[EuroPython] Timing of Europython 2004

Godefroid Chapelle gotcha at swing.be
Mon Sep 8 11:29:21 EDT 2003


Hi all,

I must say that June 7-9 looks much much better to us in Belgium than begin 
of August.

We (Xavier and I) have the feeling that having the conference just in the 
middle of summer holidays will
cut us from the participation of a lot of people. A conference in August is 
a supplementary constraint people have to manage (for those that have 
children or coworkers having children and taking their vacations in those 
times).


At 00:11 8/09/2003, Jacob Hallén wrote:
>Hi!
>
>Item 1:
>We have information from the providers of cheap housing. They have a total of
>233 beds. 15 rooms with 4 beds, 5 singlerooms and 84 doublerooms. They are
>fully furnished and have private bathrooms and TV. There is also access to
>shared kitchens in each entrance.
>
>These are all avaliable the first, second and third full weeks of August. A
>fair number are available June 7-9. The rest of the period 1 June - 31
>August, they are mostly fully booked.
>
>I would therefore like to propose that we hold the Europython 4-6 August or
>possibly 11-13 August. Advantages of an August conference is that school will
>be out everywhere. Disadvantages are that southern Europe has vacations and
>that the first week of August may be too close to OSCON to get Guido to come.
>However, the dates for OSCON have yet to be announced, so we don't quite know
>when it is going to be.
>
>I have assumed that having the conference in the first week of August is less
>disruptive to vacation plans than having it in the second week. In the third
>week of August, the freshmen start at Chalmers, which means reduced
>availability of suitable conference rooms, so I think that is not a
>reasonable option.
>
>We could look at other times as well, but that would mean that people would
>lodge all over town. A lot of the closeness and informal contact making would
>get lost.
>
>Unless I hear wild protests, I will work on the August 4-6 alternative, with
>time for sprints 31 July - 3 August.
>
>Item 2:
>I would like to invite the Chalmers Computer Society
>(http://www.cd.chalmers.se) as co-organisers of the Europython. Student
>organisations at Chalmers get nice rebates on renting space from the
>university (I did not calculate with any such rebates in my proposal). We
>could also get some volunteers for the conference. For the society, it would
>be good for their image.
>
>Jacob Hallén
>
>
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