[Inpycon] Venue for PyCon India 2018

Sun Nov 26 02:22:10 EST 2017

> On 25-Nov-2017, at 12:43 AM, Saptak Sengupta <saptak013 at gmail.com> wrote:
> 
> 
> 
>> On 25 November 2017 at 00:36, Gaurav Kumar <aavrug at gmail.com> wrote:
>> On Fri, Nov 24, 2017 at 10:49 AM, vijay kumar <vnbang2003 at gmail.com> wrote:
>> >
>> >
>> > On Fri, Nov 24, 2017 at 10:38 AM, Sayan Chowdhury
>> > <sayan.chowdhury2012 at gmail.com> wrote:
>> >>
>> >> On Mon, Nov 20, 2017 at 12:23 PM, vijay kumar <vnbang2003 at gmail.com>
>> >> wrote:
>> >> > Hi All,
>> >> > During our last F2F meeting , we spoke on different venue available to
>> >> > host
>> >> > PyCon India 2018.
>> >> >
>> >> > Below is list
>> >> > 1) NIHMANS(One of the volunteer infomred it's not available sept month)
>> >> > 2) BIEC:
>> >> > 3) Palace ground
>> >> > 4) MLR white field
>> >> > 5) College(Chirst college)
>> >> >
>> >>
>> >> We had a visit to BIEC yesterday as well the Christ University.
>> >>
>> >> * Christ University
>> >>   - The capacity of the auditorium in the Christ university is good
>> >> but quite spread out which would make it difficult to attend talks in
>> >> two tracks.
>> >>   - The library space was good enough and this place would be good as
>> >> a dev sprints venue and a workshop venue.
>> >>
>> >> * BIEC
>> >>   - This place has 4 really big halls from 10.5k-17.5 sq. mtrs. Rate:
>> >> 230 per day/per sq. mtrs.
>> >>   - The place also has a conference center with 8 halls and a Amphi
>> >> Theatre. The biggest three halls on paper accommodates 1400, 700, 250
>> >> people. But after looking at the space and doing the calculation based
>> >> on the event going on yesterday we can accommodate ~2000, 1200,
>> >> 500-600 peoples.
>> >>  - The cost of the full convention centre is ₹462875.
>> >>  - The place has a good decent size food court to have the lunches and
>> >> also few other shops like Barista, CCD, Dominos incase people want to
>> >> buy and have food.
>> >>  - The place has a lot of open space to drive other activities.
>> >>
>> >>  - The biggest problem of the place is no external food vendors is
>> >> allowed and you have to choose from the given set of food vendors. The
>> >> cost of food varies  from 800-1200 per person.
>> >>
>> >> Now, the main point to note is to drive a discussion to move the
>> >> conference to end of August. The dates being 29th, 30th, 31th of
>> >> August. The reason being since the months of May-August is off season
>> >> they give a discount of 25%.  Also, the place is quite in demand so we
>> >> need to close off on this place by next week (Tentatively 1st
>> >> December).
>> >>
>> > Add more details to Sayan's email on BIEC
>> >
>> > Venue is really awesome and flexiable enough to own custom change setup as
>> > required.
>> >
>> > Pros
>> > -  All halls are on ground floor.
>> > -  We can move around from each hall in less than minute.
>> > -  We can accomdate 10-12 sponsor stalls.
>> > -  They have good quality vendors list to be chosen. (5 star hotel
>> > standards)
>> > -  As per us, we can accomdate 2000-2200, 1000 and 500 people in 3 halls.
>> > -  Good space for Kids track and child care.
>> >
>> >  Cons
>> >   - Location is bit far but well connect with public transportation.
>> >   - Food court is decent but in different building from convention centre.
>> >
>> > As 10th year celebration
>> >
>> > -  Bigger and flexiable venue (As expalined above)
>> > -  We want to planning to have 6-8 Keynote speaker travelling , apart from
>> > india keynote speakers.
>> > -  We want to add kids track also.
>> > -  We want to make it 3 days conference(under discussion) and 2 days dev
>> > sprint/workshop (different venue)
> 
> +1 with 3 days of conference.
>  
>> >
>> > With above point, We request people to share opnion on below
>> >
>> > Cost:
>> > 1) Two day conference and conference fee to 2,500(with T- shirt) and 2,000
>> > without T-shirt.
>> > 2) Three day conference and conference fee to 3,500(with T- shirt) and 3,000
>> > without T-shirt
>> >
>> > Dates:
>> > 1) First or second week of September 2018.
>> > 2) Last week of August 2018.
>> >
>> > Please do share your opnion.
>> 
+1 for 2 days.
>> +1 for 3 days. I think saying with and without T-shirt doesn't sounds
>> good. What If we make this difference on some other basis like with
>> dev-sprint and without dev-sprint.
> 
> I agree with Gaurav that with and without T-shirt doesn't sound good.
> Instead making devsprint optional sounds better.

Devsprint encourages coding participation and I don’t think it should be made optional.
Sometimes people who are a little doubtful also applies and drops by to check out what’s going on. Only to find it fun learning and contributing and thus getting started.

Making it optional, would mean to potentially lose out on these new comers. Essentially that’s why we have this conference. To allow everyone the opportunity to learn.

>  
>> 
>> 
>> --
>> Thanks,
>> 
>> Gaurav Kumar
>> 
>> +91-7996874069
>> 
>> about.me/aavrug
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> 
> 
> 
> -- 
> Saptak Sengupta
> Core Developer at FOSSASIA
> Contact No - +91-9748368303
> Github | Linkedin | Facebook
> ᐧ
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