From venturafranklin at gmail.com  Sat May 12 11:45:06 2018
From: venturafranklin at gmail.com (Franklin Ventura)
Date: Sat, 12 May 2018 11:45:06 -0400
Subject: [group-organizers] Python Meetups Meetup
Message-ID: <CAAZ0n6D+Mk-qFma64giKgoPhoTXjEYJJaLuGugZ3ii2vKGh0nA@mail.gmail.com>

If you're at Pycon. We will meet today at 2 pm in open space room 10.
Let me know if your have questions you'd like us to discuss.
Thanks,
Frank V.
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From venturafranklin at gmail.com  Sat May 12 16:25:58 2018
From: venturafranklin at gmail.com (Franklin Ventura)
Date: Sat, 12 May 2018 16:25:58 -0400
Subject: [group-organizers] PyCon 2018 User Groups Discussion Notes
Message-ID: <CAAZ0n6DSESnXgfeGPuCZWyZaMrxzoCXF-dzTJngkdScba_Mszg@mail.gmail.com>

Thank you to all of those who were able to join us at the Open Space at
PyCon 2018!

We had a great discussion, but an hour is absolutely not enough time to
cover everything.

Here are the notes, I did my best to transcribe and cover what was
discussed, feel free to comment in the doc and I will update/fix:
https://docs.google.com/document/d/1N4o981EO_12DWtO0K4r-b0Sk4o9-1iUxunnnTt88uKw/edit?usp=sharing

I would like to add some points to the wiki (
https://wiki.python.org/moin/StartingYourUsersGroup), which already covers
much of what we talked about, does anyone know how to do that? (I have been
unable to login/signup on that site.)

Thank you all again for a great discussion!
-Frank V.

Frank Ventura
venturafranklin at gmail.com
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From raymondwberg at gmail.com  Mon May 14 14:01:50 2018
From: raymondwberg at gmail.com (Ray Berg)
Date: Mon, 14 May 2018 13:01:50 -0500
Subject: [group-organizers] PyCon 2018 User Groups Discussion Notes
In-Reply-To: <CAAZ0n6DSESnXgfeGPuCZWyZaMrxzoCXF-dzTJngkdScba_Mszg@mail.gmail.com>
References: <CAAZ0n6DSESnXgfeGPuCZWyZaMrxzoCXF-dzTJngkdScba_Mszg@mail.gmail.com>
Message-ID: <CAFy2DVQCSXiiTQxU093b-Ee94MN13TeOLBP_rsF+3ENwp7wKLw@mail.gmail.com>

Thank YOU. It was a really great conversation, and I learned a lot.

Respectfully,
Ray Berg


On Mon, May 14, 2018 at 11:42 AM Franklin Ventura <venturafranklin at gmail.com>
wrote:

> Thank you to all of those who were able to join us at the Open Space at
> PyCon 2018!
>
> We had a great discussion, but an hour is absolutely not enough time to
> cover everything.
>
> Here are the notes, I did my best to transcribe and cover what was
> discussed, feel free to comment in the doc and I will update/fix:
>
> https://docs.google.com/document/d/1N4o981EO_12DWtO0K4r-b0Sk4o9-1iUxunnnTt88uKw/edit?usp=sharing
>
> I would like to add some points to the wiki (
> https://wiki.python.org/moin/StartingYourUsersGroup), which already covers
> much of what we talked about, does anyone know how to do that? (I have been
> unable to login/signup on that site.)
>
> Thank you all again for a great discussion!
> -Frank V.
>
> Frank Ventura
> venturafranklin at gmail.com
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> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers
>
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From ned at nedbatchelder.com  Sat May 19 09:58:46 2018
From: ned at nedbatchelder.com (Ned Batchelder)
Date: Sat, 19 May 2018 09:58:46 -0400
Subject: [group-organizers] Boulder Python's trello board submission process
Message-ID: <e16e01c3-6125-9d8c-eb67-c694b41b211b@nedbatchelder.com>

Hey all, PyCon is always an energizing experience, so great to talk to 
tons of other organizers!? But it's impossible to finish all the 
conversations that get started.? This mailing list (Python Group 
Organizers) is usually nearly silent, but maybe this is the year 
conversations will continue here?

One thing I heard about at PyCon that piqued my interest was using a 
public Trello board as the pipeline for user group presentations.? 
Boulder is doing it here: https://trello.com/b/wm8hatnW/submissions

I've taken the liberty of including the Boulder Python people on this 
email to ask how the board has been working, and a bit about how it 
works.? The submission page is not a Trello thing, or is it?? What are 
the mechanics behind the scenes?? And what works well and doesn't work 
well about it?? It seems to me that making the process public could help 
attract helpers, or hasn't it done that?

Thanks, I'm looking forward to doing something like this in Boston.

--Ned.


From frank at cuttlesoft.com  Sat May 19 10:37:59 2018
From: frank at cuttlesoft.com (Frank Valcarcel)
Date: Sat, 19 May 2018 08:37:59 -0600
Subject: [group-organizers] Boulder Python's trello board submission
 process
In-Reply-To: <e16e01c3-6125-9d8c-eb67-c694b41b211b@nedbatchelder.com>
References: <e16e01c3-6125-9d8c-eb67-c694b41b211b@nedbatchelder.com>
Message-ID: <CAPLNgLDUWO74hwuiea241Zap2Rh_hK4AUtHZb2v2U3CBB-GSOA@mail.gmail.com>

Thanks, Ned. I've answered your questions below and added some details
about the system.

The submission page is not a Trello thing, or is it?
>

It's just a web form but the backend creates a Trello Card in our
Submissions Board's 'New' list. There is also some logic that creates a
webhook on the card so we can manage automations like sending emails to the
speaker and creating calendar events.


> What are the mechanics behind the scenes?
>

It's a Flask application and it uses Celery for background tasks like the
webhook management. It's up on GitHub
https://github.com/boulder-python/boulderpython.org/ and we have a RTD site
for it as well https://boulderpythonorg.readthedocs.io.

The Trello API integration is done with a fork of the Python library,
PyTrello.


> And what works well and doesn't work well about it?
>

So far we think it's worked well. We pushed to production before we were
feature complete so there are some pieces missing that we'd still like to
finish, but we're very happy with it.

The UX for the submission form could be improved and we'd like to add a
section for speakers to indicate available dates.

We made the decision not to include personal info (e.g. email address and
name) in the Trello cards, so the application still needs an admin area to
match a person with their submission - but we get around this with querying
our database for now.


> It seems to me that making the process public could help attract helpers,
> or hasn't it done that?


We've spoken about adding a public voting side but we're on the fence with
that as we fear it could be discouraging. From an organizational
perspective, it's been a huge improvement to our process! We used to manage
a Google Sheet which I frequently forgot to update, and we would often
forget the importance of coordinating with speakers when they're accepted
and closer to their dates. Now we can automate a lot of this so it happens
in one place.

Another benefit is the archival of talks. So if a member misses a MeetUp,
they'll know that the submission's Trello card will be moved to 'Archived'
and we'll update it with resources from the talk.

---

We'd love to make this project a foundation for other user groups, so this
conversation could be helpful for us to know what an MVP/boiler of it could
look like.

Thanks!

[image: https://www.cuttlesoft.com/?utm_source=email_sig&utm_medium=email]
<https://www.cuttlesoft.com/?utm_source=email_sig&utm_medium=email>

*Frank Valcarcel*Cofounder, Director of Operations
www.cuttlesoft.com
<https://www.cuttlesoft.com/?utm_source=email_sig&utm_medium=email>
Office: 888.534.1844 <+18885341844> ext. 700
Cell: 239.216.0587 <+12392160587>

On Sat, May 19, 2018 at 7:58 AM, Ned Batchelder <ned at nedbatchelder.com>
wrote:

> Hey all, PyCon is always an energizing experience, so great to talk to
> tons of other organizers!  But it's impossible to finish all the
> conversations that get started.  This mailing list (Python Group
> Organizers) is usually nearly silent, but maybe this is the year
> conversations will continue here?
>
> One thing I heard about at PyCon that piqued my interest was using a
> public Trello board as the pipeline for user group presentations.  Boulder
> is doing it here: https://trello.com/b/wm8hatnW/submissions
>
> I've taken the liberty of including the Boulder Python people on this
> email to ask how the board has been working, and a bit about how it works.
> The submission page is not a Trello thing, or is it?  What are the
> mechanics behind the scenes?  And what works well and doesn't work well
> about it?  It seems to me that making the process public could help attract
> helpers, or hasn't it done that?
>
> Thanks, I'm looking forward to doing something like this in Boston.
>
> --Ned.
>
>
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From kevin.najimi at gmail.com  Sat May 19 10:55:42 2018
From: kevin.najimi at gmail.com (Kevin Najimi)
Date: Sat, 19 May 2018 09:55:42 -0500
Subject: [group-organizers] Boulder Python's trello board submission
 process
In-Reply-To: <e16e01c3-6125-9d8c-eb67-c694b41b211b@nedbatchelder.com>
References: <e16e01c3-6125-9d8c-eb67-c694b41b211b@nedbatchelder.com>
Message-ID: <9D54E53A-E33C-4FC8-8886-F07813A13A06@gmail.com>

The Trello board seems like such a good idea!  I think bringing visibility to the submission process would definitely be appreciated by the Milwaukee Python community.  We?ll possibly give this a try!  Thanks for sharing!

- Kevin

> On May 19, 2018, at 8:58 AM, Ned Batchelder <ned at nedbatchelder.com> wrote:
> 
> Hey all, PyCon is always an energizing experience, so great to talk to tons of other organizers!  But it's impossible to finish all the conversations that get started.  This mailing list (Python Group Organizers) is usually nearly silent, but maybe this is the year conversations will continue here?
> 
> One thing I heard about at PyCon that piqued my interest was using a public Trello board as the pipeline for user group presentations.  Boulder is doing it here: https://trello.com/b/wm8hatnW/submissions
> 
> I've taken the liberty of including the Boulder Python people on this email to ask how the board has been working, and a bit about how it works.  The submission page is not a Trello thing, or is it?  What are the mechanics behind the scenes?  And what works well and doesn't work well about it?  It seems to me that making the process public could help attract helpers, or hasn't it done that?
> 
> Thanks, I'm looking forward to doing something like this in Boston.
> 
> --Ned.
> 
> _______________________________________________
> Group-Organizers mailing list
> Group-Organizers at python.org
> https://mail.python.org/mailman/listinfo/group-organizers