[Texas] venue bids for PyTexas 2013

Jeremy Kelley jeremy at 33ad.org
Mon Dec 3 05:04:08 CET 2012

This fall was insanely busy for me so I didn't get to participate in PyTX. I'd love to be involved next year.

How can I help? Let's max out the MSC.


Jeremy Kelley - @nod
"Christianity has not been tried and
 found wanting; it has been found 
 difficult and not tried." - G.K. Chesterton

On Sunday, December 2, 2012 at 10:01 PM, Brad Allen wrote:

> The Dec 1 deadline passed yesterday, and we did not receive any other
> venue bids. Looks like we should start planning for PyTexas 2013 at
> Texas A&M.
> On Sat, Sep 22, 2012 at 8:42 AM, Brad Allen <bradallen137 at gmail.com (mailto:bradallen137 at gmail.com)> wrote:
> > Would you like to organize PyTexas 2013 in your city? If so, please
> > contact me and let me know about your interest. We will need a bid to
> > contain documentation about a viable venue location, as well as
> > information on who will act as venue coordinator, a list of features
> > and amenities, capacity (plan for 100 - 300), costs and requirements
> > to utilize the facility, and risks of losing the venue to a higher
> > priority event.
> > 
> > PyTexas 2012 took place last weekend at the Texas A&M Memorial Student
> > Center, which was a significant upgrade over previous facilities
> > hosting PyTexas. The rooms had excellent acoustics, and were sizeable
> > enough to allow significant growth. The main two rooms had a
> > retractable divider, which allowed dual podiums useful for alternating
> > lightning talks at each podium. The open space rooms were also great
> > and featured high quality projectors. The facility also had a lot of
> > great amenities, including retail stores, art galleries, and a food
> > court.
> > 
> > This upgraded facility came with reasonable cost, which required that
> > we charge a moderate registration fee ($25 early bird/$50 starting
> > Sept 1) in order to rent the facility and provide breakfast + lunch.
> > This may have hurt our registration numbers, which were only a little
> > over 100 paid attendees. However, I suspect that we could have had
> > much greater registration if more effort had been put into publicity,
> > along with a stronger program and earlier information about the
> > conference features (presentations were very "last minute", for
> > example).
> > 
> > We have the option of using the same venue next year, and that is our
> > default choice given that it's a known solid option with very low
> > risk. However we would like to introduce a process for bidding on the
> > next venue. By "we", I mean the PyTexas volunteer organizers, which is
> > a sort of "committee of the willing." The current group of organizers
> > met on Sunday evening after the conference to discuss roles for next
> > year, and decided that this year we need to make the venue decision
> > much earlier in the process. In order to secure availability of the
> > TAMU MSC, we need the decision to be made by Dec 1.
> > 
> > If you wish to join the decision making process, you will need to
> > volunteer for a significant role in helping to organize PyTexas.
> > Please contact me if interested! We currently have openings for
> > volunteer positions such as program chair and sponsor coordinator.
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