From shekay at pobox.com  Mon Jun  1 18:17:50 2015
From: shekay at pobox.com (sheila miguez)
Date: Mon, 1 Jun 2015 11:17:50 -0500
Subject: [group-organizers] meeting locations
Message-ID: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>

Hi all,

I notice that some of your groups meet in the same place every month and
some don't. I know ChiPy moves around each month, but the meetings I run
are in the same place.

What pros and cons have you found for moving things around?

I like meeting in the same place because it saves me time in finding a
place to select. I don't have to do legwork to get new hosts, determine if
their meeting area is adequate, etc.

I think a con of meeting in the same space is that the host might get over
booked, but that hasn't happened so far.

-- 
shekay at pobox.com
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From dinaldo at gmail.com  Mon Jun  1 18:54:21 2015
From: dinaldo at gmail.com (Don Sheu)
Date: Mon, 1 Jun 2015 09:54:21 -0700
Subject: [group-organizers] meeting locations
In-Reply-To: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
References: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
Message-ID: <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>

At PuPPy in Seattle, we follow ChiPy and Brian's example and move each
month.

My cofounder Dusty Phillips author of *Python 3 Object Oriented
Programmin*g works
at Facebook. Right now Facebook has 500 open job reqs in Seattle, with
rumors that number will increase to 2000 with the new campus coming on line
in December. We consciously don't want to be perceived as a conduit for
Facebook's hiring. We try to meet at Facebook at most once a quarter.

We've held meetings at Google, Flowroute, Indeed, Redfin, Qumulo, and Surf
Incubator. Adam Forsyth and Braintree's been kind enough to sponsor food
when we met at Redfin.

Because we have well over 100 at each meeting (Google on June 10th has over
230 RSVPs) smaller companies usually don't have enough room to host
everybody interested in attending. We're exploring hosting workshops with
smaller turnout at smaller venues.

Moving around gives PuPPy members an opportunity to learn about Python
consuming companies in Seattle.
?

On Mon, Jun 1, 2015 at 9:17 AM, sheila miguez <shekay at pobox.com> wrote:

> Hi all,
>
> I notice that some of your groups meet in the same place every month and
> some don't. I know ChiPy moves around each month, but the meetings I run
> are in the same place.
>
> What pros and cons have you found for moving things around?
>
> I like meeting in the same place because it saves me time in finding a
> place to select. I don't have to do legwork to get new hosts, determine if
> their meeting area is adequate, etc.
>
> I think a con of meeting in the same space is that the host might get over
> booked, but that hasn't happened so far.
>
> --
> shekay at pobox.com
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL: <
> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/107b5f35/attachment.html
> >
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>



-- 
Don Sheu
(312) 880-9389

  *Apply to join us at www.openforcetour.org
<http://www.openforcetour.org/>*

*CONFIDENTIALITY NOTICE*: *The information contained in this message may be
protected trade secrets or protected by applicable intellectual property
laws of the United States and International agreements. If you believe that
it has been sent to you in error, do not read it. Please immediately reply
to the sender that you have received the message in error. Then delete it.
Thank you.*
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From shekay at pobox.com  Mon Jun  1 19:05:38 2015
From: shekay at pobox.com (sheila miguez)
Date: Mon, 1 Jun 2015 12:05:38 -0500
Subject: [group-organizers] meeting locations
In-Reply-To: <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>
References: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
 <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>
Message-ID: <CAHCs_rZOX-GqfCAtRGcNpuXqDW5bqgCXKvpGixZ7veWA4w9_qA@mail.gmail.com>

On Mon, Jun 1, 2015 at 11:54 AM, Don Sheu <dinaldo at gmail.com> wrote:

> open job reqs in Seattle, with rumors that number will increase to 2000
> with the new campus coming on line in December. We consciously don't want
> to be perceived as a conduit for Facebook's hiring. We try to meet at
> Facebook at most once a quarter.
>

Speaking of which, lately I've taken to spamming recruiters who contact me
via Linkedin and elsewhere to let them know that I'm happy with my job and
they should consider contacting chipy-organizers (or other groups as
appropriate) to see about sponsoring the group in some way. I have no idea
if this has worked, but maybe it will one day.

I think I have it a little easier with perception with respect to project
nights and office hours that I run in that I deflect recruiters to the user
group meetings where more recruiting activity goes on. I took a page from
one of the NYC studies group where they did something similar.

oh and natch I'm not moving my hackerspace office hours around. If I did it
wouldn't be the same thing and someone else at the hackerspace would have
office hours.

I like the Braintree office in that they are in the Merchandise Mart. For
those of you not in Chicago, the building is connected by a walkway to a
brownline stop and it's in the loop, a 15 minute walk from the metra
stations, near by parking garages. And since it is a fancy modern building
(these days), it has easy accessibility. I appreciate that compared to my
hackerspace -- we are in an older industrial building and have no elevator
and people with mobility problems have trouble.


-- 
shekay at pobox.com
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From marrakis at gmail.com  Mon Jun  1 19:26:08 2015
From: marrakis at gmail.com (Mathieu Leduc-Hamel)
Date: Mon, 01 Jun 2015 17:26:08 +0000
Subject: [group-organizers] meeting locations
In-Reply-To: <CAHCs_rZOX-GqfCAtRGcNpuXqDW5bqgCXKvpGixZ7veWA4w9_qA@mail.gmail.com>
References: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
 <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>
 <CAHCs_rZOX-GqfCAtRGcNpuXqDW5bqgCXKvpGixZ7veWA4w9_qA@mail.gmail.com>
Message-ID: <CABkuczUB2YjsC9Ta9F2xoQ8+3DaNTM=Paep92kvOjHk5MU4uaQ@mail.gmail.com>

At Montreal-Python, we are switching from a place to another at each meetup
but we are trying to have one place we are always going back and it's at
the university. We don't want to be identified as the group that is always
meeting at the google/shopify/[name your company there] offices and i think
it is also super important to change your location cause it allow you to
reach other peoples that you might now reach by staying at the same place.

And try also to diverse the kind of venues. Reaching software companies is
great, but it is important also to reach students, people from the game
industry, open data, etc...

But yeah it is super convenient to have base camp and the university gave
us this possibility and i think it is wonderful cause there is nothing more
neutral then the university !



Le lun. 1 juin 2015 ? 13:06, sheila miguez <shekay at pobox.com> a ?crit :

> On Mon, Jun 1, 2015 at 11:54 AM, Don Sheu <dinaldo at gmail.com> wrote:
>
> > open job reqs in Seattle, with rumors that number will increase to 2000
> > with the new campus coming on line in December. We consciously don't want
> > to be perceived as a conduit for Facebook's hiring. We try to meet at
> > Facebook at most once a quarter.
> >
>
> Speaking of which, lately I've taken to spamming recruiters who contact me
> via Linkedin and elsewhere to let them know that I'm happy with my job and
> they should consider contacting chipy-organizers (or other groups as
> appropriate) to see about sponsoring the group in some way. I have no idea
> if this has worked, but maybe it will one day.
>
> I think I have it a little easier with perception with respect to project
> nights and office hours that I run in that I deflect recruiters to the user
> group meetings where more recruiting activity goes on. I took a page from
> one of the NYC studies group where they did something similar.
>
> oh and natch I'm not moving my hackerspace office hours around. If I did it
> wouldn't be the same thing and someone else at the hackerspace would have
> office hours.
>
> I like the Braintree office in that they are in the Merchandise Mart. For
> those of you not in Chicago, the building is connected by a walkway to a
> brownline stop and it's in the loop, a 15 minute walk from the metra
> stations, near by parking garages. And since it is a fancy modern building
> (these days), it has easy accessibility. I appreciate that compared to my
> hackerspace -- we are in an older industrial building and have no elevator
> and people with mobility problems have trouble.
>
>
> --
> shekay at pobox.com
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL: <
> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/e19021e0/attachment.html
> >
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>
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From shekay at pobox.com  Mon Jun  1 19:44:25 2015
From: shekay at pobox.com (sheila miguez)
Date: Mon, 1 Jun 2015 12:44:25 -0500
Subject: [group-organizers] Student groups Re:  meeting locations
Message-ID: <CAHCs_rZ3Ue9Ce9wo7U8uG4ODM9cD1DQW9kR6fEiR_VTRMcr4vg@mail.gmail.com>

On Mon, Jun 1, 2015 at 12:26 PM, Mathieu Leduc-Hamel <marrakis at gmail.com>
wrote:

> And try also to diverse the kind of venues. Reaching software companies is
> great, but it is important also to reach students, people from the game
> industry, open data, etc...


Have you heard about Open Source Comes to Campus? <
http://discourse.openhatch.org/>

I've helped with it a few years in the Chicago area. It's helpful to do if
you have contacts with students who are interested in running one. The
students I've worked with have mostly graduated by now, and didn't pass on
the torch.

But it is pretty cool, and I think you could try one of these out. In my
opinion I'd rework the schedule to get more project activity going. That
seems the promising part of the event, but we've run out of time for it
most times. I think it depends on the experience levels of hte students you
are working with and whether you have some projects with maintainers who
are available for hte workshop.


-- 
shekay at pobox.com
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From ryan.freckleton at gmail.com  Tue Jun  2 04:34:55 2015
From: ryan.freckleton at gmail.com (Ryan Freckleton)
Date: Mon, 1 Jun 2015 20:34:55 -0600
Subject: [group-organizers] meeting locations
In-Reply-To: <CABkuczUB2YjsC9Ta9F2xoQ8+3DaNTM=Paep92kvOjHk5MU4uaQ@mail.gmail.com>
References: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
 <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>
 <CAHCs_rZOX-GqfCAtRGcNpuXqDW5bqgCXKvpGixZ7veWA4w9_qA@mail.gmail.com>
 <CABkuczUB2YjsC9Ta9F2xoQ8+3DaNTM=Paep92kvOjHk5MU4uaQ@mail.gmail.com>
Message-ID: <CAL9COgUpEWASYPbASWdMRujA+ZnE2RgNVrgSuTyLJ_Q6R=KGLQ@mail.gmail.com>

at PySprings we usually do the same place about 90% of the time. The
advantages are that we know the venue, where all the equipment is, it's
guaranteed to be quiet, etc.

Moving around tends to bring new people in and we sometimes run into issues
with noise and equipment. So there are advantages to both.

=====
--Ryan E. Freckleton

On Mon, Jun 1, 2015 at 11:26 AM, Mathieu Leduc-Hamel <marrakis at gmail.com>
wrote:

> At Montreal-Python, we are switching from a place to another at each meetup
> but we are trying to have one place we are always going back and it's at
> the university. We don't want to be identified as the group that is always
> meeting at the google/shopify/[name your company there] offices and i think
> it is also super important to change your location cause it allow you to
> reach other peoples that you might now reach by staying at the same place.
>
> And try also to diverse the kind of venues. Reaching software companies is
> great, but it is important also to reach students, people from the game
> industry, open data, etc...
>
> But yeah it is super convenient to have base camp and the university gave
> us this possibility and i think it is wonderful cause there is nothing more
> neutral then the university !
>
>
>
> Le lun. 1 juin 2015 ? 13:06, sheila miguez <shekay at pobox.com> a ?crit :
>
> > On Mon, Jun 1, 2015 at 11:54 AM, Don Sheu <dinaldo at gmail.com> wrote:
> >
> > > open job reqs in Seattle, with rumors that number will increase to 2000
> > > with the new campus coming on line in December. We consciously don't
> want
> > > to be perceived as a conduit for Facebook's hiring. We try to meet at
> > > Facebook at most once a quarter.
> > >
> >
> > Speaking of which, lately I've taken to spamming recruiters who contact
> me
> > via Linkedin and elsewhere to let them know that I'm happy with my job
> and
> > they should consider contacting chipy-organizers (or other groups as
> > appropriate) to see about sponsoring the group in some way. I have no
> idea
> > if this has worked, but maybe it will one day.
> >
> > I think I have it a little easier with perception with respect to project
> > nights and office hours that I run in that I deflect recruiters to the
> user
> > group meetings where more recruiting activity goes on. I took a page from
> > one of the NYC studies group where they did something similar.
> >
> > oh and natch I'm not moving my hackerspace office hours around. If I did
> it
> > wouldn't be the same thing and someone else at the hackerspace would have
> > office hours.
> >
> > I like the Braintree office in that they are in the Merchandise Mart. For
> > those of you not in Chicago, the building is connected by a walkway to a
> > brownline stop and it's in the loop, a 15 minute walk from the metra
> > stations, near by parking garages. And since it is a fancy modern
> building
> > (these days), it has easy accessibility. I appreciate that compared to my
> > hackerspace -- we are in an older industrial building and have no
> elevator
> > and people with mobility problems have trouble.
> >
> >
> > --
> > shekay at pobox.com
> > -------------- next part --------------
> > An HTML attachment was scrubbed...
> > URL: <
> >
> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/e19021e0/attachment.html
> > >
> > _______________________________________________
> > Group-Organizers mailing list
> > Group-Organizers at python.org
> > https://mail.python.org/mailman/listinfo/group-organizers
> >
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL: <
> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/b1ce27eb/attachment.html
> >
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>
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From ntoll at ntoll.org  Tue Jun  2 09:45:45 2015
From: ntoll at ntoll.org (Nicholas H.Tollervey)
Date: Tue, 02 Jun 2015 08:45:45 +0100
Subject: [group-organizers] meeting locations
In-Reply-To: <CAL9COgUpEWASYPbASWdMRujA+ZnE2RgNVrgSuTyLJ_Q6R=KGLQ@mail.gmail.com>
References: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
 <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>
 <CAHCs_rZOX-GqfCAtRGcNpuXqDW5bqgCXKvpGixZ7veWA4w9_qA@mail.gmail.com>
 <CABkuczUB2YjsC9Ta9F2xoQ8+3DaNTM=Paep92kvOjHk5MU4uaQ@mail.gmail.com>
 <CAL9COgUpEWASYPbASWdMRujA+ZnE2RgNVrgSuTyLJ_Q6R=KGLQ@mail.gmail.com>
Message-ID: <556D5F29.7000703@ntoll.org>

In London the Python Dojo moves around since we have quite a number of
companies who want to sponsor the event (as someone else pointed out,
it's a great "come work for us" type advert). Sponsorship is simply
giving us the room and providing pizza and beer pre-coding exercises.

It's not too onerous a task and we (the "cat herders" i.e. organisers)
simply keep a shared Google spreadsheet to plan ahead.

N.

On 02/06/15 03:34, Ryan Freckleton wrote:
> at PySprings we usually do the same place about 90% of the time. The
> advantages are that we know the venue, where all the equipment is, it's
> guaranteed to be quiet, etc.
> 
> Moving around tends to bring new people in and we sometimes run into issues
> with noise and equipment. So there are advantages to both.
> 
> =====
> --Ryan E. Freckleton
> 
> On Mon, Jun 1, 2015 at 11:26 AM, Mathieu Leduc-Hamel <marrakis at gmail.com>
> wrote:
> 
>> At Montreal-Python, we are switching from a place to another at each meetup
>> but we are trying to have one place we are always going back and it's at
>> the university. We don't want to be identified as the group that is always
>> meeting at the google/shopify/[name your company there] offices and i think
>> it is also super important to change your location cause it allow you to
>> reach other peoples that you might now reach by staying at the same place.
>>
>> And try also to diverse the kind of venues. Reaching software companies is
>> great, but it is important also to reach students, people from the game
>> industry, open data, etc...
>>
>> But yeah it is super convenient to have base camp and the university gave
>> us this possibility and i think it is wonderful cause there is nothing more
>> neutral then the university !
>>
>>
>>
>> Le lun. 1 juin 2015 ? 13:06, sheila miguez <shekay at pobox.com> a ?crit :
>>
>>> On Mon, Jun 1, 2015 at 11:54 AM, Don Sheu <dinaldo at gmail.com> wrote:
>>>
>>>> open job reqs in Seattle, with rumors that number will increase to 2000
>>>> with the new campus coming on line in December. We consciously don't
>> want
>>>> to be perceived as a conduit for Facebook's hiring. We try to meet at
>>>> Facebook at most once a quarter.
>>>>
>>>
>>> Speaking of which, lately I've taken to spamming recruiters who contact
>> me
>>> via Linkedin and elsewhere to let them know that I'm happy with my job
>> and
>>> they should consider contacting chipy-organizers (or other groups as
>>> appropriate) to see about sponsoring the group in some way. I have no
>> idea
>>> if this has worked, but maybe it will one day.
>>>
>>> I think I have it a little easier with perception with respect to project
>>> nights and office hours that I run in that I deflect recruiters to the
>> user
>>> group meetings where more recruiting activity goes on. I took a page from
>>> one of the NYC studies group where they did something similar.
>>>
>>> oh and natch I'm not moving my hackerspace office hours around. If I did
>> it
>>> wouldn't be the same thing and someone else at the hackerspace would have
>>> office hours.
>>>
>>> I like the Braintree office in that they are in the Merchandise Mart. For
>>> those of you not in Chicago, the building is connected by a walkway to a
>>> brownline stop and it's in the loop, a 15 minute walk from the metra
>>> stations, near by parking garages. And since it is a fancy modern
>> building
>>> (these days), it has easy accessibility. I appreciate that compared to my
>>> hackerspace -- we are in an older industrial building and have no
>> elevator
>>> and people with mobility problems have trouble.
>>>
>>>
>>> --
>>> shekay at pobox.com
>>> -------------- next part --------------
>>> An HTML attachment was scrubbed...
>>> URL: <
>>>
>> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/e19021e0/attachment.html
>>>>
>>> _______________________________________________
>>> Group-Organizers mailing list
>>> Group-Organizers at python.org
>>> https://mail.python.org/mailman/listinfo/group-organizers
>>>
>> -------------- next part --------------
>> An HTML attachment was scrubbed...
>> URL: <
>> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/b1ce27eb/attachment.html
>>>
>> _______________________________________________
>> Group-Organizers mailing list
>> Group-Organizers at python.org
>> https://mail.python.org/mailman/listinfo/group-organizers
>>
> -------------- next part --------------
> An HTML attachment was scrubbed...
> URL: <https://mail.python.org/mailman/private/group-organizers/attachments/20150601/d7f942cd/attachment.html>
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
> 


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From ned at nedbatchelder.com  Wed Jun  3 14:02:16 2015
From: ned at nedbatchelder.com (Ned Batchelder)
Date: Wed, 03 Jun 2015 08:02:16 -0400
Subject: [group-organizers] meeting locations
In-Reply-To: <556D5F29.7000703@ntoll.org>
References: <CAHCs_rYytmHuBsT=cQA9LuM9Kz_TGa+54uKucpHwJKCzqf-tVQ@mail.gmail.com>
 <CACvX9QAZLYutZSsVUeZSTuMu0+9SkjXZNRoa+93F-=hw44m9tg@mail.gmail.com>
 <CAHCs_rZOX-GqfCAtRGcNpuXqDW5bqgCXKvpGixZ7veWA4w9_qA@mail.gmail.com>
 <CABkuczUB2YjsC9Ta9F2xoQ8+3DaNTM=Paep92kvOjHk5MU4uaQ@mail.gmail.com>
 <CAL9COgUpEWASYPbASWdMRujA+ZnE2RgNVrgSuTyLJ_Q6R=KGLQ@mail.gmail.com>
 <556D5F29.7000703@ntoll.org>
Message-ID: <556EECC8.2060102@nedbatchelder.com>

In Boston, we have the luxury of the Microsoft NERD center, which 
provides free space for tech events.  They get over-booked, and 
sometimes we try other spaces, like Akamai, which also has dedicated 
large-meeting space, and is very accommodating.  When we try more ad-hoc 
spaces at companies, we run into problems (what's the wifi password? Why 
is the cleaning crew running vacuums right now? how do we get to the 
bathrooms without a keycard?).  Also, with 120 attendees for 
presentations, it's hard to find companies that can host that many.

--Ned.

On 6/2/15 3:45 AM, Nicholas H.Tollervey wrote:
> In London the Python Dojo moves around since we have quite a number of
> companies who want to sponsor the event (as someone else pointed out,
> it's a great "come work for us" type advert). Sponsorship is simply
> giving us the room and providing pizza and beer pre-coding exercises.
>
> It's not too onerous a task and we (the "cat herders" i.e. organisers)
> simply keep a shared Google spreadsheet to plan ahead.
>
> N.
>
> On 02/06/15 03:34, Ryan Freckleton wrote:
>> at PySprings we usually do the same place about 90% of the time. The
>> advantages are that we know the venue, where all the equipment is, it's
>> guaranteed to be quiet, etc.
>>
>> Moving around tends to bring new people in and we sometimes run into issues
>> with noise and equipment. So there are advantages to both.
>>
>> =====
>> --Ryan E. Freckleton
>>
>> On Mon, Jun 1, 2015 at 11:26 AM, Mathieu Leduc-Hamel <marrakis at gmail.com>
>> wrote:
>>
>>> At Montreal-Python, we are switching from a place to another at each meetup
>>> but we are trying to have one place we are always going back and it's at
>>> the university. We don't want to be identified as the group that is always
>>> meeting at the google/shopify/[name your company there] offices and i think
>>> it is also super important to change your location cause it allow you to
>>> reach other peoples that you might now reach by staying at the same place.
>>>
>>> And try also to diverse the kind of venues. Reaching software companies is
>>> great, but it is important also to reach students, people from the game
>>> industry, open data, etc...
>>>
>>> But yeah it is super convenient to have base camp and the university gave
>>> us this possibility and i think it is wonderful cause there is nothing more
>>> neutral then the university !
>>>
>>>
>>>
>>> Le lun. 1 juin 2015 ? 13:06, sheila miguez <shekay at pobox.com> a ?crit :
>>>
>>>> On Mon, Jun 1, 2015 at 11:54 AM, Don Sheu <dinaldo at gmail.com> wrote:
>>>>
>>>>> open job reqs in Seattle, with rumors that number will increase to 2000
>>>>> with the new campus coming on line in December. We consciously don't
>>> want
>>>>> to be perceived as a conduit for Facebook's hiring. We try to meet at
>>>>> Facebook at most once a quarter.
>>>>>
>>>> Speaking of which, lately I've taken to spamming recruiters who contact
>>> me
>>>> via Linkedin and elsewhere to let them know that I'm happy with my job
>>> and
>>>> they should consider contacting chipy-organizers (or other groups as
>>>> appropriate) to see about sponsoring the group in some way. I have no
>>> idea
>>>> if this has worked, but maybe it will one day.
>>>>
>>>> I think I have it a little easier with perception with respect to project
>>>> nights and office hours that I run in that I deflect recruiters to the
>>> user
>>>> group meetings where more recruiting activity goes on. I took a page from
>>>> one of the NYC studies group where they did something similar.
>>>>
>>>> oh and natch I'm not moving my hackerspace office hours around. If I did
>>> it
>>>> wouldn't be the same thing and someone else at the hackerspace would have
>>>> office hours.
>>>>
>>>> I like the Braintree office in that they are in the Merchandise Mart. For
>>>> those of you not in Chicago, the building is connected by a walkway to a
>>>> brownline stop and it's in the loop, a 15 minute walk from the metra
>>>> stations, near by parking garages. And since it is a fancy modern
>>> building
>>>> (these days), it has easy accessibility. I appreciate that compared to my
>>>> hackerspace -- we are in an older industrial building and have no
>>> elevator
>>>> and people with mobility problems have trouble.
>>>>
>>>>
>>>> --
>>>> shekay at pobox.com
>>>> -------------- next part --------------
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>>>>
>>> https://mail.python.org/mailman/private/group-organizers/attachments/20150601/e19021e0/attachment.html
>>>> _______________________________________________
>>>> Group-Organizers mailing list
>>>> Group-Organizers at python.org
>>>> https://mail.python.org/mailman/listinfo/group-organizers
>>>>
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>>> Group-Organizers mailing list
>>> Group-Organizers at python.org
>>> https://mail.python.org/mailman/listinfo/group-organizers
>>>
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>> _______________________________________________
>> Group-Organizers mailing list
>> Group-Organizers at python.org
>> https://mail.python.org/mailman/listinfo/group-organizers
>>
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> https://mail.python.org/mailman/listinfo/group-organizers


From shekay at pobox.com  Fri Jun  5 19:52:01 2015
From: shekay at pobox.com (sheila miguez)
Date: Fri, 5 Jun 2015 12:52:01 -0500
Subject: [group-organizers] pyvideo reminders. yes/no?
Message-ID: <CAHCs_rYTbx9EKSdTqzZBo+_d+1ZbPL7+TDgXr-bYrC4VN70CWA@mail.gmail.com>

Hi all,

Will and I haven't worked out how community moderation will work with
pyvideo one day, meanwhile it usually falls to me or Will to add things
manually. We, Carl, and Ryan have API keys and enough experience not to
break things.

Meanwhile, whether I catch new videos that happen is a bit haphazard. I
vaguely am on the lookout for conferences that come up (I've got a list of
their twitter account, youtube channels, etc.) but for user groups I don't
generally know when they have videos available.

Give me some feedback/ideas if you have them. I opened a question about
this on the pyvideo tracker.

https://github.com/pyvideo/pyvideo/issues/107


-- 
shekay at pobox.com
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From dinaldo at gmail.com  Mon Jun  8 22:00:10 2015
From: dinaldo at gmail.com (Don Sheu)
Date: Mon, 8 Jun 2015 13:00:10 -0700
Subject: [group-organizers] RSVPs
Message-ID: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>

Hey folks, wondering what approaches folks have to encouraging accurate
RSVPs for events.

Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
Amount would be refunded on check-in.

Welcome everybody's thoughts and experience on this one.

-- 
Don Sheu
(312) 880-9389

  *Apply to join us at www.openforcetour.org
<http://www.openforcetour.org/>*

*CONFIDENTIALITY NOTICE*: *The information contained in this message may be
protected trade secrets or protected by applicable intellectual property
laws of the United States and International agreements. If you believe that
it has been sent to you in error, do not read it. Please immediately reply
to the sender that you have received the message in error. Then delete it.
Thank you.*
?
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From ntoll at ntoll.org  Tue Jun  9 09:46:58 2015
From: ntoll at ntoll.org (Nicholas H.Tollervey)
Date: Tue, 09 Jun 2015 08:46:58 +0100
Subject: [group-organizers] RSVPs
In-Reply-To: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
Message-ID: <557699F2.1050405@ntoll.org>

On 08/06/15 21:00, Don Sheu wrote:
> Hey folks, wondering what approaches folks have to encouraging accurate
> RSVPs for events.
> 
> Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
> Amount would be refunded on check-in.
> 
> Welcome everybody's thoughts and experience on this one.
> 

We don't charge for the @ldnpydojo - although we send an email the day
before to all attendees reminding them that the event is on and asking
them to tell us if they can't make it so we can release tickets. People
are pretty respectful of this and most people who say they'll come
along, do.

Basically, it's a question of timely polite communication on our part.

Hope this helps.

N.

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From mal at egenix.com  Tue Jun  9 10:09:15 2015
From: mal at egenix.com (M.-A. Lemburg)
Date: Tue, 09 Jun 2015 10:09:15 +0200
Subject: [group-organizers] RSVPs
In-Reply-To: <557699F2.1050405@ntoll.org>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <557699F2.1050405@ntoll.org>
Message-ID: <55769F2B.6030505@egenix.com>

On 09.06.2015 09:46, Nicholas H.Tollervey wrote:
> On 08/06/15 21:00, Don Sheu wrote:
>> Hey folks, wondering what approaches folks have to encouraging accurate
>> RSVPs for events.
>>
>> Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
>> Amount would be refunded on check-in.
>>
>> Welcome everybody's thoughts and experience on this one.
>>
> 
> We don't charge for the @ldnpydojo - although we send an email the day
> before to all attendees reminding them that the event is on and asking
> them to tell us if they can't make it so we can release tickets. People
> are pretty respectful of this and most people who say they'll come
> along, do.
> 
> Basically, it's a question of timely polite communication on our part.

For our Python Meeting D?sseldorf (http://pyddf.de/) we do ask people
to register via email, but most simply attend the meeting without
registration.

Our meeting charges a small fee to cover the venue costs, but this
is paid at the meeting, not upfront.

So far, we have not had problems with this, so we're no longer
insisting on registration.

Another user group meeting in Cologne uses Doodle for the RSVPs.

-- 
Marc-Andre Lemburg
eGenix.com

Professional Python Services directly from the Source  (#1, Jun 09 2015)
>>> Python Projects, Coaching and Consulting ...  http://www.egenix.com/
>>> mxODBC Plone/Zope Database Adapter ...       http://zope.egenix.com/
>>> mxODBC, mxDateTime, mxTextTools ...        http://python.egenix.com/
________________________________________________________________________

::::: Try our mxODBC.Connect Python Database Interface for free ! ::::::

   eGenix.com Software, Skills and Services GmbH  Pastor-Loeh-Str.48
    D-40764 Langenfeld, Germany. CEO Dipl.-Math. Marc-Andre Lemburg
           Registered at Amtsgericht Duesseldorf: HRB 46611
               http://www.egenix.com/company/contact/

From deb at eximiousproductions.com  Tue Jun  9 15:36:00 2015
From: deb at eximiousproductions.com (Deb Nicholson)
Date: Tue, 9 Jun 2015 09:36:00 -0400
Subject: [group-organizers] RSVPs
In-Reply-To: <55769F2B.6030505@egenix.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <557699F2.1050405@ntoll.org> <55769F2B.6030505@egenix.com>
Message-ID: <CAE3dWx8fQ1xoxqn2Jc3OdM-iiMDrbXKwmNwJ1ydA92L9+W6w8g@mail.gmail.com>

Hi,
Boston's meet-up uses timely reminders to get people to RSVP and un- RSVP
if their plans change. That strategy produces an acceptable and predictable
flake rate. Ned has the exact figures.

A local technical women's networking group asks for a small amount ($5-8)
to RSVP via Eventbrite and then donates it to a non-profit like Science
Club for Girls.
Cheers,
Deb
Cheers,
Deb
On Jun 9, 2015 4:09 AM, "M.-A. Lemburg" <mal at egenix.com> wrote:

> On 09.06.2015 09:46, Nicholas H.Tollervey wrote:
> > On 08/06/15 21:00, Don Sheu wrote:
> >> Hey folks, wondering what approaches folks have to encouraging accurate
> >> RSVPs for events.
> >>
> >> Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
> >> Amount would be refunded on check-in.
> >>
> >> Welcome everybody's thoughts and experience on this one.
> >>
> >
> > We don't charge for the @ldnpydojo - although we send an email the day
> > before to all attendees reminding them that the event is on and asking
> > them to tell us if they can't make it so we can release tickets. People
> > are pretty respectful of this and most people who say they'll come
> > along, do.
> >
> > Basically, it's a question of timely polite communication on our part.
>
> For our Python Meeting D?sseldorf (http://pyddf.de/) we do ask people
> to register via email, but most simply attend the meeting without
> registration.
>
> Our meeting charges a small fee to cover the venue costs, but this
> is paid at the meeting, not upfront.
>
> So far, we have not had problems with this, so we're no longer
> insisting on registration.
>
> Another user group meeting in Cologne uses Doodle for the RSVPs.
>
> --
> Marc-Andre Lemburg
> eGenix.com
>
> Professional Python Services directly from the Source  (#1, Jun 09 2015)
> >>> Python Projects, Coaching and Consulting ...  http://www.egenix.com/
> >>> mxODBC Plone/Zope Database Adapter ...       http://zope.egenix.com/
> >>> mxODBC, mxDateTime, mxTextTools ...        http://python.egenix.com/
> ________________________________________________________________________
>
> ::::: Try our mxODBC.Connect Python Database Interface for free ! ::::::
>
>    eGenix.com Software, Skills and Services GmbH  Pastor-Loeh-Str.48
>     D-40764 Langenfeld, Germany. CEO Dipl.-Math. Marc-Andre Lemburg
>            Registered at Amtsgericht Duesseldorf: HRB 46611
>                http://www.egenix.com/company/contact/
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>
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From shekay at pobox.com  Tue Jun  9 15:48:05 2015
From: shekay at pobox.com (sheila miguez)
Date: Tue, 9 Jun 2015 08:48:05 -0500
Subject: [group-organizers] RSVPs
In-Reply-To: <CAE3dWx8fQ1xoxqn2Jc3OdM-iiMDrbXKwmNwJ1ydA92L9+W6w8g@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <557699F2.1050405@ntoll.org> <55769F2B.6030505@egenix.com>
 <CAE3dWx8fQ1xoxqn2Jc3OdM-iiMDrbXKwmNwJ1ydA92L9+W6w8g@mail.gmail.com>
Message-ID: <CAHCs_rYDom-_GmE5NyJbCvcPowOr7z+y+V2fboaWdN=YSP=Q=A@mail.gmail.com>

On Tue, Jun 9, 2015 at 8:36 AM, Deb Nicholson <deb at eximiousproductions.com>
wrote:

> flake rate. Ned has the exact figures.


The Meetup Universal Constant
http://nedbatchelder.com/blog/201210/pizzapy.html


How dire are the consequences of inaccurate rsvp counts/responses?

When I hosted meetings at Orbitz I'd figure on a percent of people not
attending and set the rsvp limit accordingly.

Space and food were okay, without a huge wastage on food (plus the 24/7
operations group we could give food to). Security checks were the most
annoying, but we could have an employee at the security desk to sign people
in who missed the rsvp.



-- 
shekay at pobox.com
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From ned at nedbatchelder.com  Tue Jun  9 15:49:03 2015
From: ned at nedbatchelder.com (Ned Batchelder)
Date: Tue, 09 Jun 2015 09:49:03 -0400
Subject: [group-organizers] RSVPs
In-Reply-To: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
Message-ID: <5576EECF.80609@nedbatchelder.com>

On 6/8/15 4:00 PM, Don Sheu wrote:
> Hey folks, wondering what approaches folks have to encouraging accurate
> RSVPs for events.
>
> Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
> Amount would be refunded on check-in.
>
> Welcome everybody's thoughts and experience on this one.
>
We send an email the day before, usually with the phrase, "double-check 
your calendar, and if you can't make it, update your RSVP as soon as 
possible."  As it is, that gets us a 65% accuracy rate (65% of the Yes's 
actually show up).

Charging money then refunding it at the event sounds like a huge pain, 
and feels kind of unfriendly.

--Ned.

From brian at python.org  Tue Jun  9 15:57:09 2015
From: brian at python.org (Brian Curtin)
Date: Tue, 9 Jun 2015 08:57:09 -0500
Subject: [group-organizers] RSVPs
In-Reply-To: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
Message-ID: <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>

On Mon, Jun 8, 2015 at 3:00 PM, Don Sheu <dinaldo at gmail.com> wrote:
> Hey folks, wondering what approaches folks have to encouraging accurate
> RSVPs for events.
>
> Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
> Amount would be refunded on check-in.
>
> Welcome everybody's thoughts and experience on this one.

What problem are you trying to solve by making people pay, and how
large is the data set of inaccurate RSVPs to accurate attendance for
the group? I've found between 60-70% attendance to be the rate with
the handful of things I've organized, other organizers I've talked to
were roughly in that range, and 0.65 happens to be the number Ned
settled on in pizza.py. What have you in seen in that group?

From shekay at pobox.com  Tue Jun  9 16:02:07 2015
From: shekay at pobox.com (sheila miguez)
Date: Tue, 9 Jun 2015 09:02:07 -0500
Subject: [group-organizers] RSVPs
In-Reply-To: <5576EECF.80609@nedbatchelder.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <5576EECF.80609@nedbatchelder.com>
Message-ID: <CAHCs_rY_nKWRq9hrCdyz5RGVLu-BkEHCug1cPoG8Kw=G8s1kUQ@mail.gmail.com>

On Tue, Jun 9, 2015 at 8:49 AM, Ned Batchelder <ned at nedbatchelder.com>
wrote:

> Charging money then refunding it at the event sounds like a huge pain, and
> feels kind of unfriendly.


I agree with that for a monthly meeting.

I've noticed the Software Carpentry folks have a minor charge for their
extended workshops, where they have a different problem to solve.

http://software-carpentry.org/workshops/operations.html

Should the Workshop Be Free to Learners?

The host and admin also need to decide whether the workshop is free or not.
On the one hand, we want workshops to be as accessible as possible. On the
other hand, charging $20-$40 for registration cuts the number of no-shows
from 20-25% to 5% or less. Note that:

If the host decides to charge for registration and keep the revenue to
defray the cost of catering and other expenses, we will still manage
registration so that we can see how it's going, release people from the
waiting list, access registrant information, etc.
Be aware that as soon as you charge anything at all?even a refundable
deposit?some venues will charge for use of the space.
Refundable deposits are great in theory, but are an administrative
nightmare in practice.

In general, I prefer not to charge for anything, unless it's an electronics
workshop with expensive equipment.
-- 
shekay at pobox.com
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From pjf at maestropublishing.com  Tue Jun  9 16:19:17 2015
From: pjf at maestropublishing.com (Peter Farrell)
Date: Tue, 9 Jun 2015 09:19:17 -0500
Subject: [group-organizers] RSVPs
In-Reply-To: <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
Message-ID: <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>

We had virtually no complaints when we did our Data^3 event at Target last
March...accept one. We had a guy that has a startup ask for a free ticket.
We declined as his attendance rate was 1/19 events. He eventually did
reserve a spot and.... Showed up.

Anyways for limited space venues like Target Commons, we felt it was
important to fill the space but not exceed the fire marshal room limits of
250. They were weary of setting the limit higher because of no shows plus
we asked which box lunch they wanted. We had the correct number of GF, veg
and vegan special boxes for the first time!

The Target event planning crew (they have dedicated staff for the Commons)
thought the reservation deposit was a great idea and had started to do that
for their special events at the Skyway Software Symposium they run.

We just did a special event with a speaker from Twitter that was in town
and didn't use a reserve a spot process... We planned on 30-35% no shows
but it was in excess of almost 60%. I was a bit embarrassed because our
sponsor bought lots of food and the speaker from Twitter made extra effort
to come.

I feel the key is to word it correctly by not calling it a ticket but
reserve your spot. Processing refunds is pretty easy with EventBrite (but
could be easier). So this is a tool in our tool case but not one we use at
our monthly meetings.

On Mon, Jun 8, 2015 at 3:00 PM, Don Sheu <dinaldo at gmail.com> wrote:
> Hey folks, wondering what approaches folks have to encouraging accurate
> RSVPs for events.
>
> Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
> Amount would be refunded on check-in.
>
> Welcome everybody's thoughts and experience on this one.

What problem are you trying to solve by making people pay, and how
large is the data set of inaccurate RSVPs to accurate attendance for
the group? I've found between 60-70% attendance to be the rate with
the handful of things I've organized, other organizers I've talked to
were roughly in that range, and 0.65 happens to be the number Ned
settled on in pizza.py. What have you in seen in that group?
_______________________________________________
Group-Organizers mailing list
Group-Organizers at python.org
https://mail.python.org/mailman/listinfo/group-organizers
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From dinaldo at gmail.com  Tue Jun  9 17:13:35 2015
From: dinaldo at gmail.com (Don Sheu)
Date: Tue, 9 Jun 2015 08:13:35 -0700
Subject: [group-organizers] RSVPs
In-Reply-To: <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
 <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>
Message-ID: <CACvX9QAUGTRE2vfsaVmUg0JM4wDvAEZ826N2zU=rH8K=Jq57+A@mail.gmail.com>

Our point is not to charge for the monthly meetup. Our no-show has been all
over the place recently. Earlier in our org's life, RSVPs were pretty
accurate.

Peter, that's interesting about asking about menu choice. I've done
informal surveys to gauge food choice. In our case was tacos and trying to
ascertain how many people wanted a vegetarian option. We did have very
little drop-off during that event.

My biggest concern is that we'll get at least 100+ potential attendees
every month. However when we have a venue host with a smaller capacity like
we did recently and half of the RSVPs don't show, it's not fair for the
folks unable to attend because somebody RSVP'ed and didn't show.

I noticed Hy Carrel's message to SF Python recently a reminder of how they
handle drop-off. They have staggered entry time for reserved attendees and
waitlisted members.

Thank you for everybody for comments. Inclusion is a big mission for our
group. First job is making sure we include everybody who wants to make a
meeting.
?

On Tue, Jun 9, 2015 at 7:19 AM, Peter Farrell <pjf at maestropublishing.com>
wrote:

> We had virtually no complaints when we did our Data^3 event at Target last
> March...accept one. We had a guy that has a startup ask for a free ticket.
> We declined as his attendance rate was 1/19 events. He eventually did
> reserve a spot and.... Showed up.
>
> Anyways for limited space venues like Target Commons, we felt it was
> important to fill the space but not exceed the fire marshal room limits of
> 250. They were weary of setting the limit higher because of no shows plus
> we asked which box lunch they wanted. We had the correct number of GF, veg
> and vegan special boxes for the first time!
>
> The Target event planning crew (they have dedicated staff for the Commons)
> thought the reservation deposit was a great idea and had started to do that
> for their special events at the Skyway Software Symposium they run.
>
> We just did a special event with a speaker from Twitter that was in town
> and didn't use a reserve a spot process... We planned on 30-35% no shows
> but it was in excess of almost 60%. I was a bit embarrassed because our
> sponsor bought lots of food and the speaker from Twitter made extra effort
> to come.
>
> I feel the key is to word it correctly by not calling it a ticket but
> reserve your spot. Processing refunds is pretty easy with EventBrite (but
> could be easier). So this is a tool in our tool case but not one we use at
> our monthly meetings.
>
> On Mon, Jun 8, 2015 at 3:00 PM, Don Sheu <dinaldo at gmail.com> wrote:
> > Hey folks, wondering what approaches folks have to encouraging accurate
> > RSVPs for events.
> >
> > Some of PuPPy's organizers want to charge a fee of $5 over Eventbrite.
> > Amount would be refunded on check-in.
> >
> > Welcome everybody's thoughts and experience on this one.
>
> What problem are you trying to solve by making people pay, and how
> large is the data set of inaccurate RSVPs to accurate attendance for
> the group? I've found between 60-70% attendance to be the rate with
> the handful of things I've organized, other organizers I've talked to
> were roughly in that range, and 0.65 happens to be the number Ned
> settled on in pizza.py. What have you in seen in that group?
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
> -------------- next part --------------
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> https://mail.python.org/mailman/private/group-organizers/attachments/20150609/731fd18d/attachment.html
> >
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>



-- 
Don Sheu
(312) 880-9389

  *Apply to join us at www.openforcetour.org
<http://www.openforcetour.org/>*

*CONFIDENTIALITY NOTICE*: *The information contained in this message may be
protected trade secrets or protected by applicable intellectual property
laws of the United States and International agreements. If you believe that
it has been sent to you in error, do not read it. Please immediately reply
to the sender that you have received the message in error. Then delete it.
Thank you.*
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From simeonf at gmail.com  Tue Jun  9 22:00:07 2015
From: simeonf at gmail.com (Simeon Franklin)
Date: Tue, 9 Jun 2015 13:00:07 -0700
Subject: [group-organizers] RSVPs
In-Reply-To: <CACvX9QAUGTRE2vfsaVmUg0JM4wDvAEZ826N2zU=rH8K=Jq57+A@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
 <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>
 <CACvX9QAUGTRE2vfsaVmUg0JM4wDvAEZ826N2zU=rH8K=Jq57+A@mail.gmail.com>
Message-ID: <CAK0d_GqQP=3BCF66JfW9pSXx3TPRFWMPXaYxZ6pi96N469Riug@mail.gmail.com>

On Tue, Jun 9, 2015 at 8:13 AM, Don Sheu <dinaldo at gmail.com> wrote:

> Our point is not to charge for the monthly meetup. Our no-show has been all
> over the place recently. Earlier in our org's life, RSVPs were pretty
> accurate.
>

This plagues us as well. SF Python Meetup typically can fit 225 people in
our largest venues. We have used Meetup to take reservations and send at
least 1 "Please release your reservation if you do not intend to attend"
email in the day or two before each event. We still can count on 45% no
shows (350 registrations <200 in the house) and the percentage fluctuates
sometimes up to as much as 65% no show (only 120 in the house).

The main harm this causes is food wastage which annoys our sponsors. We
could also do some promoting to drive up attendance if we knew in advance
that attendance would be low...

We have kept some attendance sheets and are considering doing an email
campaign to frequent no-shows reminding them not to RSVP yes if they don't
know if they'll come. Has anybody reached out to frequent no-shows and had
a positive impact?

-regards
Simeon
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From pjf at maestropublishing.com  Thu Jun 11 05:14:40 2015
From: pjf at maestropublishing.com (Peter J. Farrell)
Date: Thu, 11 Jun 2015 03:09:40 -0005
Subject: [group-organizers] RSVPs
In-Reply-To: <CAK0d_GqQP=3BCF66JfW9pSXx3TPRFWMPXaYxZ6pi96N469Riug@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
 <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>
 <CACvX9QAUGTRE2vfsaVmUg0JM4wDvAEZ826N2zU=rH8K=Jq57+A@mail.gmail.com>
 <CAK0d_GqQP=3BCF66JfW9pSXx3TPRFWMPXaYxZ6pi96N469Riug@mail.gmail.com>
Message-ID: <1433992480.11712.1@smtp.gmail.com>

We send out reminders three days and the day before our monthly 
meeting.  One month we forgot to send out reminder messages and it 
didn't make any difference.

I agree that the upsetting sponsors over food waste is embarrassing and 
has caused some of our sponsors think twice for about hosting us again.

We have also sent some of the chronic no-show members personal messages 
and that didn't help either...

I'm out of ideas except to have people put some green skin in the game 
and move to reserved RSVPs.  It's just more work for us...

On Tue, Jun 9, 2015 at 3:00 PM, Simeon Franklin <simeonf at gmail.com> 
wrote:
> On Tue, Jun 9, 2015 at 8:13 AM, Don Sheu <dinaldo at gmail.com> wrote:
>> Our point is not to charge for the monthly meetup. Our no-show has 
>> been all
>> over the place recently. Earlier in our org's life, RSVPs were pretty
>> accurate.
>  
> This plagues us as well. SF Python Meetup typically can fit 225 
> people in our largest venues. We have used Meetup to take 
> reservations and send at least 1 "Please release your reservation if 
> you do not intend to attend" email in the day or two before each 
> event. We still can count on 45% no shows (350 registrations <200 in 
> the house) and the percentage fluctuates sometimes up to as much as 
> 65% no show (only 120 in the house).
> 
> The main harm this causes is food wastage which annoys our sponsors. 
> We could also do some promoting to drive up attendance if we knew in 
> advance that attendance would be low...
> 
> We have kept some attendance sheets and are considering doing an 
> email campaign to frequent no-shows reminding them not to RSVP yes if 
> they don't know if they'll come. Has anybody reached out to frequent 
> no-shows and had a positive impact?
> 
> -regards
> Simeon
> 
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From wirth.jason at gmail.com  Thu Jun 11 06:08:25 2015
From: wirth.jason at gmail.com (Jason Wirth)
Date: Thu, 11 Jun 2015 04:08:25 +0000
Subject: [group-organizers] RSVPs
In-Reply-To: <1433992480.11712.1@smtp.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
 <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>
 <CACvX9QAUGTRE2vfsaVmUg0JM4wDvAEZ826N2zU=rH8K=Jq57+A@mail.gmail.com>
 <CAK0d_GqQP=3BCF66JfW9pSXx3TPRFWMPXaYxZ6pi96N469Riug@mail.gmail.com>
 <1433992480.11712.1@smtp.gmail.com>
Message-ID: <CAEwvNMgH7MFkJ__v5YhjkXzNozc3V7Euhhh73GcAWGv4XD_K4w@mail.gmail.com>

I know this is the $64,000 question, but who such a high percentage of
no-shows?

With 300 ppl in attendance but a <50% attendance rate why not charge a
refundable RSVP fee? I guess at some point there s a tipping point between
quality and quantity.
On Wed, Jun 10, 2015 at 10:35 PM Peter J. Farrell <pjf at maestropublishing.com>
wrote:

> We send out reminders three days and the day before our monthly
> meeting.  One month we forgot to send out reminder messages and it
> didn't make any difference.
>
> I agree that the upsetting sponsors over food waste is embarrassing and
> has caused some of our sponsors think twice for about hosting us again.
>
> We have also sent some of the chronic no-show members personal messages
> and that didn't help either...
>
> I'm out of ideas except to have people put some green skin in the game
> and move to reserved RSVPs.  It's just more work for us...
>
> On Tue, Jun 9, 2015 at 3:00 PM, Simeon Franklin <simeonf at gmail.com>
> wrote:
> > On Tue, Jun 9, 2015 at 8:13 AM, Don Sheu <dinaldo at gmail.com> wrote:
> >> Our point is not to charge for the monthly meetup. Our no-show has
> >> been all
> >> over the place recently. Earlier in our org's life, RSVPs were pretty
> >> accurate.
> >
> > This plagues us as well. SF Python Meetup typically can fit 225
> > people in our largest venues. We have used Meetup to take
> > reservations and send at least 1 "Please release your reservation if
> > you do not intend to attend" email in the day or two before each
> > event. We still can count on 45% no shows (350 registrations <200 in
> > the house) and the percentage fluctuates sometimes up to as much as
> > 65% no show (only 120 in the house).
> >
> > The main harm this causes is food wastage which annoys our sponsors.
> > We could also do some promoting to drive up attendance if we knew in
> > advance that attendance would be low...
> >
> > We have kept some attendance sheets and are considering doing an
> > email campaign to frequent no-shows reminding them not to RSVP yes if
> > they don't know if they'll come. Has anybody reached out to frequent
> > no-shows and had a positive impact?
> >
> > -regards
> > Simeon
> >
> -------------- next part --------------
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> https://mail.python.org/mailman/private/group-organizers/attachments/20150611/6233d2d6/attachment.html
> >
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>
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From shekay at pobox.com  Thu Jun 11 15:32:44 2015
From: shekay at pobox.com (sheila miguez)
Date: Thu, 11 Jun 2015 08:32:44 -0500
Subject: [group-organizers] RSVPs
In-Reply-To: <CAEwvNMgH7MFkJ__v5YhjkXzNozc3V7Euhhh73GcAWGv4XD_K4w@mail.gmail.com>
References: <CACvX9QCyDUkaA9_NRhWZxk3hdBF1SwX+bLuyHAKk4t2PGFVYTw@mail.gmail.com>
 <CAD+XWwoM_CXNmtK6m7VTW1=9RD6Mk9Upv3=hnV2WsfF0Zg0LmQ@mail.gmail.com>
 <CA+dVMxgGPj8SLtCzjkOQm36aaSv9m3Gv1He_PP1dK9jKdoDMkw@mail.gmail.com>
 <CACvX9QAUGTRE2vfsaVmUg0JM4wDvAEZ826N2zU=rH8K=Jq57+A@mail.gmail.com>
 <CAK0d_GqQP=3BCF66JfW9pSXx3TPRFWMPXaYxZ6pi96N469Riug@mail.gmail.com>
 <1433992480.11712.1@smtp.gmail.com>
 <CAEwvNMgH7MFkJ__v5YhjkXzNozc3V7Euhhh73GcAWGv4XD_K4w@mail.gmail.com>
Message-ID: <CAHCs_rZT0Lhz0t+vML91NmOKyhh1QrMxsgyb3vEWq8Qf9QtNZw@mail.gmail.com>

On Wed, Jun 10, 2015 at 11:08 PM, Jason Wirth <wirth.jason at gmail.com> wrote:

> I know this is the $64,000 question, but who such a high percentage of
> no-shows?
>
> With 300 ppl in attendance but a <50% attendance rate why not charge a
> refundable RSVP fee? I guess at some point there s a tipping point between
> quality and quantity.
>

Do like the Boston group does and determine the no-show percentage, order
food accordingly, have a fall-back if the percentage is out of wack so that
you can quickly order some extra food.

You can usually tell if there is a special meeting where you will get an
uptick in attendance, like, if you have Big Name from Big Company.


-- 
shekay at pobox.com
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From p.andrefreitas at gmail.com  Tue Jun 16 00:03:08 2015
From: p.andrefreitas at gmail.com (=?UTF-8?Q?Andr=C3=A9_Freitas?=)
Date: Mon, 15 Jun 2015 22:03:08 +0000
Subject: [group-organizers] Python Porto UG chapter
Message-ID: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>

I am starting a Python User Group in my city ( Porto, Portugal) and by
reading the wiki I created the chapter on meetup.com as suggested:
http://www.meetup.com/pt/Python-Porto/

How do I add it to https://wiki.python.org/moin/LocalUserGroups as
suggested in the article?

*Andr? Freitas*
Full-Stack Software Developer and Python Advocate
www.andrefreitas.pt <http://andrefreitas.pt>
-- 
Andr? Freitas Software Engineering www.andrefreitas.pt
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From willingc at willingconsulting.com  Tue Jun 16 00:26:34 2015
From: willingc at willingconsulting.com (Carol Willing)
Date: Mon, 15 Jun 2015 15:26:34 -0700
Subject: [group-organizers] Python Porto UG chapter
In-Reply-To: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>
References: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>
Message-ID: <557F511A.5050207@willingconsulting.com>

Hello Andre,

I'm glad that David was able to help you on the Core Mentorship mailing 
list. I believe that you will need to create an account to edit the wiki.

If you have any difficulty creating an account, please let me know.


Congrats on the new group :D

Carol


On 6/15/15 3:03 PM, Andr? Freitas wrote:
> I am starting a Python User Group in my city ( Porto, Portugal) and by
> reading the wiki I created the chapter on meetup.com as suggested:
> http://www.meetup.com/pt/Python-Porto/
>
> How do I add it to https://wiki.python.org/moin/LocalUserGroups as
> suggested in the article?
>
> *Andr? Freitas*
> Full-Stack Software Developer and Python Advocate
> www.andrefreitas.pt <http://andrefreitas.pt>


-- 
*Carol Willing*
Developer | Willing Consulting
https://willingconsulting.com
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From berker.peksag at gmail.com  Tue Jun 16 05:08:19 2015
From: berker.peksag at gmail.com (=?UTF-8?Q?Berker_Peksa=C4=9F?=)
Date: Tue, 16 Jun 2015 06:08:19 +0300
Subject: [group-organizers] Python Porto UG chapter
In-Reply-To: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>
References: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>
Message-ID: <CAF4280JNMiZZe=DH8AQZ1KDe6WWDwGwjN3gqpoxw4rLW_W=KhQ@mail.gmail.com>

On Tue, Jun 16, 2015 at 1:03 AM, Andr? Freitas <p.andrefreitas at gmail.com> wrote:
> I am starting a Python User Group in my city ( Porto, Portugal) and by
> reading the wiki I created the chapter on meetup.com as suggested:
> http://www.meetup.com/pt/Python-Porto/
>
> How do I add it to https://wiki.python.org/moin/LocalUserGroups as
> suggested in the article?

Hi Andr?,

You need to send an email to pydotorg-www at python.org (with your
account information) to be able to edit the wiki. See
https://wiki.python.org/moin/#Editing_pages for more information.

--Berker

From p.andrefreitas at gmail.com  Tue Jun 16 01:05:17 2015
From: p.andrefreitas at gmail.com (=?UTF-8?Q?Andr=C3=A9_Freitas?=)
Date: Mon, 15 Jun 2015 23:05:17 +0000
Subject: [group-organizers] Python Porto UG chapter
In-Reply-To: <557F511A.5050207@willingconsulting.com>
References: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>
 <557F511A.5050207@willingconsulting.com>
Message-ID: <CAMkX=YWi_OTG2RzU4VKNe_Sa4nPbtKOjfpBNgN=iPoJqZRpbjg@mail.gmail.com>

Hi Carol,
Thank you, I have created the account: andrefreitas :)



*Andr? Freitas*
Full-Stack Software Developer and Python Advocate
www.andrefreitas.pt <http://andrefreitas.pt>

Em seg, 15 de jun de 2015 ?s 23:31, Carol Willing <
willingc at willingconsulting.com> escreveu:

>  Hello Andre,
>
> I'm glad that David was able to help you on the Core Mentorship mailing
> list. I believe that you will need to create an account to edit the wiki.
>
> If you have any difficulty creating an account, please let me know.
>
>
> Congrats on the new group :D
>
> Carol
>
>
>
> On 6/15/15 3:03 PM, Andr? Freitas wrote:
>
> I am starting a Python User Group in my city ( Porto, Portugal) and by
> reading the wiki I created the chapter on meetup.com as suggested:http://www.meetup.com/pt/Python-Porto/
>
> How do I add it to https://wiki.python.org/moin/LocalUserGroups
>
>  as
> suggested in the article?
>
> *Andr? Freitas*
> Full-Stack Software Developer and Python Advocatewww.andrefreitas.pt <http://andrefreitas.pt> <http://andrefreitas.pt>
>
>
>
> --
>  *Carol Willing*
> Developer | Willing Consulting
> https://willingconsulting.com
>
-- 
Andr? Freitas Software Engineering www.andrefreitas.pt
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From p.andrefreitas at gmail.com  Tue Jun 16 11:24:30 2015
From: p.andrefreitas at gmail.com (=?UTF-8?Q?Andr=C3=A9_Freitas?=)
Date: Tue, 16 Jun 2015 09:24:30 +0000
Subject: [group-organizers] Python Porto UG chapter
In-Reply-To: <CAF4280JNMiZZe=DH8AQZ1KDe6WWDwGwjN3gqpoxw4rLW_W=KhQ@mail.gmail.com>
References: <CAMkX=YXyjTUmg4Bm5H+Q75ay3=zysN19HmGKs8yPYRjNP_gMiA@mail.gmail.com>
 <CAF4280JNMiZZe=DH8AQZ1KDe6WWDwGwjN3gqpoxw4rLW_W=KhQ@mail.gmail.com>
Message-ID: <CAMkX=YXwWrQMBpm_xT_hRM+KbLL+0uyfPnuZ=K-65ZKBwsPFpg@mail.gmail.com>

Hi Berker,
Thanks for the advice :)

*Andr? Freitas*
Full-Stack Software Developer and Python Advocate
www.andrefreitas.pt <http://andrefreitas.pt>

Em ter, 16 de jun de 2015 ?s 04:08, Berker Peksa? <berker.peksag at gmail.com>
escreveu:

> On Tue, Jun 16, 2015 at 1:03 AM, Andr? Freitas <p.andrefreitas at gmail.com>
> wrote:
> > I am starting a Python User Group in my city ( Porto, Portugal) and by
> > reading the wiki I created the chapter on meetup.com as suggested:
> > http://www.meetup.com/pt/Python-Porto/
> >
> > How do I add it to https://wiki.python.org/moin/LocalUserGroups as
> > suggested in the article?
>
> Hi Andr?,
>
> You need to send an email to pydotorg-www at python.org (with your
> account information) to be able to edit the wiki. See
> https://wiki.python.org/moin/#Editing_pages for more information.
>
> --Berker
>
-- 
Andr? Freitas Software Engineering www.andrefreitas.pt
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