[Inpycon] Reg PyCon India 2018

Sat Apr 14 12:22:04 EDT 2018

Hi Vanitha

Hope you are doing great. I would like to respond to the queries which you
have asked. Please read inline answers below.

On Sat, Apr 14, 2018 at 7:42 PM Vanitha Shanmugam <vani.pree at gmail.com>
wrote:

>
>
> On 14 April 2018 at 17:38, E Manivannan <elangovan.manivannan at gmail.com>
> wrote:
>
>> Hi All,
>>
>> I was planning to send out update to the entire group on how we are
>> progressing - however I see alot of anxious emails.
>>
>
> I think you did not get my point. We do not want just an information on
> final decision made regarding PyCon India to be sent here but want the
> actual discussion to happen here.
>
>
I think the current team is working with transparency & inclusion, where
everything is informed & wherever there is scope for inputs from the
community is being done, more on this mentioned below.

>
>> HydPy team has been working to make Pycon India 2018 a successful event
>> and to this regard, we have published a tentative plan - which included
>> conference format, work groups, budgeting etc. On this plan, we received
>> feedback & have made progress in that direction.
>>
>> We have formed work groups which include members across India. They have
>> started discussions & charting the work for the conference. Every decision
>> & direction taken are towards making this event successful.
>>
>
> Do you mean that people have to be part of workgroup or volunteer to
> provide suggestions?
> I hope you understand that not everyone in the community can be part of
> the workgroup/volunteer and we, PyCon India values every contribution
> however small it is and that includes suggestions coming through
> discussions in mailing list too.
>
> Just curious, can you please tell me the guidelines used to select people
> in workgroups and who all were involved in coming up with guidelines and
> selection of people? I don't remember seeing a discussion in mailing list
> on the guidelines. How was community involved in this?
>

For workgroup selection we basically filtered applicants with some
experience with earlier PyCons. Some of us put effort in reachcing folks
from different cities to be part of the workgroups so that each workgroup
has representation from the maximum python communities possible. Ram has
also reached to you to be part of the workgroups, it would be great to have
everybody working together for the 10th year anniversary. More information
on the workgroups is mentioned here:
https://mail.python.org/pipermail/inpycon/2018-March/011880.html, I'll add
the selection process to the same thread as well.

>
>
>>
>> We want positive collobration from everyone and would welcome
>> participation from anyone whether in Workgroups/Volunteers. Lastly, I
>> request everyone to understand that "Python Community is Larger than the
>> individual differences", so please participate constructively.
>>
>
> How would everyone participate when only the decisions are notified here
> and no suggestions are accepted? I expect you to understand that Python
> community is Large and the decisions on PyCon India has to be made
> involving the large community rather than having a closed group discussion
> over Telegram/other modes offline.
> Also, not everyone think alike and the things that you feel constructive
> might not be considered constructive by all.
>
> I think everybody's suggestions are valuable & I think the current team is
trying their best to be inclusive. When the first proposal was made to the
community to shift the venue to Hyderabad (
https://mail.python.org/pipermail/inpycon/2018-March/011842.html), it made
sense for some things like food, venue etc. to be decided by the local
community. So the same was asked from the community & community as a whole
had agreed upon it before any decision using this framework was taken. As
you can see the other teams like website, social media & cfp are working in
a open & collaborative way in  the mailing list.

> I request you not to silence people from asking questions instead make
> sure to take everyone together which will not give anybody a chance to
> question. Being a chair of PyCon India is a huge responsibility and some
> of the responsibilities are making sure the discussion is happening in
> mailing list, justifying the decision taken by the organising committee and
> bridging the communication gap between organizing committee and python
> community of India. And would request you to justify the venue selection,
> updating and publishing sponsorship doc in the website without discussing
> here.
>
> I think the point here was not to shut people but not to go back and forth
on the decisions, specially the ones taken by the community itself. The
conference chair & the team is answerable for the decisions and Mani in
this thread while announcing the venue on March 31st:
https://mail.python.org/pipermail/inpycon/2018-March/011884.html, also
promised full transparency including the finances in the doucment mentioned
in the same email, I'll add it here for reference:
https://docs.google.com/document/d/1pwi69D-cfdiFN8vv6AMbdAJwkIpDipMoB0DmQVaMoug/
and that will be delivered.
For having a discussion about sponsorship brochure & financial discussions
with each sponsor, a public forum might not be the best option, we have
taken inputs from some of the earlier PyCon volunteers & further decision
on the same will be taken by the offical workgroup formed for the purpose.

> I appreciate if you can let others addressed in my previous email to
> respond and clarify the queries. Just to remind you, my queries are related
> to the way PyCon India is being organized and the community involvement not
> just individual differences.
>
> I have tried my best to answer your queries. I hope we can come up with
best ways to organize PyCon India with the limited time we have to generate
maxinum value for the community.

Thanks again for taking time & sharing your thoughts.

Regards
Chirag
PyCon India 2018
HydPy

>
Thanks,
> Vanitha
>
>
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