[Inpycon] PyCon India 2019 Proposal v1

[Sayak Sen]

Hi Vijay,

The proposal looks awesome.
And do let us know If you need volunteers/developers. We would love to help
and contribute back to the community.

Thanks to the team, to try and bring PyCon India to Chennai for the first
time.

Regards,
Sayak

On Sat, Feb 9, 2019 at 12:20 AM Vijay Kumar <vijaykumar at bravegnu.org> wrote:

> Hi Everyone,
>
> Thanks for all the support! Based on the responses received so far, we
> are taking the conference forward, with Chennai as the venue. A first
> cut proposal containing the details of the venue, overall schedule, and
> the workgroups is provided below. A more detailed proposal with venue
> costs, and the ticket costs worked out will be provided by Tuesday.
> Please send in your feedback and suggestions.
>
> = PyCon India 2019 Proposal
>
> == Venue Details
>
> The venue details for CTC is provided below. We are still open to
> other venues, though.
>
>      * Hall A
>        - Seating Capacity: 1000 people
>      * Hall B
>        - Seating Capacity: 1000 people
>      * Side Lobby
>        - Seating Capacity: 200 people
>      * Meeting Room A
>        - Seating Capacity: 120 people
>      * Dining Hall
>        - Can accommodate 1000 people
>      * Reception Area
>        - Total Area: 406 sqm / 4370 sqft
>
> == Event Schedule
>
> PyCon India will be a 4 day event. Day 1 for workshops, day 2 & 3 for
> the conference, and day 4 for the devsprint.
>
> == Dates
>
> The dates are yet to be confirmed, based on the availability of the
> venue. This will be confirmed by Monday. The tentative dates are Oct
> 11, 12, 13, 14
>
> === Day 1: Workshops
>
> Day 1 will consist of 8 workshop slots, 3 hours each, with 4 parallel
> tracks in the following halls.
>
>      * Hall A
>      * Hall B
>      * Side Lobby
>      * Meeting Room A
>
> === Day 2 & 3: Conference
>
> The schedule for day 2 & 3, is provided below
>
>      * Keynote in Hall A
>      * 3 parallel talk tracks in Hall A, B and Side Lobby, and
>        Openspace in Meeting Room A
>      * Lunch
>      * Lightning Talks in Hall A and Poster Session in Hall B
>      * 3 parallel talk tracks
>      * Keynote in Hall A
>
> === Day 4: Devsprint
>
> Devsprint in Hall A, available from 9:00 AM to 9:00 PM.
>
> == Workgroups
>
> As with the previous years, we will be having members from the local
> organizing team, who will be ensuring that the corresponding areas are
> being worked on, with support from PyCon India community. We will be
> posting request for participation for each of the workgroups, shortly.
>
>
> === Chair
>
> Setup the teams required for various activities, coordinate between
> the various teams, conference budgeting, and ensuring the successful
> implementation of the conference.
>
>    * Vijay Kumar
>
> === CFP Workgroup
>
> The CFP Workgroup will be responsible for the following:
>
>    * Prepare and announce a call for talk proposals.
>    * Provide an environment for mentoring speakers, and improving talk
> proposals
>    * Form a CFP review panel, with experts from various areas
>      who will be rating the talks, for the final talk selection.
>    * Conduct talk rehearsals and provide feedback to speakers.
>    * Induct session chairs and run the sessions during the conference
>
>
> Local Team Members:
>
>    * Abishek Yadav
>    * Naren
>    * Ashok Govindarajan
>
> === Sponsorship Workgroup
>
> The sponsorship workgroup will be responsible for the following:
>
>    * Prepare the sponsorship prospectus
>    * Talk to sponsors and finalize
>    * Provide the committed benefits to the sponsors
>
> Local Team Members:
>
>    * Senthil Kumaran
>
> === Billing and Payments
>
> The billing and payments team will be responsible for the following:
>
>    * Creating tickets and discounts on the ticketing platform.
>    * Generating complimentary tickets for sponsors
>    * Collecting payments from sponsors
>    * Track invoices and make payments to vendors
>
> Local Team Members:
>
>    * Aditi
>    * Shrayas
>
> === Website / Design Workgroup
>
> The website and design workgroup will be responsible for the
> following:
>
>     * Creation and maintenance of the website, posters, banners, and
>       branding required for the conference.
>     * The team will also post regular updates on the
>       conference blog.
>
> Local Team Members:
>
>    * Siva
>    * Babusubaschandar
>    * Krishna Sangeeth
>
> === Local Logistics Workgroup
>
> The local logistics workgroup will be responsible for the following:
>
>    * Interact and coordinate with venue, AV, Caterers
>    * Stage and seating arrangements in various halls
>    * Setup stalls for sponsors at the venue
>    * Speaker travel, accommodation, and other arrangements
>    * Will be in-charge of talk recording and talk post processing
>
> Local Team Members:
>
>    * Senthil
>    * Vijay Kumar
>    * Shrayas
>
> === Social Media Workgroup
>
> The social media workgroup will be responsible for the following:
>
>    * Will be in-charge of the social media accounts.
>    * Work with design team to create poster for posting updates on
>      social media.
>
> Local Team Members:
>
>    * Rengaraj
>
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