[Inpycon] Venue decision
Noufal Ibrahim
noufal at gmail.com
Mon Feb 14 08:03:49 CET 2011
On Mon, Feb 14 2011, Dhananjay Nene wrote:
> Thank you all. We start working towards making it happen.
>
> Can I request all past participants to enumerate whatever they recollect
> might be items/tasks we need to put together in a consolidated list of items
> we need to plan for, track and complete to satisfaction ?
>
> Dhananjay
Following is the actin plan I made for last year. The dates and items
would change a little but I think we can use it as a starting point.
I think it'd be wise to get things like the website and branding done
at first so that we have a public face for advertising right away.
Overall schedule for PyCon India 2010
=====================================
Date: 2010-04-23 11:19:02 IST
Table of Contents
=================
1 Till end of April
2 May1 - May 10
3 By end of May
4 June 1 - June 30
5 July 1 - July 30
6 August
7 September
1 Till end of April
~~~~~~~~~~~~~~~~~~~~
- Discussions on long term aspects like
- Dates
- CFP
- Number of tracks
- Venue finalisation and begin talking (JN Tata is my vote).
- Wifi provider
- A/V provider
- Food provider
- Development and setup of website so that we have our public
face (by May 1).
- Start advertising by word of mouth/twitter
2 May1 - May 10
~~~~~~~~~~~~~~~~
- Discuss sponsors on list
- Finalise main list (the must haves - others can come later and
we'll accomodate)
- Finalise benefits in each tier
- Prepare sponsorship brochures
- Assign people to start talking to the sponsors.
- The bank account should be ready so that we can get funds by
atleast May 15.
3 By end of May
~~~~~~~~~~~~~~~~
- Get commitments from atleast a few sponsors
- WiFi is a priority. We should somehow get a provider like AirTel
to sponsor this. One person should be in charge of this.
- A/V shouldn't be as hard as wifi but we need a person who'll be
in touch with them.
4 June 1 - June 30
~~~~~~~~~~~~~~~~~~~
- Mainly focussing on sponsors. This month will be a little hazy
since our steps forward depend on how much cash we'll make.
- It will also be one of the most critical since no money == no
conference.
- The moment we make enough to book the venue, we should go ahead
and do it.
- Now we have a minimal conference with no wifi/food.
- Put up pages on the website detailing nearby restaurants and
stuff in as much detail as possible.
- Depending on what the financial situation, we can take the call
here on international speakers. They're the main luxury we can
cut off.
- Discuss of CFP on the list (details like how many etc.)
- We (ie. Anand) will also discuss with the PSF whether they can
sponsor a speaker or two from abroad.
5 July 1 - July 30
~~~~~~~~~~~~~~~~~~~
- CFP (July 1)
- Announce in and shamelessly publicise it
- 3 weeks to send papers. July 20 is the cut off date.
- 2 or 3 weeks to review papers. Authors will be notified by
early/mid August. (team to review papers - a few from India and
few from abroad).
- By end of August, the abstracts should be with us.
- Find a caterer and negotiate prices (same as last time?)
- By the end of this month, we should have a confirmed conference so
official publicity can start (media etc.)
6 August
~~~~~~~~~
- Recieve papers from interested parties.
- Discuss keynote/invited speakers - This would depend on budget
and by this time we should be clear on when/what we can do.
- Tie up loose ends. This is getting fuzzy.
7 September
~~~~~~~~~~~~
- Somewhere in the middle (15 - 20) - official conference dates.
[...]
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