[EuroPython] Scheduling meeting and scheduling input

Jacob Hallen jacob at strakt.com
Thu Jun 9 01:12:19 CEST 2005

There is a scheduling meeting on Thursday 9 June at 17.30 CEST. As usual we 
are on the Freenode IRC channel.

I have made a first draft schedule at:

The purpose of this schedule is to allocate time between the different tracks 
and to allocate the right size of room for each talk.

I have allocated rooms for each track so as to keep the track continuous in 
time (with a few small exceptions), but I have moved the track between rooms 
in order to make overcrowding of rooms unlikely. I have done my best to keep 
tracks with overlapping interests at different times, though this is very 
difficult, since several tracks run for most of the duration of the 

As the next step, I have put in the talks into the schedule, with the most 
popular talks in the biggest rooms and the least popular ones in the smallest 
room. This is just a draft, to make sure that things fit, and to help you in 
your scheduling.

You can move things around within your allocated time slots as you like. 
However, you are strongly advised not to move a talk to a smaller room, since 
this may result in an overcrowded room. 

If, for some reason, you want to move a time block you have been assigned, 
this has to be discussed at the Thursday meeting. You need a rather good 
reason for moving and you need to some idea for how to make a working 
solution for the problem.

As soon as we are happy with the time/room distribution for the tracks, you 
can make the final scheduling. This can be done in one of two ways:
1. Log in to the CAPSconference system. For each of your talks, add a 
Performance, with the time and the alotted room.
2. Send me an email, with the details of when each talk should run.I will do 
the entering of the scheduling data.

The schedule needs to be finished by Sunday 12 June.


Here is some background information:

Room VR will seat 180 persons
Rooms VA and VB will seat 140 persons
Room VF will seat 70 persons
Room VV will seat about 50 persons

If you multiply the interest figures by 3, you should get a reasonable 
approximation of the number of people who will attend a talk.

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