[EuroPython] Budget

[M.-A. Lemburg]

Tom Deprez wrote:
> 
> Hi all,
> 
> As Denis already told on the list, we should gather some more information
> (figures) about the conference which we can show to governments people and
> industry so that they know we mean it seriously. One point is that we should
> know approx how many people will come to the conference.
> We discussed this at Aragne and it would be good if we make some sort of
> pre-registration form which allows all the people on the list to tell that
> they likely will come and with how many people. This will give us some
> figures.
> Meanwhile I will make contact with ShareIt and create an account. After this
> is finished we can create a registration form which enables to give us a
> more appropriate figure of people who will come. (because people who will
> pay online, will most likely come as well).

I suppose that account will be bound to the P3B account, right ?
In that case, what's the progress on the legal settings ? Has Denis
already sent the needed documents to Martijn ?

> Further on as Martijn is already working on, we should start as well with a
> call-for-papers form, enabling to let people bring in their papers. This
> will give us an idea of the amount of people for presentations as well.
> 
> So, I think the following actions should be discussed *quickly* and
> desicions should be made, since these are some key thingies that certainly
> will be needed before we can finish the above things *completely*:
> 
> 1. When will be the deadline for bringing in papers

I still believe that for the first conference we should not
have refereed papers. It just takes too much effort to get this
right... maybe just me, though. 

Anyway, given that you typically have two rounds before final 
acceptance, the submission deadline should probably be around 
April 1st, the second around 1st of May.

> 2. How much will the confernce cost per person

Hard to tell. 

How far has the budget team reached consensus on this ? 
If not, then please make this top priority !

I think USD 100 per day, USD 250 for the event, half for
students make a good scheme, but without a budget estimate,
this is just pie-in-the-sky talk.
 
-- 
Marc-Andre Lemburg
CEO eGenix.com Software GmbH
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