  
> number for budget purposes (and 600 as our minimum maximum for space  
> purposes), and assume they're all registering at early-bird rates of  
> $195 per person.  This will underestimate the revenue as many people  
> do not jump in on the early-bird registration, but it may balance out  
> if attendance for 2008 holds steady from 2006 (unlikely, but I tend  
> to be conservative when it comes to budgets).  So, call it ~ $250- 
> $260 per person in total budgeting.  Check out the pycon budget,  
> above and the following for some details of the room reservation  
> pattern/numbers we're likely to see.
> 
> 
> 
> For room-commitments -- numbers, dates/spread, here's the final info  
> from 2006, from an email from Jeff Rush on the PyCon organizers list:
>> In the contract we had allowed for a maximum of 870 room-nights and  
>> we got
>> 955, 85 more than expected,  To avoid a penalty we only had to book  
>> 80% of
>> 870 or 696, which we exceeded by 259 room-nights.
>>
>> Not bad!
>>
>>
>>> As you know today is the Cut Off Date for your negotiated
>>> sleeping room rate at our hotel.  I did want to give you
>>> the final breakdown of reservations that were made at our
>>> hotel.
>>>
>> Sun Feb 19:   2 Rms Booked /   0 Rms Contracted
>> Mon Feb 20:   3 Rms Booked /   0 Rms Contracted
>> Tue Feb 21:   6 Rms Booked /   0 Rms Contracted
>> Wed Feb 22:  79 Rms Booked /  10 Rms Contracted
>> Thu Feb 23: 201 Rms Booked / 250 Rms Contracted
>> Fri Feb 24: 212 Rms Booked/  250 Rms Contracted
>> Sat Feb 25: 206 Rms Booked / 250 Rms Contracted
>> Sun Feb 26: 103 Rms Booked /  25 Rms Contracted
>> Mon Feb 27:  56 Rms Booked /  25 Rms Contracted
>> Tue Feb 28:  44 Rms Booked /  25 Rms Contracted
>> Wed Mar 01:  33 Rms Booked /  10 Rms Contracted
>> Thu Mar 02:  10 Rms Booked /   0 Rms Contracted
>>
>> Total Number of Group Rooms Booked: 955
>> Total Number of Group Rooms Contracted: 870
>> *** Congratulations you have meet your contracted Attrition ***
>>
>> For anyone who makes reservations after the deadline, the contract  
>> states
>> that *if* they have available rooms, they must offer them at the  
>> conference
>> rate.  However they are not required to *hold* room space for us  
>> anymore.
> 
> 
> For reference, the schedule was:
> 
> Wed Feb 22: Setup
> Thu Feb 23: Tutorials
> Fri Feb 24: Conference
> Sat Feb 25: Conference
> Sun Feb 26: Conference
> Mon Feb 27:  sprints
> Tue Feb 28:  sprints
> Wed Mar 01: sprints
> Thu Mar 02:  sprints
> 
> 

 >> *** Congratulations you have meet your contracted Attrition ***

That implies that someone signed a contract.  What I am looking for is 'Who will 
sign the contract this year?'  and what are they willing to sign...

The numbers posted will be handy too.

Carl K