[Pycon-se] Initial meeting Tuesday 13/8 20:00 CEST?

[Jyrki Pulliainen]

On Tue, Aug 13, 2013 at 11:48 PM, George Brocklehurst <george at thoughtbot.com
> wrote:

> On 2013-08-09, Fredrik Håård wrote:
> > since 14 people have greenlighted 20:00 next Tuesday, I suggest we set
> > up a meeting for then.
> >
> > Will some people be able to share a connection so we can keep it to 10
> > connected participants, or should we use something else than Google
> > Hangouts (and in that case, what?).
> >
> > Previously suggested agenda is
> >
> > A) target size of the conference in attendants (80, 150, 250?)
> > B) size of the program - length, number of tracks, tutorials, sprints
> > C) budget - number of sponsors, venue, dinner etc
>
> Good to meet some of you this evening. I took notes while we were talking,
> I
> probably didn't capture everything but hopefully this will be useful as a
> reminder of what we talked about and give those who weren't there an
> impression of what was covered:
>
>
Cool, thanks for this list, nice to see what you've discussed :)

Related to this, if you are fairly new to the conference organising, I
recommend reading through ppk's Conference organiser guide (or, at least,
glimpse through it). And don't read is like it's the single source of
truth, but it gives a lot of good pointers on what to consider when
organising the conference first time.

- Jyrki


> * We have the option as running the conference as a stream within JFocus?
>
> * Sponsorship:
>     Money for speakers? Most Pycons don't pay speakers, not even keynotes.
>     We like clear sponsorship of things (drinks, dinner, keynote, etc.)
>     We should gather s
> ponsor info from other conferences.
> * Date:
>     May: Between Canadian Pycon and Europython
>     DjangoCon Europe is also in May
> * Focus or theme?
>     Something more specific as a draw to a wider group of people.
>     Would a theme be a limiting factor for speakers?
>     The Swedish communities are large, but there aren't many Swedish people
>       at Europython etc.
> * Size
>     PyconUK was 3 track, 2 day, university venue, ~250 people.
>     The Stockholm user group can fill 100 people meetups very quickly
>     The meetup group has ~630 members
>     Target size ~250 people, but very dependant on the venue
> * Program
>     2 days? 2 days plus a sprint? Focus on quality.
>     Backups, especially for keynote speakers
>     Tracks?
> * Venue
>     Stockholm uni: George to talk to Beatrice at SU
>     KTH: Nicolas knows people there
>     SUP 46? Mentioned on the mailing list. Only 150 people.
>     Church on Skeppsholmen?
>     Spotify? Probably too small.
>     Theatre ship? 200 people
>     Tvålpalasen: Per
>     Hyper Island: George will talk to Martina
> * Organisation
>     Trello board: Tome will set this up
>     Need for a non-profit organisation with a board: Fredrik has experience
>     Board:
>     * Chair
>     * Treasurer
>     * + 2 others
>     Logistics and program co-ordinators (maybe one is also the chair?)
>     External accounting help
>     Meeting in Stockholm to elect a board
>     Weekly progress meetings: 6pm, Tuesday for now
> * Website
>     We have se.pycon.org and pythonista.se
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