[Inpycon] Venue for PyCon India 2018

[Gaurav Kumar]

On Fri, Nov 24, 2017 at 10:49 AM, vijay kumar <vnbang2003 at gmail.com> wrote:
>
>
> On Fri, Nov 24, 2017 at 10:38 AM, Sayan Chowdhury
> <sayan.chowdhury2012 at gmail.com> wrote:
>>
>> On Mon, Nov 20, 2017 at 12:23 PM, vijay kumar <vnbang2003 at gmail.com>
>> wrote:
>> > Hi All,
>> > During our last F2F meeting , we spoke on different venue available to
>> > host
>> > PyCon India 2018.
>> >
>> > Below is list
>> > 1) NIHMANS(One of the volunteer infomred it's not available sept month)
>> > 2) BIEC:
>> > 3) Palace ground
>> > 4) MLR white field
>> > 5) College(Chirst college)
>> >
>>
>> We had a visit to BIEC yesterday as well the Christ University.
>>
>> * Christ University
>>   - The capacity of the auditorium in the Christ university is good
>> but quite spread out which would make it difficult to attend talks in
>> two tracks.
>>   - The library space was good enough and this place would be good as
>> a dev sprints venue and a workshop venue.
>>
>> * BIEC
>>   - This place has 4 really big halls from 10.5k-17.5 sq. mtrs. Rate:
>> 230 per day/per sq. mtrs.
>>   - The place also has a conference center with 8 halls and a Amphi
>> Theatre. The biggest three halls on paper accommodates 1400, 700, 250
>> people. But after looking at the space and doing the calculation based
>> on the event going on yesterday we can accommodate ~2000, 1200,
>> 500-600 peoples.
>>  - The cost of the full convention centre is ₹462875.
>>  - The place has a good decent size food court to have the lunches and
>> also few other shops like Barista, CCD, Dominos incase people want to
>> buy and have food.
>>  - The place has a lot of open space to drive other activities.
>>
>>  - The biggest problem of the place is no external food vendors is
>> allowed and you have to choose from the given set of food vendors. The
>> cost of food varies  from 800-1200 per person.
>>
>> Now, the main point to note is to drive a discussion to move the
>> conference to end of August. The dates being 29th, 30th, 31th of
>> August. The reason being since the months of May-August is off season
>> they give a discount of 25%.  Also, the place is quite in demand so we
>> need to close off on this place by next week (Tentatively 1st
>> December).
>>
> Add more details to Sayan's email on BIEC
>
> Venue is really awesome and flexiable enough to own custom change setup as
> required.
>
> Pros
> -  All halls are on ground floor.
> -  We can move around from each hall in less than minute.
> -  We can accomdate 10-12 sponsor stalls.
> -  They have good quality vendors list to be chosen. (5 star hotel
> standards)
> -  As per us, we can accomdate 2000-2200, 1000 and 500 people in 3 halls.
> -  Good space for Kids track and child care.
>
>  Cons
>   - Location is bit far but well connect with public transportation.
>   - Food court is decent but in different building from convention centre.
>
> As 10th year celebration
>
> -  Bigger and flexiable venue (As expalined above)
> -  We want to planning to have 6-8 Keynote speaker travelling , apart from
> india keynote speakers.
> -  We want to add kids track also.
> -  We want to make it 3 days conference(under discussion) and 2 days dev
> sprint/workshop (different venue)
>
> With above point, We request people to share opnion on below
>
> Cost:
> 1) Two day conference and conference fee to 2,500(with T- shirt) and 2,000
> without T-shirt.
> 2) Three day conference and conference fee to 3,500(with T- shirt) and 3,000
> without T-shirt
>
> Dates:
> 1) First or second week of September 2018.
> 2) Last week of August 2018.
>
> Please do share your opnion.

+1 for 3 days. I think saying with and without T-shirt doesn't sounds
good. What If we make this difference on some other basis like with
dev-sprint and without dev-sprint.


-- 
Thanks,

Gaurav Kumar

+91-7996874069

about.me/aavrug