[group-organizers] RSVPs

[Jason Wirth]

I know this is the $64,000 question, but who such a high percentage of
no-shows?

With 300 ppl in attendance but a <50% attendance rate why not charge a
refundable RSVP fee? I guess at some point there s a tipping point between
quality and quantity.
On Wed, Jun 10, 2015 at 10:35 PM Peter J. Farrell <pjf at maestropublishing.com>
wrote:

> We send out reminders three days and the day before our monthly
> meeting.  One month we forgot to send out reminder messages and it
> didn't make any difference.
>
> I agree that the upsetting sponsors over food waste is embarrassing and
> has caused some of our sponsors think twice for about hosting us again.
>
> We have also sent some of the chronic no-show members personal messages
> and that didn't help either...
>
> I'm out of ideas except to have people put some green skin in the game
> and move to reserved RSVPs.  It's just more work for us...
>
> On Tue, Jun 9, 2015 at 3:00 PM, Simeon Franklin <simeonf at gmail.com>
> wrote:
> > On Tue, Jun 9, 2015 at 8:13 AM, Don Sheu <dinaldo at gmail.com> wrote:
> >> Our point is not to charge for the monthly meetup. Our no-show has
> >> been all
> >> over the place recently. Earlier in our org's life, RSVPs were pretty
> >> accurate.
> >
> > This plagues us as well. SF Python Meetup typically can fit 225
> > people in our largest venues. We have used Meetup to take
> > reservations and send at least 1 "Please release your reservation if
> > you do not intend to attend" email in the day or two before each
> > event. We still can count on 45% no shows (350 registrations <200 in
> > the house) and the percentage fluctuates sometimes up to as much as
> > 65% no show (only 120 in the house).
> >
> > The main harm this causes is food wastage which annoys our sponsors.
> > We could also do some promoting to drive up attendance if we knew in
> > advance that attendance would be low...
> >
> > We have kept some attendance sheets and are considering doing an
> > email campaign to frequent no-shows reminding them not to RSVP yes if
> > they don't know if they'll come. Has anybody reached out to frequent
> > no-shows and had a positive impact?
> >
> > -regards
> > Simeon
> >
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