[Inpycon] Reg PyCon India 2018

[E Manivannan]

Hi All,

I was planning to send out update to the entire group on how we are
progressing - however I see alot of anxious emails.

HydPy team has been working to make Pycon India 2018 a successful event and
to this regard, we have published a tentative plan - which included
conference format, work groups, budgeting etc. On this plan, we received
feedback & have made progress in that direction.

We have formed work groups which include members across India. They have
started discussions & charting the work for the conference. Every decision
& direction taken are towards making this event successful.

We want positive collobration from everyone and would welcome participation
from anyone whether in Workgroups/Volunteers. Lastly, I request everyone to
understand that "Python Community is Larger than the individual
differences", so please participate constructively.

Regards,
Mani


On Sat, Apr 14, 2018 at 4:22 PM, Vanitha Shanmugam <vani.pree at gmail.com>
wrote:

>
>
> On 12 April 2018 at 19:37, Ramanathan Ramakrishnamoorthy <
> ramanathanhari at gmail.com> wrote:
>
>> The search for Venue has been happening for almost a month and a half,
>> and we had multiple parameters to fit in.
>>
>
>> 1. Make sure working population can make to the conference in good
>> numbers.  Almost 85-90% of working people in Hyderabad is based out of
>> Hitech city and around and proximity to them was considered important.
>> 2. Make sure enough number of hotels and hangout places are available
>> near the venue for people traveling from outside of Hyderabad.
>> 3. Keep the ticket pricing affordable for everyone while giving good
>> discounts to students.
>> 4. Be able to conduct the workshops on a weekday and have the scheduled
>> classes (in case it is a college) undisturbed.
>> 5. Have parallel sessions halls nearby and not far away from the main
>> hall.
>> 6. Have sufficient place for impromptu open spaces and unconference
>> events.
>> 7. Ensure the tenth anniversary of PyCon India is a grand celebration.
>>
>> Besides these, we had to bootstrap quickly for the conference (well, we
>> all know "what need not be discussed again") and there was an urgency in
>> confirming the venue to finalize the conference structure and other
>> details.  We considered almost 15 other venue options (not to miss IIT,
>> IIIT, JNTU, UOH, BITS, Cyber conventions, JRC, Avasa, Marriot, Katriya,
>> Park, ITC Kohenur, etc,.) and finalized on HICC as it was a perfect fit on
>> all the aspects mentioned.  Rest assured, a lot of careful and cautious
>> thought has gone into the decision.
>>
>> Coming specifically to CMR as a venue option that came up yesterday, it
>> is not a good fit while considering #1 and #2. I had called up Dr.Solanki
>> today morning to explain the rationale and factors behind the decision and
>> also to thank him for his kind gesture.  We totally understand that he is
>> trying to help us in reducing cost. Once again, thanks Dr.Solanki for
>> coming up with the offer.
>>
>
> I know how much effort goes in finding a venue and also the rest of the
> conference planning depends on the venue selection. PyCon India is national
> event and the team who has taken the responsibility to run the event should
> make sure to involve broader community in such a discussion. If you had
> sent a note here in mailing list when the team had started looking for a
> venue, it would have given everyone here an opportunity to share other
> options and opinions. That way, CMR institute would have come up earlier in
> the discussion and we might have had more venue options to look into too.
>
> I don't see any PyCon India discussion coming in mailing list for that
> matter, only decisions are announced and people's opinions are rejected
> mentioning that the decision was already made and also the time constraint
> in going over it again.
>
> I noticed that the sponsorship document is updated and "Diamond" and "A la
> Carte" sponsorships are removed and the benefits have been updated as well.
> Why was this not discussed in mailing list? Looks like Hyderabad team takes
> decision on their own and does not care the community.
>
> Interesting fact is people who questioned the Bangalore team, who took
> over PyCon India 2018 initially, are not concerned about all the backend
> discussions happening now. Wondering how the community is trusting the
> current team when they did not trust us even after sharing all the details
> in mailing list.
>
> Noufal doubted us, the Bangalore team, that we might be doing backend
> discussions, Bibhas, Anand C and multiple others asked for Meeting minutes
> for every minute detail we discussed. Where are they now?
>
> When Chandan raised question on PyCon India 2016 and 2017, Noufal
> mentioned that taking discussions offline on telegram groups are wrong and
> we should have everything in mailing list. Also he suggested that we should
> move on with this year's PyCon India instead of discussing what has
> happened. And we are letting the same thing happen again this year. If we
> are going to delay things every year to make sure PyCon India happens, when
> are we going to solve the problems?
>
> Just to make it clear, am not against the current team but am against
> people applying different rules for different set of people. This makes me
> think that these people had something either against all of us or against a
> particular person in the Bangalore team personally and they did not want us
> to do PyCon India 2018.
>
> Can we solve the problems and do things the right way irrespective of who
> is organising the event?
>
>
>
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