[Inpycon] Update on Venue - PyCon India 2023

[Anand Chitipothu]

On Mon, May 29, 2023 at 2:52 PM Sanchit Balchandani <
balchandani.sanchit at gmail.com> wrote:

> Hi Anand
>
> Thanks for your inputs, these are valid points which we are also
> discussing internally within Logistics teams.
>
> 1. Second largest room is not even half as large as the largest one. We
>> have had problems in the past even with NIMHANs which have rooms of
>> capacity 1000, 500 and 300. One popular talk placed in the second hall was
>> good enough to create havoc. I think we need at least two rooms which can
>> accommodate 700+.
>>
>> Both halls in the second building can accommodate 400 people as well, 300
> would be the minimum, sorry for not mentioning earlier. Also, we thought of
> capping the attendees' number to 1000-1100 if we plan to go with JNTU-H,
> and since we'll be running four tracks parallel so hopefully 300 people
> in each track on average shall work out.
>

I think even 400 is on the lower end. But I agree that limiting the number
of participants if we go with this venue is a good idea.

2. Conference spread across multiple buildings.
>>
>> We have had conferences in venues like this in the early years of PyCon
>> India and I must say that the experience was not very pleasant. It would be
>> hard to move between rooms. People often get confused and end up in the
>> wrong place and it would be too far to walk back.
>>
>
> Yes, this could be a little unpleasant. However, if we need to look for a
> budget-friendly venue then this could be one compromise we might have to
> do.
>

Of course, these are all trade offs that we need to work with and take our
bets.


> In the initial internal discussions, we thought of placing some cycles
> (there are some startups locally, and we could tie up with them) and also
> placing a few Battery Operated Cars[1] for better accessibility.
>

+1

Thanks a lot for putting so much effort into organizing the event. Eagerly
waiting to attend PyCon India in person after a very long time.

Anand
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