[Inpycon] Venue for PyCon India 2018

Vanitha Shanmugam vani.pree at gmail.com
Tue Dec 5 05:57:05 EST 2017

Thanks everyone for sharing your inputs. We are freezing venue and
conference dates as below.

Venue: BIEC - http://www.biec.in/
    Conference : August 22 - August 24, 2018
    Workshops & Devsprint: August 25 & 26, 2018


On Tuesday, 5 December 2017, Noufal Ibrahim <noufal at nibrahim.net.in> wrote:

> It's quite obvious to me now that this has been well thought over. I guess
> I was out of touch. +1 to the current plan.
> On 2017-12-04 23:40, chandan kumar wrote:
>> Hello,
>> On Mon, Dec 4, 2017 at 10:33 PM, Noufal Ibrahim KV
>> <noufal at nibrahim.net.in> wrote:
>>> On Mon, Dec 04 2017, vijay kumar wrote:
>>> [...]
>>> Just a few pointers for PyCon India 2018. We are planning to get minimum
>>>> 6
>>>> keynote speakers from outside India, adding few new things like Kids
>>>> track,
>>>> startup rows, etc., also its a 3 day conference this year. Last year we
>>>> had
>>>> regular ticket for Rs.*1500* for 2 days conference. Even going with last
>>>> year's price, to increase a day, we have to increase the cost by 750
>>>> which
>>>> is *2350*. I have no idea what we are debating here. Quality comes with
>>>> cost.
>>> I'm personally okay with setting a price tag of 3500 if it reduces
>>> dependency on sponsors and if it can get us a good venue. I don't mind
>>> if the cost is reduced participation. There are several PyCons happening
>>> in India now and all of them are quite good. If a 3.5k cost once a year
>>> is too much, well, that's that. I've generally been unsuccessfully
>>> pushing for sacrificing audience and talk quantity for quality. It's not
>>> a well received idea but I think this is a step in that direction and
>>> while it might not be correct, it's atleast a worthwhile experiment.
>> From all the replies, we are debating over **quantity**, not over
>> quality and weekdays versus weekend.
>> As Vijay already started the cost and everything related to PyCon India.
>> So,
>> Let's work together instead of discussing a lot, make it the best
>> PyCon India ever had.
>> However, I'm quite against doing the conference on a weekday. Organising
>>> travel, taking days off etc. are all complex and it would put a lot of
>>> otherwise interested people off. Workshops and such are special interest
>>> and low participation anyway so putting those on weekdays might be
>>> okay. The main conference which is when everyone hangs out and chats
>>> etc. should, in my opinion, be on a weekend.
>> I don't think keeping a conference on weekdays decreases the number of
>> attendees.
>> PyCon Pune 2017 happened on weekdays and it was housefull. Most of the
>> PyCon conferences
>> outside India happen on weekdays and devsprints and workshops on
>> weekends. We are actually
>> late to the party so, let's do it.
>> I think it's perfectly fine to axe things like an extra day, the kids
>>> track etc. if it means we can reduce the size and do it at a venue which
>>> is available during a weekend.
>>> This is *10th YEAR* and we want to take PyCon India to next
>>>> level. Request everyone to give us time and space to plan things.
>>> The "us" are people on this list unless there's something else going on
>>> that I'm not aware of. While all the people here might not be able to
>>> participate on the ground, I think most of the opinions and discussions
>>> are valid and useful.
>> For PyCon India 2018 planning, we have invited all of them to
>> participate face to face as well as through hangout.
>> Lastly Sayan and Vijay held two face to face meeting for the same in
>> Bangalore and two online video hangout meeting so that everyone can
>> join. If you think it is going wrong, please join our meetings so that
>> we can discuss clearly. Minutes were already sent from previous
>> meeting and nothing is happening behind closed doors.
>> . It is very important for shaping and successful execution of the
>> conference.
>> Also, to answer on the venue, we considered multiple venues which were
>>>> suggested in this thread as well. Most of the venues have only one big
>>>> conference room which does not fit our requirement. The bigger venues
>>>> are costing us more than BIEC. We have considered everything before
>>>> concluding on BIEC and all the pointers were already provided in this
>>>> thread earlier.
>>> Perhaps it's time to reconsider them then since the cost of using BIEC
>>> is that we'll have to do the conference on a weekday.
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