[Inpycon] Sponsorships for 2011

[Noufal Ibrahim]

On Mon, Jan 17 2011, kausikram krishnasayee wrote:


[...]

> Event Ground Cost:
> Good Lunch at 90 - 100 rs per plate for 600 people on both days (an order of
> 600 pax can be servered for 700 people) = 600 * 100 * 2 = 1,20,000/-
> (Vegetarian)
> Tea, Coffee, etc for the two days = 40, 000 /-
> Videography, Mics, projectors etc = 40,000 /- (worst case scenario, we can
> avail these facilities inside campus if they have them)

True. We will still need professional videographers and possibly their
own audio equipment if it'll improve the recording quality. MSRIT had
good audio facilities but the poor audio on some of the DVDs was
attributed to "bad facilities" by the videographer since we didn't use
his gear. 

> T Shirts at 110 rs * 600 = 66,000 /- (again this is an aprox number and can
> swing on either side by a few thousands)
> Banners, Badges, and other Branding Material = 15,000 /-

40k for Tea/Coffee? Isn't that rather high? 

You've missed wifi. We need to get it done professionally this
time. It's annoying when people get a burst of strong signal and the
first thing they do is to tweet about how the wifi sucks.

You've also missed out foreign delegates. Since we had one last year, I
think people will expect one this year and it's a good boost for the
community in general. Bringing and accomodating one person will cost
around 1.5L. It will be slightly cheaper if we're considering someone
from Europe.

Also, you've not factored in the registration costs. We can use that
offset the components that will change based on number of participants
(e.g. food, swag etc.)

> all put together we will require around 2,90,000 ~ 3,00,000 INR. to
> run a barebone event with no venue cost. any more capital that we
> raise can go towards better shwag kits and such.  ideally we should
> look at 3 tiers
>
> 1 * 2.5 lakhs - 3 lakhs from the main sponsor ( 5000 - 6000 USD )
> 2 * 1 lakh from the silver sponsors ( 2000 USD)
> 4 * 30,000 - 50,000 from the third tier (1.2 lakhs - 2 lakhs)

This sounds okay I think. Just factor in the wifi. I haven't contacted
anyone about it so I don't have numbers. The rest of what you've said
sounds reasonable to me.

> this will raise a capital of around 4.7 to 6 lakhs. with such a
> capital we can run a fabulous event, consider reducing event
> registration fee, start new initiatives and think about building a
> corpus for the association (if we need to).

There's some leftover money from last year which we can use too I think
but that's only emergency cushioning.

[...]


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