[Inpycon] PyCon India 2019 Proposal v2

Sharmila Gopirajan sharmila.gopirajan at gmail.com
Mon Feb 25 12:24:11 EST 2019


I didn't realise the venue was split until you spelt it out.

The first thought is :

Organisers, event management, attendee management, catering : all of these
should be managed in both the venues. Would that be feasible? Maybe I don't
understand the proposal properly?

On Mon, Feb 25, 2019, 20:10 Vijay Kumar <vijaykumar at bravegnu.org> wrote:

> On Thursday 21 February 2019 06:12 PM, Vijay Kumar wrote:
>
> > == Event Schedule
> >
> > PyCon India will be a 4 day event:
> >
> >     * Day 1 & 2: Conference at CTC
> >     * Day 3: Workshop + Devsprints at IITM Research Park
> >     * Day 4: Devsprints at IITM Research Park
> >
> > == Dates
> >
> > The availability of the venues is confirmed for the following dates:
> > Oct 12, 13, 14, 15.
>
> Hi Everyone,
> I hope there are no objections with the event format, date, and venue.
> The pros and cons are provided below:
>
> Pros:
>    * A split venue format allows us to choose a venue appropriate for
> the event format
>    * Using a smaller venue for the workshops and devsprints, reduces the
> overall cost of the event.
>    * Both the venues are located close to Tech Parks and Research
> Institutions
>
> Cons & Mitigation:
>    * The venues are approx. 8 km apart (20 min travel time during
> non-peak traffic hours). People who are attending the devsprints, can
> take up a hotel that is equidistant from both the venues. So that they
> are only 4-5 km away from both the venues.
>
> We will be finalizing the venue this week. We will have to pay a
> *non-refundable* advance amount (2,00,000 Rs) to book the venue. This is
> an irreversible decision, so please raise concerns if any, now.
>
> Regards,
> Vijay
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