[Inpycon] Minutes of meeting - 4th Oct, 2012 at Khosy

Dhruv Baldawa dhruvbaldawa at gmail.com
Fri Oct 5 18:35:58 CEST 2012


--
Dhruv Baldawa
(http://www.dhruvb.com)



On Fri, Oct 5, 2012 at 11:52 AM, kracekumar <me at kracekumar.com> wrote:

>
>  All,
>
>   We had meeting in khosy's at 7:30 on 4th Oct, 2012 and had discussion
> about PyCon India 2013, during the discussion we forgot to order the soup
> :-(. Following people were present
>
>    - Anand
>     - Noufal
>    - Vijay
>    - Jnana Sagar
>     - Sreekanth
>    - Devi
>    - Kracekumar
>
>
> Discussion was mainly focussed on selection process for talks, tutorials,
> how to engage student community, volunteers, venue, sponsorship amount etc
> ...
>
>  * Minutes of the meeting *
>
>    - Provide certificate to students/ volunteers. This may encourage
>    students to attend tutorials & talks which can be latter produced in
>    college for adjusting attendance of labs if required etc ...
>    - Send Posters to college in 2 months advance.
>    - Conduct Python workshop during college tech fest as part of
>    spreading awareness of Python through IPSS.
>
> +1 to this. Today, I was speaking about Python at Google Devfest by GDG
Mumbai. The response was completely overwhelming. I think we should have
separate channels apart from those through IPSS for this. If IPSS starts an
initiative this, we might require local chapters which can take care of
this.

>
>    - Clearly mention in posters, PyCon India is pure volunteer effort and
>    need volunteers.
>    - Shortlist all possible venues in bangalore and compare the price.
>    Venues can be private convention hall, 5 star hotel, College auditorium.
>    - Deadline for venue finalisation is January.
>    - Decide on the sponsor kit.
>    - All volunteers who are coordinating speakers should have all
>    speakers phone no, photo, twitter handle to contact them.
>    - First timers are not allowed to present tutorials.
>    - Process for selecting speakers has to be strict. First short list
>    all speakers and provide two weeks of time for speakers to upload the
>    presentation and finalise the talk.
>    - Keep a separate volunteer to take care of lighting talks.
>     - During tutorial day it should be assumed INTERNET is not reliable.
>    Volunteers are supposed to handover few pen drives to speakers for
>    distributing materials.
>    - Expectation from volunteer is high, volunteer cannot attend any
>    talks.
>    - Special ticket price for students at early bird ticket.
>    - If possible try to find Indian Keynote speaker, speaker needn't be
>    Python contributor for example PyCon US 2012 keynote speaker was Paul
>    Graham who is known for Y Combinator.
>    - If sponsors company strength is less than 20, 50% discount will be
>    given on sponsorship amount.
>    - There is no hard slab in number of gold and silver sponsors.
>    - Lanyards will have * only Python * logo.
>    - Hat or t-shirt will be given to volunteer to distinguish from
>    participants.
>
>
> Since we ran out of time, we dint get time to decide on website launch.
>
> --
> Thanks & Regards
> Kracekumar.R
> "Talk is cheap, show me the code." -- Linus Torvalds
>
>
>
>
>
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