[Inpycon] Reg PyCon India 2018

Sat Apr 14 14:29:15 EDT 2018

Hi Vanitha,

We have put out the facts and as you might have noticed communication has
always been done on mailing list - now & previously as well.

Team has been working hard on a tight schedule and we expect timely
response to help us take decisions at the right time. Going forward, there
could be more challenges & difficult situations and we expect the community
to support us to overcome and not act hostile.

I hope you will join our work group & work with us to make this conference
successful.

Regards,
Mani

On Sat, Apr 14, 2018 at 9:52 PM, Chirag Choudhary <chirag200666 at gmail.com>
wrote:

> Hi Vanitha
>
> Hope you are doing great. I would like to respond to the queries which you
> have asked. Please read inline answers below.
>
> On Sat, Apr 14, 2018 at 7:42 PM Vanitha Shanmugam <vani.pree at gmail.com>
> wrote:
>
>>
>>
>> On 14 April 2018 at 17:38, E Manivannan <elangovan.manivannan at gmail.com>
>> wrote:
>>
>>> Hi All,
>>>
>>> I was planning to send out update to the entire group on how we are
>>> progressing - however I see alot of anxious emails.
>>>
>>
>> I think you did not get my point. We do not want just an information on
>> final decision made regarding PyCon India to be sent here but want the
>> actual discussion to happen here.
>>
>>
> I think the current team is working with transparency & inclusion, where
> everything is informed & wherever there is scope for inputs from the
> community is being done, more on this mentioned below.
>
>>
>>> HydPy team has been working to make Pycon India 2018 a successful event
>>> and to this regard, we have published a tentative plan - which included
>>> conference format, work groups, budgeting etc. On this plan, we received
>>> feedback & have made progress in that direction.
>>>
>>> We have formed work groups which include members across India. They have
>>> started discussions & charting the work for the conference. Every decision
>>> & direction taken are towards making this event successful.
>>>
>>
>> Do you mean that people have to be part of workgroup or volunteer to
>> provide suggestions?
>> I hope you understand that not everyone in the community can be part of
>> the workgroup/volunteer and we, PyCon India values every contribution
>> however small it is and that includes suggestions coming through
>> discussions in mailing list too.
>>
>> Just curious, can you please tell me the guidelines used to select people
>> in workgroups and who all were involved in coming up with guidelines and
>> selection of people? I don't remember seeing a discussion in mailing list
>> on the guidelines. How was community involved in this?
>>
>
> For workgroup selection we basically filtered applicants with some
> experience with earlier PyCons. Some of us put effort in reachcing folks
> from different cities to be part of the workgroups so that each workgroup
> has representation from the maximum python communities possible. Ram has
> also reached to you to be part of the workgroups, it would be great to have
> everybody working together for the 10th year anniversary. More information
> on the workgroups is mentioned here: https://mail.python.org/
> pipermail/inpycon/2018-March/011880.html, I'll add the selection process
> to the same thread as well.
>
>>
>>
>>>
>>> We want positive collobration from everyone and would welcome
>>> participation from anyone whether in Workgroups/Volunteers. Lastly, I
>>> request everyone to understand that "Python Community is Larger than the
>>> individual differences", so please participate constructively.
>>>
>>
>> How would everyone participate when only the decisions are notified here
>> and no suggestions are accepted? I expect you to understand that Python
>> community is Large and the decisions on PyCon India has to be made
>> involving the large community rather than having a closed group discussion
>> over Telegram/other modes offline.
>> Also, not everyone think alike and the things that you feel constructive
>> might not be considered constructive by all.
>>
>> I think everybody's suggestions are valuable & I think the current team
> is trying their best to be inclusive. When the first proposal was made to
> the community to shift the venue to Hyderabad (https://mail.python.org/
> pipermail/inpycon/2018-March/011842.html), it made sense for some things
> like food, venue etc. to be decided by the local community. So the same was
> asked from the community & community as a whole had agreed upon it before
> any decision using this framework was taken. As you can see the other
> teams like website, social media & cfp are working in a open &
> collaborative way in  the mailing list.
>
>> I request you not to silence people from asking questions instead make
>> sure to take everyone together which will not give anybody a chance to
>> question. Being a chair of PyCon India is a huge responsibility and some
>> of the responsibilities are making sure the discussion is happening in
>> mailing list, justifying the decision taken by the organising committee and
>> bridging the communication gap between organizing committee and python
>> community of India. And would request you to justify the venue selection,
>> updating and publishing sponsorship doc in the website without discussing
>> here.
>>
>> I think the point here was not to shut people but not to go back and
> forth on the decisions, specially the ones taken by the community itself.
> The conference chair & the team is answerable for the decisions and Mani in
> this thread while announcing the venue on March 31st:
> https://mail.python.org/pipermail/inpycon/2018-March/011884.html, also
> promised full transparency including the finances in the doucment mentioned
> in the same email, I'll add it here for reference: https://docs.
> google.com/document/d/1pwi69D-cfdiFN8vv6AMbdAJwkIpDipMoB0DmQVaMoug/ and
> that will be delivered.
> For having a discussion about sponsorship brochure & financial discussions
> with each sponsor, a public forum might not be the best option, we have
> taken inputs from some of the earlier PyCon volunteers & further decision
> on the same will be taken by the offical workgroup formed for the purpose.
>
>> I appreciate if you can let others addressed in my previous email to
>> respond and clarify the queries. Just to remind you, my queries are related
>> to the way PyCon India is being organized and the community involvement not
>> just individual differences.
>>
>> I have tried my best to answer your queries. I hope we can come up with
> best ways to organize PyCon India with the limited time we have to generate
> maxinum value for the community.
>
> Thanks again for taking time & sharing your thoughts.
>
> Regards
> Chirag
> PyCon India 2018
> HydPy
>
>>
> Thanks,
>> Vanitha
>>
>>
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