From jim at sixfeetup.com  Thu Jan 31 21:38:01 2013
From: jim at sixfeetup.com (Jim Bartek)
Date: Thu, 31 Jan 2013 15:38:01 -0500 (EST)
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <1296282532.8579.1359664637124.JavaMail.root@sixfeetup.com>
Message-ID: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>

Hi Everyone,

I am new to helping out the Indianapolis Python User Group,  IndyPy.

We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?

Thanks is advance.


Best, 


Jim Bartek 

-- 
Six Feet Up, Inc. | Where sophisticated web projects thrive 
Direct Line: +1 (317) 861-5948 x609 
Mobile: +1 (317) 292-6301 
Email: jim at sixfeetup.com 
Try Plone 4 Today at: http://plone4demo.com 


From sean at seanoc.com  Thu Jan 31 21:46:32 2013
From: sean at seanoc.com (Sean O'Connor)
Date: Thu, 31 Jan 2013 15:46:32 -0500
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
References: <1296282532.8579.1359664637124.JavaMail.root@sixfeetup.com>
	<210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
Message-ID: <CAF+AbiLRoRgJgA8om7DKg_dLypFZ_TG1YU23GHXiKkya9jnmNw@mail.gmail.com>

For DjangoNYC I've always handled money through the LLC I have setup for
consulting work.  That being said I almost always try to push sponsors to
do service-in-kind instead of cash sponsorships (e.g. they buy pizza for
the group instead of giving me cash to buy pizza) and in the cases we have
done cash it's always been < $500.

The main things to be careful of with running money through your own
accounts are:

   - collections - make sure that you trust the companies if they are not
   paying in advance of your event.
   - taxes - depending on where you are, the quantities involved, and how
   exactly things are handled the sponsorship money could look like income to
   the IRS.  Depending on your knowledge of such things, you might want to
   talk to an accountant to make sure you do things right.

____________________________
Sean O'Connor
http://seanoc.com


On Thu, Jan 31, 2013 at 3:38 PM, Jim Bartek <jim at sixfeetup.com> wrote:

> Hi Everyone,
>
> I am new to helping out the Indianapolis Python User Group,  IndyPy.
>
> We are doing a special event and we need to actually get some sponsors for
> this one.  Does the Python Foundation or any group allow you to collect and
> store sponsor dollars there? Or do most people just collect the money into
> their personal or business account and run it that way?  I am guessing most
> groups are not legal entities?
>
> Thanks is advance.
>
>
> Best,
>
>
> Jim Bartek
>
> --
> Six Feet Up, Inc. | Where sophisticated web projects thrive
> Direct Line: +1 (317) 861-5948 x609
> Mobile: +1 (317) 292-6301
> Email: jim at sixfeetup.com
> Try Plone 4 Today at: http://plone4demo.com
>
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> http://mail.python.org/mailman/listinfo/group-organizers
>
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From michelle at pdxpython.org  Thu Jan 31 21:49:48 2013
From: michelle at pdxpython.org (Michelle Rowley)
Date: Thu, 31 Jan 2013 12:49:48 -0800
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
References: <1296282532.8579.1359664637124.JavaMail.root@sixfeetup.com>
	<210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
Message-ID: <CAE7UraNpA+uis-_p1JUif=AfJ0N=py_bEfaWp4JOpLwFRW4x-g@mail.gmail.com>

Jim,

There has been an ongoing process of trying to sort something like
that out with the PSF. I know Boston Python has it set up, but
Portland Python hasn't been able to work it out, yet.

What we end up doing in Portland is having sponsors pay directly for
things like food, beverages, giveaway prizes, etc. I have on a rare
occasion taken money personally, but only from someone I knew
personally who happened to want to sponsor an event.

Let us know how you fare,
Michelle

On Thu, Jan 31, 2013 at 12:38 PM, Jim Bartek <jim at sixfeetup.com> wrote:
> Hi Everyone,
>
> I am new to helping out the Indianapolis Python User Group,  IndyPy.
>
> We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?
>
> Thanks is advance.
>
>
> Best,
>
>
> Jim Bartek
>
> --
> Six Feet Up, Inc. | Where sophisticated web projects thrive
> Direct Line: +1 (317) 861-5948 x609
> Mobile: +1 (317) 292-6301
> Email: jim at sixfeetup.com
> Try Plone 4 Today at: http://plone4demo.com
>
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> http://mail.python.org/mailman/listinfo/group-organizers

From juan.gomez at ieee.org  Thu Jan 31 21:52:48 2013
From: juan.gomez at ieee.org (Juan Gomez)
Date: Thu, 31 Jan 2013 14:52:48 -0600
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
References: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
Message-ID: <EDCDA2C8-2326-4AEA-8539-50E2AE9440C3@ieee.org>

I think it depends on your sponsors and how comfortable they are with depositing the money to your personal account. I would guess some sponsors might be weary of depositing the money up front to a personal account, so you could pay out of your pocket (if it's a small amount) and then get reimbursed.

Personally that's how we run things in our group (PythonKC), we just charge them to our personal accounts and then get reimbursed by the sponsor or the PSF. We've debated becoming a 501(c) but for now, there's no compelling reason to take that step. Maybe in the future if we finally decide to organize a big event ? la PyOhio.

The PSF is a proper 501(c) and my guess is that they'll be more than happy to bill your sponsor for you and then channel the money to you. Our experience with the PSF on financial matters has been really positive and they're always willing to work with you in order to help as much as possible.

You could just try to contact them and ask.

- Juan


On Jan 31, 2013, at 2:38 PM, Jim Bartek <jim at sixfeetup.com> wrote:
experience
> Hi Everyone,
> 
> I am new to helping out the Indianapolis Python User Group,  IndyPy.
> 
> We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?
> 
> Thanks is advance.
> 
> 
> Best, 
> 
> 
> Jim Bartek 
> 
> -- 
> Six Feet Up, Inc. | Where sophisticated web projects thrive 
> Direct Line: +1 (317) 861-5948 x609 
> Mobile: +1 (317) 292-6301 
> Email: jim at sixfeetup.com 
> Try Plone 4 Today at: http://plone4demo.com 
> 
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> http://mail.python.org/mailman/listinfo/group-organizers


From brian at python.org  Thu Jan 31 21:57:55 2013
From: brian at python.org (Brian Curtin)
Date: Thu, 31 Jan 2013 14:57:55 -0600
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
References: <1296282532.8579.1359664637124.JavaMail.root@sixfeetup.com>
	<210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
Message-ID: <CAD+XWwpcU8_oaEyXG996RQk3CVZG5J8YkzpRWEThcVG+UOv72g@mail.gmail.com>

On Thu, Jan 31, 2013 at 2:38 PM, Jim Bartek <jim at sixfeetup.com> wrote:
> Hi Everyone,
>
> I am new to helping out the Indianapolis Python User Group,  IndyPy.
>
> We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?

If you're interested in the PSF handling it, we do what's called
fiscal sponsorship and are currently doing it for several user groups
and smaller conferences. I don't know the details, but our treasurer
or some of the more finance knowledgeable board members can provide
more detail. Send an email to psf at python.org if you're interested.

From jim at sixfeetup.com  Thu Jan 31 22:01:08 2013
From: jim at sixfeetup.com (Jim Bartek)
Date: Thu, 31 Jan 2013 16:01:08 -0500 (EST)
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <CAD+XWwpcU8_oaEyXG996RQk3CVZG5J8YkzpRWEThcVG+UOv72g@mail.gmail.com>
References: <1296282532.8579.1359664637124.JavaMail.root@sixfeetup.com>
	<210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
	<CAD+XWwpcU8_oaEyXG996RQk3CVZG5J8YkzpRWEThcVG+UOv72g@mail.gmail.com>
Message-ID: <680415256.8917.1359666068693.JavaMail.root@sixfeetup.com>

Thanks Brian,

I will reach out.

Best,

Jim


----- Original Message -----
From: "Brian Curtin" <brian at python.org>
To: "Jim Bartek" <jim at sixfeetup.com>
Cc: group-organizers at python.org
Sent: Thursday, January 31, 2013 3:57:55 PM
Subject: Re: [group-organizers] Collecting Sponsor Money

On Thu, Jan 31, 2013 at 2:38 PM, Jim Bartek <jim at sixfeetup.com> wrote:
> Hi Everyone,
>
> I am new to helping out the Indianapolis Python User Group,  IndyPy.
>
> We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?

If you're interested in the PSF handling it, we do what's called
fiscal sponsorship and are currently doing it for several user groups
and smaller conferences. I don't know the details, but our treasurer
or some of the more finance knowledgeable board members can provide
more detail. Send an email to psf at python.org if you're interested.

From marsee at oreilly.com  Thu Jan 31 22:08:50 2013
From: marsee at oreilly.com (Marsee Henon)
Date: Thu, 31 Jan 2013 13:08:50 -0800
Subject: [group-organizers] Reminder--O'Reilly will send you books/ebook for
	meetings and events
Message-ID: <F31569E9-5CFC-4F27-9DDE-C61C0124FA75@oreilly.com>

Hi there

Just wanted to put it out there that O'Reilly is always willing to donate books/ebook for meetings and other special events.

You can register for our user group program to get started  http://oreilly.com/ug/

Already registered? Just send an email with your shipping info, date you need the books, and a list of titles from our site to usergroups at oreilly.com.

We'll get them ordered for you. See you at PYCON.

Marsee

Marsee Henon
O'Reilly Media, Inc.
1005 Gravenstein Hwy North
Sebastopol, CA  95472
marsee at oreilly.com
707-827-7103
ug.oreilly.com
https://twitter.com/oreillyug




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From marrakis at gmail.com  Thu Jan 31 22:18:40 2013
From: marrakis at gmail.com (Mathieu Leduc-Hamel)
Date: Thu, 31 Jan 2013 16:18:40 -0500
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <680415256.8917.1359666068693.JavaMail.root@sixfeetup.com>
References: <1296282532.8579.1359664637124.JavaMail.root@sixfeetup.com>
	<210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
	<CAD+XWwpcU8_oaEyXG996RQk3CVZG5J8YkzpRWEThcVG+UOv72g@mail.gmail.com>
	<680415256.8917.1359666068693.JavaMail.root@sixfeetup.com>
Message-ID: <CABkuczUbMjO8pkyOJp+oLgp1KTCuqkKY8PTpSxU+u5BMSyvwsw@mail.gmail.com>

Here at Montreal-Python we decided at one point to just open a
business bank account cause it became just too confusing and difficult
to deal with to use our own one. I know that the banks legislation
could be different between Canada and USA, but i encourage you to open
a bank account for your groups.

1. Will help for the long term cause if the organizers are changing,
the same bank account will stay

2. Will limit the chances that you'll use your own money to pay for
the group (or the opposite ;-)

3. Sponsors will be more confident and your group will "become more official"

Good luck !


On Thu, Jan 31, 2013 at 4:01 PM, Jim Bartek <jim at sixfeetup.com> wrote:
> Thanks Brian,
>
> I will reach out.
>
> Best,
>
> Jim
>
>
> ----- Original Message -----
> From: "Brian Curtin" <brian at python.org>
> To: "Jim Bartek" <jim at sixfeetup.com>
> Cc: group-organizers at python.org
> Sent: Thursday, January 31, 2013 3:57:55 PM
> Subject: Re: [group-organizers] Collecting Sponsor Money
>
> On Thu, Jan 31, 2013 at 2:38 PM, Jim Bartek <jim at sixfeetup.com> wrote:
>> Hi Everyone,
>>
>> I am new to helping out the Indianapolis Python User Group,  IndyPy.
>>
>> We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?
>
> If you're interested in the PSF handling it, we do what's called
> fiscal sponsorship and are currently doing it for several user groups
> and smaller conferences. I don't know the details, but our treasurer
> or some of the more finance knowledgeable board members can provide
> more detail. Send an email to psf at python.org if you're interested.
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> http://mail.python.org/mailman/listinfo/group-organizers



-- 
Mathieu Leduc-Hamel

From ned at nedbatchelder.com  Thu Jan 31 22:55:28 2013
From: ned at nedbatchelder.com (Ned Batchelder)
Date: Thu, 31 Jan 2013 16:55:28 -0500
Subject: [group-organizers] Collecting Sponsor Money
In-Reply-To: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
References: <210786256.8588.1359664681305.JavaMail.root@sixfeetup.com>
Message-ID: <510AE850.1040503@nedbatchelder.com>

Boston Python uses the PSF as a fiscal sponsor.  Sponsors can donate 
money at http://donate.bostonpython.com, the PSF holds it for us. We buy 
pizza ourselves (on a personal credit card) and send the receipt to the 
PSF treasurer to get reimbursed from the funds.  It means we have to be 
willing to carry the cost of the pizza on our cards for a month or so, 
but otherwise works really well. (Actually, the bonus points I get from 
my credit card is the only financial benefit I get from being an 
organizer...)

We looked into setting up a bank account, and the bank wanted proof of 
business organization, which meant setting up an LLC, or a non-profit, 
and it all became very involved very quickly.  Fiscal sponsorship by the 
PSF has worked really well for us.  One downside: the sponsor has to 
have a credit card they can use with PayPal, and some sponsors have 
preferred to get an invoice from Boston Python instead.

--Ned.

On 1/31/2013 3:38 PM, Jim Bartek wrote:
> Hi Everyone,
>
> I am new to helping out the Indianapolis Python User Group,  IndyPy.
>
> We are doing a special event and we need to actually get some sponsors for this one.  Does the Python Foundation or any group allow you to collect and store sponsor dollars there? Or do most people just collect the money into their personal or business account and run it that way?  I am guessing most groups are not legal entities?
>
> Thanks is advance.
>
>
> Best,
>
>
> Jim Bartek
>