[Inpycon] PyCon India 2019 Proposal v2

[Vijay Kumar]

Hi Everyone,
The proposal has been updated, based on the feedback from the community. 
Inputs and suggestions are welcome.

Changes from v1 to v2

   * Event format changed:
     - Day 1 & 2: Conference
     - Day 3: Workshop + Devsprints
     - Day 4: Devsprints
   * Availability of venues in the specified dates has been confirmed
   * Workshop and devsprints happen in IITM Research Park

= PyCon India 2019 Proposal

== Venue Details

The venue details for CTC is provided below. We are still open to
other venues, though.

     * Hall A
       - Seating Capacity: 1000 people
     * Hall B, split with a barrier
       - Hall B1 - Seating Capacity: 350 people
       - Hall B2 - Seating Capacity: 350 people
     * Meeting Room A
       - Seating Capacity: 120 people
     * Dining Hall
       - Can accommodate 1000 people
     * Reception Area
       - Total Area: 406 sqm / 4370 sqft

The venue details for IITM Research Park is provided below.

     * Hall I - Seating Capacity: 40
     * Hall II - Seating Capacity: 40
     * Hall III+IV - Seating Capacity: 48
     * New Hall 2 - Seating Capacity: 45
     * Hall V - Seating Capacity: 20
     * Hall VI - Seating Capacity: 20
     * New Hall 1 - Seating Capacity: 150

== Event Schedule

PyCon India will be a 4 day event:

     * Day 1 & 2: Conference at CTC
     * Day 3: Workshop + Devsprints at IITM Research Park
     * Day 4: Devsprints at IITM Research Park

== Dates

The availability of the venues is confirmed for the following dates:
Oct 12, 13, 14, 15.

=== Day 1 & 2: Conference

The schedule for day 1 & 2, is provided below

     * Keynote in Hall A
     * 3 parallel talk tracks in Hall A, B1, B2
     * Lunch
     * Lightning Talks in Hall A and Side Lobby
     * 3 parallel talk tracks in Hall A, B1, B2 and Openspace in
       Meeting Room A
     * Keynote in Hall A

=== Day 3: Workshop & Devsprints

     * Workshops in Hall I, II, III+IV, New Hall 2
     * Devsprints in Hall V, VI, New Hall 1

=== Day 4: Devsprints

     * Devsprints in Hall I, II, III

== Workgroups

As with the previous years, we will be having members from the local
organizing team, who will be ensuring that the corresponding areas are
being worked on, with support from PyCon India community. We will be
posting request for participation for each of the workgroups, shortly.

=== Chair

Setup the teams required for various activities, coordinate between
the various teams, conference budgeting, and ensuring the successful
implementation of the conference.

   * Vijay Kumar

=== CFP Workgroup

The CFP Workgroup will be responsible for the following:

   * Prepare and announce a call for talk proposals.
   * Provide an environment for mentoring speakers, and improving talk
     proposals
   * Form a CFP review panel, with experts from various areas
     who will be rating the talks, for the final talk selection.
   * Conduct talk rehearsals and provide feedback to speakers.
   * Induct session chairs and run the sessions during the conference

Local Team Members:

   * Abishek Yadav
   * Naren
   * Ashok Govindarajan

=== Sponsorship Workgroup

The sponsorship workgroup will be responsible for the following:

   * Prepare the sponsorship prospectus
   * Talk to sponsors and finalize
   * Provide the committed benefits to the sponsors

Local Team Members:

   * Senthil Kumaran

=== Billing and Payments

The billing and payments team will be responsible for the following:

   * Creating tickets and discounts on the ticketing platform.
   * Generating complimentary tickets for sponsors
   * Collecting payments from sponsors
   * Track invoices and make payments to vendors

Local Team Members:

   * Aditi
   * Shrayas

=== Website / Design Workgroup

The website and design workgroup will be responsible for the
following:

    * Creation and maintenance of the website, posters, banners, and
      branding required for the conference.

    * The team will also post regular updates on the conference blog.

Local Team Members:

   * Siva
   * Babusubaschandar
   * Krishna Sangeeth

=== Local Logistics Workgroup

The local logistics workgroup will be responsible for the following:

   * Interact and coordinate with venue, AV, Caterers
   * Stage and seating arrangements in various halls
   * Setup stalls for sponsors at the venue
   * Speaker travel, accommodation, and other arrangements
   * Will be in-charge of talk recording and talk post processing

Local Team Members:

   * Senthil
   * Vijay Kumar
   * Shrayas

=== Social Media Workgroup

The social media workgroup will be responsible for the following:

   * Will be in-charge of the social media accounts.
   * Work with design team to create poster for posting updates on
     social media.

Local Team Members:

   * Rengaraj